Keyboard shortcuts for Project 2010
The keyboard shortcuts described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Project Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).
You can use the keyboard to access commands on the Ribbon, and to navigate to and move around in the Help window. Press ALT to display KeyTips over each feature that is available in the current view. The following example is from Microsoft Office Word.
Note: To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Online Help
Use the Help window
The Help window provides access to all Office Help content. The Help window displays topics and other Help content.
In the Help window
| To do this | Press |
| Open the Help window. | F1 |
| Close the Help window. | ALT+F4 |
| Switch between the Help window and the active program. | ALT+TAB |
| Go back to Program Name Home. | ALT+HOME |
| Select the next item in the Help window. | TAB |
| Select the previous item in the Help window. | SHIFT+TAB |
| Perform the action for the selected item. | ENTER |
| In the Browse Program Name Help section of the Help window, select the next or previous item, respectively. | TAB or SHIFT+TAB |
| In the Browse Program Name Help section of the Help window, expand or collapse the selected item. | ENTER |
| Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. | TAB |
| Select the previous hidden text or hyperlink. | SHIFT+TAB |
| Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. | ENTER |
| Move back to the previous Help topic (Back button). | ALT+LEFT ARROW or BACKSPACE |
| Move forward to the next Help topic (Forward button). | ALT+RIGHT ARROW |
| Scroll small amounts up or down, respectively, within the currently displayed Help topic. | UP ARROW or DOWN ARROW |
| Scroll larger amounts up or down, respectively, within the currently displayed Help topic. | PAGE UP or PAGE DOWN |
| Change whether the Help window appears connected to (tiled) or separate from (untiled) the active program. | ALT+U |
| Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). | SHIFT+F10 |
| Stop the last action (Stop button). | ESC |
| Update the window (Refresh button). | F5 |
| Print the current Help topic. Note: If the cursor is not in the current Help topic, press F6 and then press CTRL+P. | CTRL+P |
| Change the connection state. | F6, DOWN ARROW |
| Type text in the Type words to search for box. | F6, DOWN ARROW |
| Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. | F6 |
| In a Table of Contents in tree view, select the next or previous item, respectively. | DOWN ARROW or UP ARROW |
| In a Table of Contents in tree view, expand or collapse the selected item, respectively. | LEFT ARROW or RIGHT ARROW |
Microsoft Office basics
Keyboard access to the Office Fluent Ribbon
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Press ALT.
The KeyTips are displayed over each feature that is available in the current view.
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Press the letter that appears in the KeyTip over the feature that you want to use.
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Depending on which letter you press, additional KeyTips may appear. For example, if the Home tab is active and you press W, the View tab is displayed, along with the KeyTips for the groups on that tab.
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Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.
Note: To cancel the action that you are taking and hide the KeyTips, press ALT.
Tip: If the Watch Window does not get focus after you select it by using the KeyTips, press ALT, and then press CTRL+TAB.
