Many users find that keyboard shortcuts help them work more efficiently. For users with impaired mobility or vision, keyboard shortcuts are an essential alternative to using the mouse.
Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.
Insert a SmartArt graphic in an Office document
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In the Microsoft Office program where you want to insert the graphic, press Alt, then N, and then M to open the SmartArt Graphic dialog box.
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Press Up Arrow or Down Arrow to select the type of graphic that you want.
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Press Tab to move to the Layout task pane.
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Press the arrow keys to select the layout that you want.
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Press Enter to insert the selected layout.
Work with shapes in a SmartArt graphic
To do this | Press |
|---|---|
| Select the next element in a SmartArt graphic. | Tab |
| Select the previous element in a SmartArt graphic. | Shift+Tab |
| Select all shapes. | Ctrl +A |
| Remove focus from the selected shape. | Esc |
| Nudge the selected shape up. | Up Arrow |
| Nudge the selected shape down. | Down Arrow |
| Nudge the selected shape left. | Left Arrow |
| Nudge the selected shape right. | Right Arrow |
| Edit text in the selected shape. | Enter or F2, Esc to exit shape |
| Delete the selected shape. | Delete or Backspace |
| Cut the selected shape. | Ctrl+X or Shift+Delete |
| Copy the selected shape. | Ctrl+C |
| Paste the contents of the Clipboard. | Ctrl+V |
| Undo the last action. | Ctrl+Z |
Move and resize shapes in a SmartArt graphic
To do this | Press |
|---|---|
| Enlarge the selected shape horizontally. | Shift+Right Arrow |
| Reduce the selected shape horizontally. | Shift+Left Arrow |
| Enlarge the selected shape vertically. | Shift+Up Arrow |
| Reduce the selected shape vertically. | Shift+Down Arrow |
| Rotate the selected shape to the right. | Alt+Right Arrow |
| Rotate the selected shape to the left. | Alt+Left Arrow |
Notes:
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To apply more precise adjustments to shapes, press the Ctrl key in addition to any of the above keyboard shortcuts.
-
These keyboard shortcuts apply to multiple selections as if you selected each item individually.
Work with text in a SmartArt graphic
To do this | Press |
|---|---|
| Move one character to the left. | Left Arrow |
| Move one character to the right. | Right Arrow |
| Move up one line. | Up Arrow |
| Move down one line. | Down Arrow |
| Move one word to the left. | Ctrl+Left Arrow |
| Move one word to the right. | Ctrl+Right Arrow |
| Move one paragraph up. | Ctrl+Up Arrow |
| Move one paragraph down. | Ctrl+Down Arrow |
| Move to the end of a line. | End |
| Move to the beginning of a line. | Home |
| Move to the end of a text box. | Ctrl+End |
| Move to the beginning of a text box. | Ctrl+Home |
| Cut selected text. | Ctrl+X |
| Copy selected text. | Ctrl+C |
| Paste selected text. | Ctrl+V |
| Move the selected text up. | Alt+Shift+Up Arrow |
| Move the selected text down. | Alt+Shift+Down Arrow |
| Undo the last action. | Ctrl+Z |
| Delete one character to the left. | Backspace |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one character to the right. | Delete |
| Delete one word to the right. | Ctrl+Delete |
| Promote the selected text. | Alt+Shift+Left Arrow |
| Demote the selected text. | Alt+Shift+Right Arrow |
| Check the spelling (not available in Word). | F7 |
Apply character formatting
To do this | Press |
|---|---|
| Open the Font dialog box. | Ctrl+Shift+F or Ctrl+Shift+P |
| Increase the font size of the selected text. | Ctrl+Shift+> |
| Decrease the font size of the selected text. | Ctrl+Shift+< |
| Switch the case of selected text (lower case, Title Case, UPPER CASE). | Shift+F3 |
| Apply bold formatting to the selected text. | Ctrl+B |
| Apply an underline to the selected text. | Ctrl+U |
| Apply italic formatting to the selected text. | Ctrl+I |
| Apply subscript formatting to the selected text. | Ctrl+Equal Sign |
| Apply superscript formatting to the selected text. | Ctrl+Shift+Plus Sign |
| Adjust the superscript/subscript offset up. | Ctrl+Alt+Shift+> |
| Adjust the superscript/subscript offset down. | Ctrl+Alt+Shift+< |
| Remove all character formatting from the selected text. | Shift+Ctrl+Spacebar |
Note: JAWS and Narrator do not announce correct font size changes when using Windows 8.1. Both announce correct information on Windows 10.
Copy text formatting
To do this | Press |
|---|---|
| Copy formatting from the selected text. | Shift+Ctrl+C |
| Paste formatting to the selected text. | Shift+Ctrl+V |
Apply paragraph formatting
To do this | Press |
|---|---|
| Center a paragraph. | Ctrl+E |
| Justify a paragraph. | Ctrl+J |
| Left align a paragraph. | Ctrl+L |
| Right align a paragraph. | Ctrl+R |
| Demote a bullet point. | Tab or Alt+Shift+Right Arrow |
| Promote a bullet point. | Shift+Tab or Alt+Shift+Left Arrow |
Use the Text pane
To do this | Press |
|---|---|
| Merge two lines of text. | Delete at the end of the first line of text |
| Display the shortcut menu. | Shift+F10 |
| Switch between the Text pane and the drawing canvas. | Ctrl+Shift+F2 |
| Close the Text pane. | Alt+F4 |
| Switch the focus from the Text pane to the border of the SmartArt graphic. | Esc |
| Open the SmartArt graphics Help topic. (Your pointer should be in the Text pane.) | Ctrl +Shift+F1 |
More information
Insert a SmartArt graphic in an Office document
-
In the Microsoft Office program where you want to insert the graphic, press Alt, then N, and then M to open the SmartArt Graphic dialog box.
