Save a plan to PDF or XPS

The PDF and XPS file formats are popular ways to save and view a project plan for other people to see, without the other people needing Project installed on their computers.

1. Click the File tab, and then click Share.

2. Click Create PDF/XPS Document, and then on the right, click Create a PDF/XPS.

3. In the Browse dialog box, select a name and location for the document.

4. In the Save as type list, select either PDF files or XPS files, and then click OK.

More about PDF and XPS documents

Project 2010 supports exporting your file to the following formats:

• Portable Document Format (PDF)     PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.

• XML Paper Specification (XPS)     XPS is an electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.

Note: After you print a plan to PDF, you cannot use Project to make changes directly to the PDF or XPS document. You must make changes to the original plan by using Project and then save the file as PDF or XPS again.

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