Keyboard shortcuts
This topic describes keyboard shortcuts for common tasks on a Windows SharePoint Services 3.0 site. These keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma (,).
Keyboard shortcuts are designed to work with supported browsers.
To print this topic, press the TAB key to select Show All, press ENTER, and then press CTRL+P.
Note: The behavior of keyboard shortcuts differs depending on the Web browser that you use. For example, in Windows Internet Explorer, the shortcut key combination that is assigned to a hyperlink places the active focus on that hyperlink. You must then press ENTER to follow the hyperlink. In Firefox, pressing the key combination follows the link automatically.
In this article
All pages
All pages
| To do this | Press |
| Turn More Accessible Mode on or off. More Accessible Mode changes the way content is rendered on a Windows SharePoint Services 3.0 site, optimizing it for assistive technologies such as screen readers. | TAB (Press repeatedly, immediately after opening the page in a browser.) |
| To activate or place focus on the Skip to main content link. | ALT+J |
| To activate or place focus on the View All Site Content link. | ALT+3 |
| To activate or place focus on the Site Actions menu. | ALT+/ |
| To activate or place focus on the Search link. | ALT+S |
| To activate or place focus on the Help link. | ALT+6 |
| To activate or place focus on the Home link. | ALT+1 |
| To activate or place focus on the Welcome menu. | ALT+L |
| To activate or place focus on the View menu. | ALT+V |
| Expand menus such as the Site Actions menu. | SHIFT+ENTER |
| Expand drop down lists such as the Search Scope menu next to the Search box at the top of most pages. | ALT+DOWN ARROW |
| Move the selection from Web Part to Web Part on pages, such as on the home page, that use multiple Web Parts. | ALT+W |
Common tasks
Rich text editor
| To activate or place focus on the | Press |
| Right-to-Left text direction button | CTRL+SHIFT+< |
| Left-to-Right text direction button | CTRL+SHIFT+> |
| Bold button | CTRL+B |
| Copy button | CTRL+C |
| Text color button | CTRL+SHIFT+C |
| Center button | CTRL+E |
| Numbered List button | CTRL+SHIFT+E |
| Font menu | CTRL+SHIFT+F |
| Italics button | CTRL+I |
| Align Left button | CTRL+L |
| Bulleted List button | CTRL+SHIFT+L |
| Increase Indent button | CTRL+M |
| Decrease Indent button | CTRL+SHIFT+M |
| Font Size menu | CTRL+SHIFT+P |
| Align Right button | CTRL+R |
| Underline button | CTRL+U |
| Paste button | CTRL+V |
| Background Color menu | CTRL+SHIFT+W |
| Cut button | CTRL+X |
Add or edit item, document, discussion comment, or survey response
| To do this | Press |
| Cancel button (cancels changes and returns to the list, library, discussion board, or survey) | ALT+C |
| OK button (saves changes and closes the page) | ALT+O |
List or library page
| To do this | Press |
| To activate or place focus on the New menu on a list or library toolbar | ALT+N (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| To activate or place focus on the Upload menu on a list or library toolbar Depending on the type of library, the Upload menu contains Upload Document and Upload Multiple Document commands. | ALT+U (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| To activate or place focus on the Actions menu on a list or library toolbar Depending on the type of list or library, the Actions menu contains Edit in Datasheet, Open with Windows Explorer, Export to Spreadsheet, View RSS Feed, and Alert Me commands. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| To activate or place focus on the Settings menu on a list or library toolbar Depending on the type of list or library, the Settings menu contains Create Column, Create View, and Library Type Library Settings commands. | ALT+I (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Create New Document This command is on the New menu. | ALT+N (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Create New Folder This command is on the New menu. | ALT+N (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Upload Document This command is on the Upload menu. | ALT+U (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| In a standard view, Edit in Datasheet This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Expand the menu of options for a document in a library. | SHIFT+ENTER |
| Filter a column in a list. This requires that the column header have the active focus (press ALT+J to skip to the main content area, and then press TAB repeatedly until the header is selected). | SHIFT+ENTER |
Picture library page
| To do this | Press |
| Edit This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Delete This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Download This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Send To This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| View Slide Show This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Open with Windows Explorer This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
