Change an appointment, meeting, or event

You can change an appointment, meeting, or event to update your Outlook calendar and to let other people know about schedule changes.

Change a single appointment or meeting

1. Open the appointment or meeting. If you open an item that is part of a recurring series, in the Open Recurring Item dialog box, select Just this one, and then click OK.

2. On the Item Occurrence tab, change the options you want, and then click Save & Close. Or, if the item is a meeting, click Send Update.

Tip:  You can also change the date and time of an appointment or meeting by selecting and dragging it to a different date on the calendar. You can change the subject by selecting the text, and then typing your changes.

Change a recurring appointment or meeting

1. Open the appointment or meeting. If you open an item that is part of a recurring series, in the Open Recurring Item dialog box, click The entire series, and then click OK.

2. On the Appointment Series or Meeting Series tab, change the options you want.

3. To change recurrence options, on the Appointment Series or Meeting Series tab, in the Options group, click Recurrence. Change the options you want, such as time, recurrence pattern, or range of recurrence, and then click OK.

4. Click Save & Close. If the item is a meeting, click Send Update.

Change an event to an appointment

Events are all-day items that appear as free time on your calendar. A conference or a vacation is an example of an event.

You can change an event into an appointment, by opening the event, and then clearing the All day event check box. Now, as an appointment, the time is marked as busy on your calendar. If you add attendees, your appointment becomes a meeting.

After you finish making changes, click Save & Close.

If you want to keep the event as an all-day event, but show the time as something other than free on your calendar, change Show As.

1. Open the event on your calendar.

2. Click Event.

3. Change Show As to Busy, Working Elsewhere, Tentative, or Out of Office.

4. Click Save & Close.