Goal: Set up methods for communicating project information

The ideal time to set up methods of communicating your project information is right after you decide who will be working on your project team. You can select from the online team collaboration solutions that are supported by Microsoft Office Project 2007, or you can use selected features to convey information. You can use any combination of the collaboration solutions to accommodate the people on your project team.

Tip: This article is part of a series of articles within the Project Map that describe a broad set of project management activities. We call these activities "goals" because they are organized around the project management life cycle: Build a plan, track and manage a project, and close a project.

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Set up Microsoft Office Project Web Access to collaborate     By publishing your project information to Microsoft Office Project Server 2007 and using Project Web Access, you can easily exchange project information online with team members and other stakeholders. Click in the following order: Create a connection to Project Server by using a Project Server account and either Project Server 2007authentication or Microsoft Windows authentication. Publish the latest plan and team assignments to Project Server 2007 to communicate newly assigned tasks to team members or schedule changes that affect their assignments. Log on to Project Web Access to review what project information is available to Office Project Web Access users.  Set up an alternative communication system     You can exchange project information by sending or routing project files and sending notes to team members. This method does not allow you to easily incorporate updated information in your project. You must manually update your project with information that you gather from team members. Click all of the following that apply: Share work on an enterprise project by checking it out from Project Server 2007 and saving it for sharing. Copy Project data or pictures into another Office program to enable others to modify the project data in Microsoft Office Excel 2007 or view the project data in other 2007 Microsoft Office system programs, such as PowerPoint, Word, OneNote, or Visio. Capture a picture of your project plan to print or include on a Web page. Create a custom basic report to specify what project data to include in a report, such as column totals, gridlines, or borders around details in a task or resource report.

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See all goals on the Project Map