Outline code1 10 fields

The Outline Code1 through Outline Code10 custom fields contain an alphanumeric code you define to represent a hierarchical structure of tasks or resources. Outline codes are custom tags for tasks or resources that share traits; you can use them to group tasks or resources in ways you need. For example, you can create outline codes to represent the cost accounting codes associated with tasks, an organizational breakdown structure, or job codes. You can then use one of the Outline Code fields to assign the appropriate outline codes to applicable tasks or resources. You can also see summarized, or rolled up, information about the grouping.

There are several categories of Outline Code1-10 fields.

Data Type    Outline code

Outline Code1-10 (task fields)

Entry Type    Entered

Best Uses    Add one of the Outline Code fields to a task sheet view when you want to display the custom outline code. You can also use the outline code for grouping, filtering, and sorting tasks. Create and apply outline codes that reflect the type of information and structure you need to see when viewing task information.

Example    The project accountant refers to the project plan to obtain information about task costs. She wants to see tasks grouped by cost centers and to obtain summarized information based on these cost centers. She creates a custom outline code field named "Task Cost Code," along with a lookup table with the list of codes. She then applies the appropriate cost codes to the applicable tasks. She gets the hierarchical and summarized information she needs when grouping by the custom Task Cost Code outline code field.

Remarks    You can define the set of outline codes, with a task sheet view displayed, in the Customize Fields dialog box.

You can copy the custom fields you create to other project files in the Organizer dialog box.

Outline Code1-10 (resource fields)

Entry Type    Entered

Best Uses    Add one of the outline code fields to a resource sheet view when you want to display the custom outline code. You can also use the outline code for grouping, filtering, and sorting resources. Create and apply outline codes that reflect the type of information and structure you need to see when viewing resource information.

Example    The project resource manager refers to the project plan to obtain organizational information about resources. He wants to see resources grouped according to the organizational breakdown structure, and to obtain summarized information based on this structure. He creates a custom outline code field named "Organization," along with a lookup table with the list of codes. He applies the appropriate organization codes to the applicable resources. He sees the hierarchical and summarized information he needs when grouping by the custom Organization outline code field.

Remarks    To define the set of outline codes, with a resource sheet displayed, in the Customize Fields dialog box.

You can copy the custom fields you create to other project files in the Organizer dialog box.

What s new in project 2013

The first thing you'll see when you open Project 2013 is a sharp new look. But don't stop there. Look closer, and you'll see that Project 2013 can help you:

• Show off project data with a whole new set of customizable reports.

• Talk to your team without leaving Project by using built-in Lync features.

• Trace task paths to untangle a messy Gantt Chart.

If you're ready to jump right into a project, see The project management road map.

Get started quickly

Instead of dropping you in a blank file, Project 2013 takes you to a one-stop center for starting your project. Browse the premade templates, import info from Excel or a SharePoint site, or just click Blank Project to get a clean Gantt Chart. You can open previous projects from your computer or OneDrive from there, too.

Show off project data

Graphical reports

With Project 2013, you can create crisp, colorful, professional reports without having to export your data to another program. Add pictures, charts, animation, links, and more — everything you need to clearly and effectively share project status info with your stakeholders and team members.

To learn how to use the new reporting features, see Create a project report.

A whole new set of reports

An entirely new set of pre-installed reports takes full advantage of the new graphics and formatting capabilities. The walls of data are gone, replaced by vivid charts and images that better tell your project's story at a glance. You can add or remove whatever elements you want to these reports. You can even change the colors!

Burndown reports

Burndown reports show planned work, completed work, and remaining work as lines on a graph. They give you and your stakeholders an at-a-glance status, letting you know if your project is behind schedule. Or ahead of it.

Now you can create vibrant burndown reports in Project — no need to export your data!

To learn how, see Create a burndown report.

Talk to your team

Project 2013 helps you stay in touch with your team members. Get progress updates, ask quick questions, or even have long-term strategy discussions, all without leaving Project. Just hover over a name and start an IM session, a video chat, an email, or even a phone call.

You need to have Lync 2010 or later installed to take advantage of this feature.

Trace task paths

With a complex project, your Gantt Chart can start to look like a tangled knot of bars and link lines. To help sort this out, you can highlight the link chain — or task path — for any task. When you click a task, all of its predecessor tasks show up in one color and all of its successor tasks show up in another color.

To find out how to turn on task paths, see Trace task links.

Take projects into the far future

With Project 2013, you can set task and project dates up to 12/31/2149. That's a whole century longer than before!

Explore other new features

Share meetings

If you export Project reports, timelines, or data to other Office programs, you can take advantage of this new sharing feature. Join online meetings and share your PowerPoint slides, Word documents, Excel spreadsheets, and OneNote notes from any supported device, even if Office isn't installed.

Save and share files in the cloud

The cloud is like file storage in the sky. You can get to it anytime you're online. Now it's easy to save your Office files to your own OneDrive or to your organization's site. From there you can access and share your Project schedules, Excel spreadsheets, and other Office files.

Work from almost anywhere

If you have Project Online, you can access a full version of Project from almost anywhere, even on PCs that don't have Project 2013 installed. All you need is an internet connection and a PC running Windows 7 (or later). You'll always have the latest version because updates are automatic.

Opening pdfs in word

To open a PDF file without converting it to a Word document, open the file directly wherever it's stored (for example, double-click the PDF file in your Documents folder).

However, if you want to edit the PDF file, go ahead and open it in Word. Word makes a copy of the PDF, converting it to a Word document and attempting to match layout of the original PDF. You always have the original PDF file, in case you don't want to keep the version that Word converts.

Converting from PDF to Word works best with files that are mostly text—for example, business, legal, or scientific documents. But when you open a PDF file in Word, it might not look exactly the way it looked as a PDF.

If the PDF contains mostly charts or other graphics, the whole page might show up as an image. When that happens, the text can't be edited.

Sometimes, Word doesn't detect an element, and so the Word version doesn't match the original PDF file. For example, if Word doesn't recognize a footnote, it treats the footnote as regular text and might not put it at the bottom of the page.

Document elements that don't convert well

Some elements are known to be problematic when converting from PDF to Word format. If your PDF includes these, you might want to open it directly rather than converting it to a Word document:

• Tables with cell spacing

• Page colors and page borders

• Tracked changes

• Frames

• Footnotes that span more than one page

• Endnotes

• Audio, video, and PDF active elements

• PDF bookmarks

• PDF tags

• PDF comments

• Font effects, like Glow or Shadow (in the Word file, the effects are represented by graphics)

How does conversion work?

PDF is a fixed file format, which means the file stores the location of text, pictures, and vector graphics on a page, but not necessarily the relationships among them. Most PDFs don't include information about structural content elements, such as paragraphs, tables, or columns. For example, PDF stores a table as a set of lines without any relationship to the content inside the table cells.

Different programs represent the same content using different structures in PDF files. For example, a PDF might contain invisible text, graphics, and images. It might use different text boundaries. But you can't see those differences when you look at the PDF in a reader.

When you open a PDF file in Word, Word uses a system of complex rules to figure out what Word objects (like headings, lists, tables, etc.) best represent the original PDF and where to put those objects in the Word document.