Specifications for Microsoft Project

The following specifications are supported for Project 2013 and Project 2016, although actual limits and performance speed depend on your computer's configuration.

Note: Out-of-memory errors may occur before you reach the listed limits.

Attribute	Maximum
Resources per project	700,000
Resource units per assignment	60,000,000 units or 6,000,000,000%
Resource availability dates	100
Tasks per project	400,000
Task dependencies per project	No limit
Predecessors per task	50,000
Successors per task	50,000
Outline levels per project	65,535
Consolidated projects	998
Open project files per consolidated project	998
Sharer files connected to a single resource pool	997 (That is, the maximum number of open project files, minus 1 for the resource pool itself.)
Open windows	50
Base calendars	Tested to 30,000+
Calendar exceptions per calendar	Testing was able to add more than 15,000 exceptions to a base calendar.
Rate tables to support varying pay scales and rates	5 per resource
Variable rates per rate table to support rate increases and decreases	25
Cost value in a currency field	999,999,999,999.99
Work value	1,666,666,666 hours
Assignment work values for work assignments	999,999,999 hours
Assignment work values for variable material assignments	999,999,999 units
Assignment work values for fixed material assignments	60,000,000 units
Custom cell formats	64,000
Print scaling adjustment range percentage	10%-500%
Page header text	5 lines
Page footer text	3 lines
Page legend text	3 lines
Page legend text box width	5 inches (12.7 centimeters)
Filter tests per filter	40
Filter tests per AutoFilter	2 per column
Earliest date allowed for calculation	January 1, 1984
Latest date allowed for calculation	December 31, 2149
Discontinuous selections in a sheet view	10
Baselines	11
Characters in a text field	255
Characters in an outline code field	255
Values and characters in an Enterprise Resource Multi-Value (ERMV) field	255 values, each of 255 characters
Value in a number field	9,999,999,999,999.99

Add cell borders

You can add a border around cells to emphasize data, mark summarized values, or separate data in cell ranges. Here's how:

1. Select the cell or range of cells that you want to add a border around.

2. Click Home > the Borders arrow, and then pick the border option you want.

   Tip:  The Borders button shows the most recently used border style. To apply that style, click the Borders button (not the arrow).

   

   To remove a border, select the cells with the border and click the Borders arrow > No Border.

Transfer workflows between SharePoint Designer and Visio

In Microsoft SharePoint Designer 2010, you can import a workflow created in Microsoft Visio Premium 2010 or export a workflow to Visio for viewing. Business analysts and process analysts who are already familiar with flowcharting in Visio can use Visio to design a workflow that represents their business logic, export the workflow, and enable a site owner or IT professional using SharePoint Designer to implement it in a form that can be automated in SharePoint 2010.

In addition, there are two ways that workflows in SharePoint Designer can be visualized:

• If Visio Services is installed on the SharePoint 2010 server, you can create a workflow visualization on the workflow status page that displays progress and assignments.

• You can export the workflow to Visio to create a workflow drawing that can be used for feedback and approval.

What do you want to do?

Import a workflow from Visio

Export a workflow to Visio

Visualize a workflow in SharePoint 2010 with Visio Services

Import a workflow from Visio

To import a SharePoint workflow, do the following:

1. In SharePoint Designer 2010, in the Navigation pane, click Workflows.

2. On the Workflows tab, in the Manage group, click Import from Visio.
   

3. In the Import Workflow from Visio Drawing dialog box, browse to and select the Visio Workflow Interchange (.vwi) file you want to use, and then click Next.

4. Type a name for the workflow, and then select the type of workflow you want it to be once it has been imported. Your choices are:

   1. List workflow    – a workflow that is attached to a specific list. If you select this option, you must choose the list to which the workflow will be attached.

   2. Reusable workflow    – a workflow that is attached to a content type, and is therefore portable. It can be used by different lists on a SharePoint site. If you select this option, you must choose the content type on which the workflow will run.

5. Click Finish.

The imported workflow appears in SharePoint Designer's full-screen workflow editor. All custom shape text in the Visio diagram is imported into SharePoint Designer as activity labels (the gray text in the image below) to clarify the intent of the workflow:

Once imported to SharePoint Designer, the workflow is editable and can be revised to add the necessary conditions, actions, steps, and settings. For more information about editing workflows, see Introduction to designing and customizing workflows

Top of Page

Export a workflow to Visio

Once you have created or edited a workflow in SharePoint Designer 2010, you can export the workflow as a Visio drawing that can be opened in Visio Premium 2010. The ability to import a workflow back to Visio after having been edited in SharePoint Designer, also known as "round-tripping," enables deeper collaboration between business users and workflow designers. When iterating the workflow design in this way, you can use Visio to define the business requirements, and then use round-tripping as a way to coordinate and approve changes.

Note:  Visio Premium 2010 does not support steps. Step information that has been added in SharePoint Designer may be lost when the workflow is viewed in Visio and then re-imported into SharePoint Designer.

To export a workflow, do the following:

1. In SharePoint Designer 2010, click Workflows in the Navigation pane.

2. On the Workflow tab, in the Manage group, click Export to Visio.

3. In the Export Workflow to Visio Drawing dialog box, name the file, select a location, and then click Save. The exported file is saved as a .vwi file that can be opened directly in Visio Premium 2010.

Top of Page

Visualize a workflow in SharePoint 2010 with Visio Services

Using SharePoint Designer 2010, you can enable workflow visualization on the workflow status page. This enables users to track the progress of the workflow visually during its execution. For example, the workflow visualization below shows tasks that are "in progress" and tasks that are "completed." The people assigned to the tasks are also displayed clearly within the task shapes.

To add a workflow visualization to the workflow status page, do the following:

1. In SharePoint Designer 2010, click Workflows in the Navigation pane, and then click the workflow that you want to visualize.

2. On the summary page for that workflow, under Settings, check the Show workflow visualization on status page box.
   

   Note:  Visio Services must be enabled on the SharePoint Server 2010 and Visio Premium 2010 must be installed on the same machine as SharePoint Designer 2010.

Top of Page