This article itemizes the keyboard shortcuts for working with SmartArt graphics in all Office applications. Many users find that keyboard shortcuts help them work more efficiently, because they can keep their hands on the keyboard instead of switching between the mouse and keyboard to accomplish tasks. For users with impaired mobility or vision, keyboard shortcuts are an essential alternative to using the mouse.
The keyboard shortcuts described here refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).
Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.
What do you want to do?
Insert a SmartArt graphic in an Office document
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In the Microsoft Office program where you want to insert the graphic, press Alt, then N, and then M to open the SmartArt Graphic dialog box.
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Press Up Arrow or Down Arrow to select the type of graphic that you want.
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Press Tab to move to the Layout task pane.
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Press the arrow keys to select the layout that you want.
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Press Enter to insert the selected layout.
Work with shapes in a SmartArt graphic
| To do this | Press |
| Select the next element in a SmartArt graphic. | Tab |
| Select the previous element in a SmartArt graphic. | Shift+Tab |
| Select all shapes. | Ctrl +A |
| Remove focus from the selected shape. | Esc |
| Nudge the selected shape up. | Up Arrow |
| Nudge the selected shape down. | Down Arrow |
| Nudge the selected shape left. | Left Arrow |
| Nudge the selected shape right. | Right Arrow |
| Edit text in the selected shape. | Enter or F2, Esc to exit shape |
| Delete the selected shape. | Delete or Backspace |
| Cut the selected shape. | Ctrl+X or Shift+Delete |
| Copy the selected shape. | Ctrl+C |
| Paste the contents of the Clipboard. | Ctrl+V |
| Undo the last action. | Ctrl+Z |
Move and resize shapes in a SmartArt graphic
| To do this | Press |
| Enlarge the selected shape horizontally. | Shift+Right Arrow |
| Reduce the selected shape horizontally. | Shift+Left Arrow |
| Enlarge the selected shape vertically. | Shift+Up Arrow |
| Reduce the selected shape vertically. | Shift+Down Arrow |
| Rotate the selected shape to the right. | Alt+Right Arrow |
| Rotate the selected shape to the left. | Alt+Left Arrow |
Notes:
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To apply more precise adjustments to shapes, press the Ctrl key in addition to any of the above keyboard shortcuts.
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These keyboard shortcuts apply to multiple selections as if you selected each item individually.
Work with text in a SmartArt graphic
| To do this | Press |
| Move one character to the left. | Left Arrow |
| Move one character to the right. | Right Arrow |
| Move up one line. | Up Arrow |
| Move down one line. | Down Arrow |
| Move one word to the left. | Ctrl+Left Arrow |
| Move one word to the right. | Ctrl+Right Arrow |
| Move one paragraph up. | Ctrl+Up Arrow |
| Move one paragraph down. | Ctrl+Down Arrow |
| Move to the end of a line. | End |
| Move to the beginning of a line. | Home |
| Move to the end of a text box. | Ctrl+End |
| Move to the beginning of a text box. | Ctrl+Home |
| Cut selected text. | Ctrl+X |
| Copy selected text. | Ctrl+C |
| Paste selected text. | Ctrl+V |
| Move the selected text up. | Alt+Shift+Up Arrow |
| Move the selected text down. | Alt+Shift+Down Arrow |
| Undo the last action. | Ctrl+Z |
| Delete one character to the left. | Backspace |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one character to the right. | Delete |
| Delete one word to the right. | Ctrl+Delete |
| Promote the selected text. | Alt+Shift+Left Arrow |
| Demote the selected text. | Alt+Shift+Right Arrow |
| Check the spelling (not available in Word). | F7 |
Apply character formatting
| To do this | Press |
| Open the Font dialog box. | Ctrl+Shift+F or Ctrl+Shift+P |
| Increase the font size of the selected text. | Ctrl+Shift+> |
| Decrease the font size of the selected text. | Ctrl+Shift+< |
| Switch the case of selected text (lower case, Title Case, UPPER CASE). | Shift+F3 |
| Apply bold formatting to the selected text. | Ctrl+B |
| Apply an underline to the selected text. | Ctrl+U |
| Apply italic formatting to the selected text. | Ctrl+I |
| Apply subscript formatting to the selected text. | Ctrl+Equal Sign |
| Apply superscript formatting to the selected text. | Ctrl+Shift+Plus Sign |
| Adjust the superscript/subscript offset up. | Ctrl+Alt+Shift+> |
| Adjust the superscript/subscript offset down. | Ctrl+Alt+Shift+< |
| Remove all character formatting from the selected text. | Shift+Ctrl+Spacebar |
Note: JAWS and Narrator do not announce correct font size changes when using Windows 8.1. Both announce correct information on Windows 10.
Copy text formatting
| To do this | Press |
| Copy formatting from the selected text. | Shift+Ctrl+C |
| Paste formatting to the selected text. | Shift+Ctrl+V |
Apply paragraph formatting
| To do this | Press |
| Center a paragraph. | Ctrl+E |
| Justify a paragraph. | Ctrl+J |
| Left align a paragraph. | Ctrl+L |
| Right align a paragraph. | Ctrl+R |
| Demote a bullet point. | Tab or Alt+Shift+Right Arrow |
| Promote a bullet point. | Shift+Tab or Alt+Shift+Left Arrow |
Use the Text pane
| To do this | Press |
| Merge two lines of text. | Delete at the end of the first line of text |
| Display the shortcut menu. | Shift+F10 |
| Switch between the Text pane and the drawing canvas. | Ctrl+Shift+F2 |
| Close the Text pane. | Alt+F4 |
| Switch the focus from the Text pane to the border of the SmartArt graphic. | Esc |
| Open the SmartArt graphics Help topic. (Your pointer should be in the Text pane.) | Ctrl +Shift+F1 |
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