Survey page
| To do this | Press |
| To activate or place focus on the Actions menu | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| To activate or place focus on the Respond to this Survey button | ALT+N |
| Export Results to spreadsheet This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Show a graphical summary of responses link | ALT+R |
| In a form for editing a survey response, select the Save and Close button | ALT+S |
| To activate or place focus on the Show all responses link | ALT+U |
| To activate or place focus on the Settings menu | ALT+I |
| To activate or place focus on the Next Page button | ALT+N |
Permissions page
| To do this | Press |
| Remove User Permissions This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Edit User Permissions This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| Inherit Permissions This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
All Site Content page
| To do this | Press |
| To activate or place focus on the Create button | ALT+N |
Discussion board
| To do this | Press |
| To activate or place focus on the New Discussion button | ALT+N |
| To activate or place focus on the Threaded view command (when using the default Flat view) This command is on the View menu. | ALT+W (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
| To activate or place focus on the Flat view command (when using the Threaded view) This command is on the View menu. | ALT+W (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
Calendar view
| To do this | Press |
| To activate or place focus on the Day view link | ALT+PERIOD |
| To activate or place focus on the Week view link | ALT+MINUS SIGN |
| To activate or place focus on the Month view link | ALT+EQUAL SIGN |
| Move to the previous day, week, or month in a view | ALT+[ |
| Move to the next day, week, or month in a view | ALT+] |
| In a date picker control, move to the previous month | ALT+< |
| In a date picker control, move to the next month | ALT+> |
Contacts list
| To do this | Press |
| Connect to Outlook This command is on the Actions menu. | ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.) |
Web Part Page
| To do this | Press |
| Move to the next Web Part or tool pane section. | ALT+W |
| Open the Web Part menu. (This requires that the Web Part have the active focus. Press ALT+W repeatedly until you select the title for the Web Part that you want, and then press the TAB key.) | ALT+ENTER |
| Modify a Web Part. (This requires that the Web Part menu have the active focus. Press ALT+W repeatedly until you select the title for the Web Part that you want, press the TAB key, and then press ALT+ENTER.) | DOWN ARROW (press repeatedly) |
| Save property changes in the Web Part tool pane, and then close the tool pane. | ALT+O |
| Save property changes in the Web Part tool pane, and keep the tool pane open. | ALT+Y |
| Cancel property changes in the Web Part tool pane, and then close the tool pane. | ALT+C |
| Add the selected Web Part in the Add Web Parts window to a Web Part Page. | ALT+O |
| Move to the previous item in a drop down list, menu, or submenu. | UP ARROW |
| Move to the next item in a drop down list, menu, or submenu. | DOWN ARROW |
| Close a submenu and return to the previous menu or submenu. | LEFT ARROW |
| Open the next submenu. | RIGHT ARROW |
Rich Text Editor of the Content Editor Web Part
The Standard toolbar
| To do this | Press |
| Cut the selection to the Clipboard. | CTRL+X |
| Copy the selection to the Clipboard. | CTRL+C |
| Paste the contents of the Clipboard to the current location. | CTRL+V |
| Undo the most recent command. | CTRL+Z |
| Redo the most recently undone command. | CTRL+Y |
| Find text. | CTRL+F |
| Switch between hiding and showing gridlines. | CTRL+SHIFT+G |
| Create a hyperlink for a selection or edit an existing hyperlink. | CTRL+L |
| Insert an image. | ALT+CTRL+I |
| Insert a table. | ALT+SHIFT+T |
| Insert a row in a table. | ALT+CTRL+R |
| Insert a column in a table. | ALT+CTRL+C |
| Insert a cell in a table. | ALT+CTRL+L |
| Merge cells in a table. | ALT+CTRL+M |
| Split cells in a table. | ALT+CTRL+S |
| Get help. | F1 |
Formatting toolbar
| To do this | Press |
| Change the text style. | CTRL+SHIFT+S |
| Change the text font. | CTRL+SHIFT+F |
| Apply or remove bold formatting from the selected text. | CTRL+B |
| Apply or remove italic formatting from the selected text. | CTRL+I |
| Apply or remove the underline from the selected text. | CTRL+U |
| Change the background color of text. | CTRL+SHIFT+B |
| Left align the selected paragraph. | ALT+SHIFT+[ |
| Center the selection. | ALT+SHIFT+| |
| Right align the selected paragraph. | ALT+SHIFT+] |