Display and use windows
| To do this | Press |
| Switch to the next window. | ALT+TAB |
| Switch to the previous window. | ALT+SHIFT+TAB |
| Close the active window. | CTRL+W or CTRL+F4 |
| Restore the size of the active window after you maximize it. | CTRL+F5 |
| Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note: If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar or Ribbon, which is a part of the Office Fluent Ribbon, and then pressing CTRL+TAB to move to the task pane. | F6 |
| Move to a pane from another pane in the program window (counterclockwise direction). | SHIFT+F6 |
| When more than one window is open, switch to the next window. | CTRL+F6 |
| Switch to the previous window. | CTRL+SHIFT+F6 |
| When a document window is not maximized, perform the Move command (on the Control menu for the window). Press the arrow keys to move the window. When you finish, press ESC. | CTRL+F7 |
| When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window. When you finish, press ESC. | CTRL+F8 |
| Minimize a window to an icon (works for only some Microsoft Office programs). | CTRL+F9 |
| Maximize or restore a selected window. | CTRL+F10 |
| Copy a picture of the screen to the Clipboard. | PRINT SCREEN |
| Copy a picture of the selected window to the Clipboard. | ALT+PRINT SCREEN |
Change or resize the font
| To do this | Press |
| Change the font. | CTRL+SHIFT+F |
| Change the font size. | CTRL+SHIFT+P |
| Increase the font size of the selected text. | CTRL+SHIFT+> |
| Decrease the font size of the selected text. | CTRL+SHIFT+< |
Move around in text or cells
| To do this | Press |
| Move one character to the left. | LEFT ARROW |
| Move one character to the right. | RIGHT ARROW |
| Move one line up. | UP ARROW |
| Move one line down. | DOWN ARROW |
| Move one word to the left. | CTRL+LEFT ARROW |
| Move one word to the right. | CTRL+RIGHT ARROW |
| Move to the end of a line. | END |
| Move to the beginning of a line. | HOME |
| Move up one paragraph. | CTRL+UP ARROW |
| Move down one paragraph. | CTRL+DOWN ARROW |
| Move to the end of a text box. | CTRL+END |
| Move to the beginning of a text box. | CTRL+HOME |
| Repeat the last Find action. | SHIFT+F4 |
Move around in and work in tables
| To do this | Press |
| Move to the next cell. | TAB |
| Move to the preceding cell. | SHIFT+TAB |
| Move to the next row. | DOWN ARROW |
| Move to the preceding row. | UP ARROW |
| Insert a tab in a cell. | CTRL+TAB |
| Start a new paragraph. | ENTER |
| Add a new row at the bottom of the table. | TAB at the end of the last row |
Access and use actions
| To do this | Press |
| Display the menu or message for an action. If more than one action is present, switch to the next action and display its menu or message. | ALT+SHIFT+F10 |
| Select the next item on the action menu. | DOWN ARROW |
| Select the previous item on the action menu. | UP ARROW |
| Perform the action for the selected item on the action menu. | ENTER |
| Close the action menu or message. | ESC |
Tips
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You can ask to be notified by a sound whenever an action appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
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If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office.com Web site.
Use dialog boxes
| To do this | Press |
| Move to the next option or option group. | TAB |
| Move to the previous option or option group. | SHIFT+TAB |
| Switch to the next tab in a dialog box. | CTRL+TAB |
| Switch to the previous tab in a dialog box. | CTRL+SHIFT+TAB |
| Move between options in an open drop-down list, or between options in a group of options. | Arrow keys |
| Perform the action assigned to the selected button; select or clear the selected check box. | SPACEBAR |
| Open the list if it is closed and move to that option in the list. | First letter of an option in a drop-down list |
| Select an option; select or clear a check box. | ALT+ the letter underlined in an option |
| Open a selected drop-down list. | ALT+DOWN ARROW |
| Close a selected drop-down list; cancel a command and close a dialog box. | ESC |
| Perform the action assigned to a default button in a dialog box. | ENTER |
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.