-
Press Up Arrow or Down Arrow to select the type of graphic that you want.
-
Press Tab to move to the Layout task pane.
-
Press the arrow keys to select the layout that you want.
-
Press Enter to insert the selected layout.
Work with shapes in a SmartArt graphic
To do this | Press |
|---|---|
| Select the next element in a SmartArt graphic. | Tab |
| Select the previous element in a SmartArt graphic. | Shift+Tab |
| Select all shapes. | Ctrl +A |
| Remove focus from the selected shape. | Esc |
| Nudge the selected shape up. | Up Arrow |
| Nudge the selected shape down. | Down Arrow |
| Nudge the selected shape left. | Left Arrow |
| Nudge the selected shape right. | Right Arrow |
| Edit text in the selected shape. | Enter or F2, Esc to exit shape |
| Delete the selected shape. | Delete or Backspace |
| Cut the selected shape. | Ctrl+X or Shift+Delete |
| Copy the selected shape. | Ctrl+C |
| Paste the contents of the Clipboard. | Ctrl+V |
| Undo the last action. | Ctrl+Z |
Move and resize shapes in a SmartArt graphic
To do this | Press |
|---|---|
| Enlarge the selected shape horizontally. | Shift+Right Arrow |
| Reduce the selected shape horizontally. | Shift+Left Arrow |
| Enlarge the selected shape vertically. | Shift+Up Arrow |
| Reduce the selected shape vertically. | Shift+Down Arrow |
| Rotate the selected shape to the right. | Alt+Right Arrow |
| Rotate the selected shape to the left. | Alt+Left Arrow |
Notes:
-
To apply more precise adjustments to shapes, press the Ctrl key in addition to any of the above keyboard shortcuts.
-
These keyboard shortcuts apply to multiple selections as if you selected each item individually.
Work with text in a SmartArt graphic
To do this | Press |
|---|---|
| Move one character to the left. | Left Arrow |
| Move one character to the right. | Right Arrow |
| Move up one line. | Up Arrow |
| Move down one line. | Down Arrow |
| Move one word to the left. | Ctrl+Left Arrow |
| Move one word to the right. | Ctrl+Right Arrow |
| Move one paragraph up. | Ctrl+Up Arrow |
| Move one paragraph down. | Ctrl+Down Arrow |
| Move to the end of a line. | End |
| Move to the beginning of a line. | Home |
| Move to the end of a text box. | Ctrl+End |
| Move to the beginning of a text box. | Ctrl+Home |
| Cut selected text. | Ctrl+X |
| Copy selected text. | Ctrl+C |
| Paste selected text. | Ctrl+V |
| Move the selected text up. | Alt+Shift+Up Arrow |
| Move the selected text down. | Alt+Shift+Down Arrow |
| Undo the last action. | Ctrl+Z |
| Delete one character to the left. | Backspace |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one character to the right. | Delete |
| Delete one word to the right. | Ctrl+Delete |
| Promote the selected text. | Alt+Shift+Left Arrow |
| Demote the selected text. | Alt+Shift+Right Arrow |
| Check the spelling (not available in Word). | F7 |
Apply character formatting
To do this | Press |
|---|---|
| Open the Font dialog box. | Ctrl+Shift+F or Ctrl+Shift+P |
| Increase the font size of the selected text. | Ctrl+Shift+> |
| Decrease the font size of the selected text. | Ctrl+Shift+< |
| Switch the case of selected text (lower case, Title Case, UPPER CASE). | Shift+F3 |
| Apply bold formatting to the selected text. | Ctrl+B |
| Apply an underline to the selected text. | Ctrl+U |
| Apply italic formatting to the selected text. | Ctrl+I |
| Apply subscript formatting to the selected text. | Ctrl+Equal Sign |
| Apply superscript formatting to the selected text. | Ctrl+Shift+Plus Sign |
| Adjust the superscript/subscript offset up. | Ctrl+Alt+Shift+> |
| Adjust the superscript/subscript offset down. | Ctrl+Alt+Shift+< |
| Remove all character formatting from the selected text. | Shift+Ctrl+Spacebar |
Copy text formatting
To do this | Press |
|---|---|
| Copy formatting from the selected text. | Shift+Ctrl+C |
| Paste formatting to the selected text. | Shift+Ctrl+V |
Apply paragraph formatting
To do this | Press |
|---|---|
| Center a paragraph. | Ctrl+E |
| Justify a paragraph. | Ctrl+J |
| Left align a paragraph. | Ctrl+L |
| Right align a paragraph. | Ctrl+R |
| Demote a bullet point. | Tab or Alt+Shift+Right Arrow |
| Promote a bullet point. | Shift+Tab or Alt+Shift+Left Arrow |
Use the Text pane
To do this | Press |
|---|---|
| Merge two lines of text. | Delete at the end of the first line of text |
| Display the shortcut menu. | Shift+F10 |
| Switch between the Text pane and the drawing canvas. | Ctrl+Shift+F2 |
| Close the Text pane. | Alt+F4 |
| Switch the focus from the Text pane to the border of the SmartArt graphic. | Esc |
| Open the SmartArt graphics Help topic. (Your pointer should be in the Text pane.) | Ctrl +Shift+F1 |
The keyboard shortcuts described here refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).
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