| Convert the selection to a left-to-right orientation. | CTRL+SHIFT+ > |
| Convert the selection to a right-to-left orientation. | CTRL+SHIFT+ < |
| Create a numbered list. | ALT+CTRL+N |
| Apply or remove bulleted list formatting from the selected paragraph. | ALT+CTRL+B |
| Remove a paragraph indent from the left. | CTRL+SHIFT+T |
| Indent a paragraph from the left. | CTRL+T |
Editing content
| To do this | Press |
| Delete the selection without placing it on the Clipboard. | DELETE |
| Switch between inserting and overwriting text. | INSERT |
| Delete the selection, or if there is no selection, the character preceding the cursor. | BACKSPACE |
| Delete all of the word preceding the cursor, but not the preceding space. | CTRL+BACKSPACE |
| Insert a new line (but not inside an HTML Paragraph element: <P>). | SHIFT+ENTER |
Navigating content
| To do this | Press |
| Move the cursor one character to the right. | RIGHT ARROW |
| Move the cursor one character to the left. | LEFT ARROW |
| Move the cursor up one line. | UP ARROW |
| Move the cursor down one line. | DOWN ARROW |
| Move the cursor forward one word. | CTRL+RIGHT ARROW |
| Move the cursor back one word. | CTRL+LEFT ARROW |
| Move the cursor to the start of the line. | HOME |
| Move the cursor to the end of the line. | END |
| Move the cursor up one paragraph. | CTRL+UP ARROW |
| Move the cursor down one paragraph. | CTRL+DOWN ARROW |
| Move the cursor up one page. | PAGE UP |
| Move the cursor down one page. | PAGE DOWN |
| Move the cursor to the beginning of the content. | CTRL+HOME |
| Move the cursor to the end of the content. | CTRL+END |
Extending the selection of content
| To do this | Press |
| Extend the selection one character to the right. | SHIFT+RIGHT ARROW |
| Extend the selection one character to the left. | SHIFT+LEFT ARROW |
| Extend the selection one word to the right. | CTRL+SHIFT+RIGHT ARROW |
| Extend the selection one word to the left. | CTRL+SHIFT+LEFT ARROW |
| Extend the selection up one line. | SHIFT+UP ARROW |
| Extend the selection down one line. | SHIFT+DOWN ARROW |
| Extend the selection to the end of the line. | SHIFT+END |
| Extend the selection to the start of the line. | SHIFT+HOME |
| Extend the selection up one page. | SHIFT+PAGE UP |
| Extend the selection down one page. | SHIFT+PAGE DOWN |
| Extend the selection to the beginning of the content. | CTRL+SHIFT+HOME |
| Extend the selection to the end of the content. | CTRL+SHIFT+END |
| Select the entire content. | CTRL+A |
Navigating tables, images, or objects (HTML block elements)
| To do this | Press |
| Move to the next table, image, or object (HTML block element) in the content. | TAB |
| Move to the previous table, image, or object (HTML block element) in the content. | SHIFT+TAB |
| Move from the content to the next block element on the Web page. | CTRL+TAB |
| Move to the Save button. | SHIFT+CTRL+TAB |
| Switch between absolute and relative positioning for the table, image, or object (HTML block element). | CTRL+K |
Web Part Maintenance Page
| To do this | Press |
| Move to the Close button. | ALT+C |
| Move to the Delete button. | ALT+X |
| Return to the previous Web page. | ALT+G |
| Move to the Reset button. | ALT+R |
| Switch between shared and personal view. | ALT+S |
Getting Help
Using the Help window
The Help window provides access to all Help content for a SharePoint site. The Help window displays topics and other Help content.
In the Help window
| To do this | Press |
| Open the Help window. | ALT+6 |
| Close the Help window. | ALT+F4 |
| Switch between the Help window and the active program. | ALT+TAB |
| Perform the default action for the selected item. | ENTER |
| In the Help and how-to window, select the next or previous item, respectively. | TAB or SHIFT+TAB |
| In the Help topic, expand or collapse the selected item, respectively. | ENTER |
| Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. | TAB |
| Select the previous hidden text or hyperlink. | SHIFT+TAB |
| Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. | ENTER |
| Move back to the previous Help topic (Back button). | ALT+LEFT ARROW or BACKSPACE |
| Move forward to the next Help topic (Forward button). | ALT+RIGHT ARROW |
| Scroll small amounts up or down, respectively, within the currently displayed Help topic. | UP ARROW, DOWN ARROW |
| Scroll larger amounts up or down, respectively, within the currently displayed Help topic. | PAGE UP, PAGE DOWN |
| Stop the last action (Stop button). | ESC |
| Refresh the window (Refresh button). | F5 |
| Print the current Help topic. Note: If the current Help topic is not the active window, press F6 and then press CTRL+P. | CTRL+P |
| Type text in the search box. | TAB (press repeatedly) |
| Select the previous hyperlink. | SHIFT+TAB |
| Print the current Help topic. | CTRL+P |
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