| To do this | Press |
| Move to the beginning of the entry. | HOME |
| Move to the end of the entry. | END |
| Move one character to the left or right, respectively. | LEFT ARROW or RIGHT ARROW |
| Move one word to the left. | CTRL+LEFT ARROW |
| Move one word to the right. | CTRL+RIGHT ARROW |
| Select or cancel selection one character to the left. | SHIFT+LEFT ARROW |
| Select or cancel selection one character to the right. | SHIFT+RIGHT ARROW |
| Select or cancel selection one word to the left. | CTRL+SHIFT+LEFT ARROW |
| Select or cancel selection one word to the right. | CTRL+SHIFT+RIGHT ARROW |
| Select from the insertion point to the beginning of the entry. | SHIFT+HOME |
| Select from the insertion point to the end of the entry. | SHIFT+END |
Use the Open and Save As dialog boxes
| To do this | Press |
| Go to the previous folder. | ALT+1 |
| Open the folder one level above the open folder. | ALT+2 |
| Close the dialog box and open your Web search page. | ALT+3 |
| Delete the selected folder or file. | ALT+3 |
| Create a new folder. | ALT+4 |
| Switch among available folder views. | ALT+5 |
| Show the Tools menu. | ALT+L |
| Display a shortcut menu for a selected item, such as a folder or file. | SHIFT+F10 |
| Move between options or areas in the dialog box. | TAB |
| Open the list. | F4 or ALT+I |
| Update the file list. | F5 |
Microsoft Project 2010
Use the Network Diagram view
| To do this | Press |
| Move to a different Network Diagram box. | Arrow keys |
| Add Network Diagram boxes to the selection. | SHIFT+Arrow keys |
| Move a Network Diagram box. Note: Manual positioning must be set first. Select the box you want to move. On the Format tab, click Layout in the Format group. Click Allow manual box positioning. | CTRL+Arrow keys |
| Move to the top Network Diagram box in the view or project. | CTRL+HOME or SHIFT+CTRL+HOME |
| Move to the lowest Network Diagram box in the project. | CTRL+END or SHIFT+CTRL+END |
| Move to the leftmost Network Diagram box in the project. | HOME or SHIFT+HOME |
| Move to the rightmost Network Diagram box in the project. | END or SHIFT+END |
| Move up one window height. | PAGE UP or SHIFT+PAGE UP |
| Move down one window height. | PAGE DOWN or SHIFT+PAGE DOWN |
| Move left one window width. | CTRL+PAGE UP or SHIFT+CTRL+PAGE UP |
| Move right one window width. | CTRL+PAGE DOWN or SHIFT+CTRL+PAGE DOWN |
| Select the next field in the Network Diagram box. | ENTER or TAB |
| Select the previous field in the Network Diagram box. | SHIFT+ENTER |
Navigate views and windows
| To do this | Press |
| Activate the Control menu. | ALT+SPACEBAR |
| Activate the entry bar to edit text in a field. | F2 |
| Activate the menu bar. | F10 or ALT |
| Activate the project control menu. | ALT+HYPHEN |
| Activate the split bar. | SHIFT+F6 |
| Close the program window. | ALT+F4 |
| Display all filtered tasks or all filtered resources. | F3 |
| Display the Field Settings dialog box. | ALT+F3 |
| Open a new window. | SHIFT+F11 |
| Reduce a selection to a single field. | SHIFT+BACKSPACE |
| Reset sort order to ID order and turn off grouping. | SHIFT+F3 |
| Select a drawing object. | F6 |
| Display task information. | SHIFT+F2 |
| Display resource information. | SHIFT+F2 |
| Display assignment information. | SHIFT+F2 |
| Turn on or off the Add To Selection mode. | SHIFT+F8 |
| Turn on or off Auto Calculate. | CTRL+F9 |
| Turn on or off the Extend Selection mode. | F8 |
| Move left, right, up, or down to view different pages in the Print Preview window. | ALT+Arrow keys |
Outline a project
| To do this | Press |
| Hide subtasks. | ALT+SHIFT+HYPHEN or ALT+SHIFT+MINUS SIGN (minus sign on the numeric keypad) |
| Indent the selected task. | ALT+SHIFT+RIGHT ARROW |
| Show subtasks. | ALT+SHIFT+ = or ALT+SHIFT+PLUS SIGN (plus sign on the numeric keypad) |
| Show all tasks. | ALT+SHIFT+* (asterisk on the numeric keypad) |
| Outdent the selected task. | ALT+SHIFT+LEFT ARROW |
Select and edit in a dialog box
| To do this | Press |
| Move between fields at the bottom of a form. | Arrow keys |
| Move into tables at the bottom of a form. | ALT+1 (left) or ALT+2 (right) |
| Move to the next task or resource. | ENTER |
| Move to the previous task or resource. | SHIFT+ENTER |
Select and edit in a sheet view
Edit in a view
| To do this | Press |
| Cancel an entry. | ESC |
| Clear or reset the selected field. | CTRL+DELETE |
| Copy the selected data. | CTRL+C |
| Cut the selected data. | CTRL+X |
| Delete the selected data. | DELETE |
| Delete row that has a selected cell. | CTRL+MINUS SIGN (on the numeric keypad) |
| Fill down. | CTRL+D |
| Display the Find dialog box. | CTRL+F or SHIFT+F5 |
| In the Find dialog box, continue to the next instance of the search results. | SHIFT+F4 |
| Use the Go To command (Edit menu). | F5 |
| Link tasks. | CTRL+F2 |
| Paste the copied or cut data. | CTRL+V |
| Reduce the selection to one field. | SHIFT+BACKSPACE |
| Undo the last action. | CTRL+Z |
| Unlink tasks. | CTRL+SHIFT+F2 |
| Set the task to manually schedule | CTRL+SHIFT+M |
| Set the task to auto schedule | CTRL+SHIFT+A |
Move in a view
| To do this | Press |
| Move to the beginning of a project (timescale). | ALT+HOME |
| Move to the end of a project (timescale). | ALT+END |
| Move the timescale left. | ALT+LEFT ARROW |
| Move the timescale right. | ALT+RIGHT ARROW |
| Move to the first field in a row. | HOME or CTRL+LEFT ARROW |
| Move to the first row. | CTRL+UP ARROW |
| Move to the first field of the first row. | CTRL+HOME |
| Move to the last field in a row. | END or CTRL+RIGHT ARROW |
| Move to the last field of the last row. | CTRL+END |
| Move to the last row. | CTRL+DOWN ARROW |
Move in the side pane
| To do this | Press |
| Move focus between the side pane and the view on the right side. | CTRL+TAB or CTRL+SHIFT+TAB |
| Select different controls in the side pane if focus is in the side pane. | TAB |
| Select or clear check boxes and option buttons if focus is in the side pane. | SPACEBAR |
Select in a view
| To do this | Press |
| Extend the selection down one page. | SHIFT+PAGE DOWN |
| Extend the selection up one page. | SHIFT+PAGE UP |
| Extend the selection down one row. | SHIFT+DOWN ARROW |
| Extend the selection up one row. | SHIFT+UP ARROW |
| Extend the selection to the first field in a row. | SHIFT+HOME |
| Extend the selection to the last field in a row. | SHIFT+END |
| Extend the selection to the start of the information. | CTRL+SHIFT+HOME |
| Extend the selection to the end of the information. | CTRL+SHIFT+END |
| Extend the selection to the first row. | CTRL+SHIFT+UP ARROW |
| Extend the selection to the last row. | CTRL+SHIFT+DOWN ARROW |
| Extend the selection to the first field of the first row. | CTRL+SHIFT+HOME |
| Extend the selection to the last field of the last row. | CTRL+SHIFT+END |
| Select all rows and columns. | CTRL+SHIFT+SPACEBAR |
| Select a column. | CTRL+SPACEBAR |
| Select a row. | SHIFT+SPACEBAR |
| Move within a selection down one field. | ENTER |
| Move within a selection up one field. | SHIFT+ENTER |
| Move within a selection right one field. | TAB |
| Move within a selection left one field. | SHIFT+TAB |
Select and edit in the entry bar
| To do this | Press |
| Accept an entry. | ENTER |
| Cancel an entry. | ESC |
| Delete one character to the left. | BACKSPACE |
| Delete one character to the right. | DELETE |
| Delete one word to the right. | CTRL+DELETE |
| Extend the selection to the end of the text. | SHIFT+END |
| Extend the selection to the start of the text. | SHIFT+HOME |
| Turn on or off Overtype mode. | INSERT |
Use a timescale
| To do this | Press |
| Move the timescale left one page. | ALT+PAGE UP |
| Move the timescale right one page. | ALT+PAGE DOWN |
| Move the timescale to beginning of the project. | ALT+HOME |
| Move the timescale to end of the project. | ALT+END |
| Scroll the timescale left. | ALT+LEFT ARROW |
| Scroll the timescale right. | ALT+RIGHT ARROW |
| Show smaller time units. | CTRL+ / (slash on the numeric keypad) |
| Show larger time units. | CTRL+* (asterisk on the numeric keypad) |
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