Thursday, June 16, 2022

View multiple calendars at the same time

You can see multiple calendars at the same time side-by-side or combined into a stacked overlay view to help you see availability across calendars.

Open a calendar in a new window

  1. In Calendar, in the Navigation Pane, right-click the name of the calendar that you want to view.

  2. Click Open in New Window.

    Click Open in New Window on the right-click menu

Open a calendar in side-by-side view

  • In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view.

    The calendar that you selected opens next to the calendar that already appears.

    Example of three calendars side by side

Overlay the calendars

  1. In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view.

    The calendar that you selected opens next to calendar that is already displayed. Each successive calendar opens next to the one most recently opened.

  2. On the calendar tab, click View in Overlay Mode.

    Click the View in Overlay Mode arrow

    That calendar is now in overlay mode with the one you opened first — usually your default calendar.

  3. To add another calendar to the overlay, repeat step 2.

Remove a calendar from the overlay stack

  1. In Calendar, on the tab of the calendar that you want to remove from the overlay stack, click View in Side-by-Side Mode.

    Click the View in Side-by-Side Mode arrow

    The tab moves back to the right. The calendar that you selected no longer appears in overlay mode.

  2. To remove a calendar from view, clear its check box in the Navigation Pane or click Close on the calendar tab.

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Create a signature and automatic reply

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Try it!

Add a personal touch to every email with a signature or set an automatic reply when you're on vacation or out of office in Outlook on the web.

Create a signature

  1. Select Settings > View all Outlook settings.

  2. Select Compose and reply.

  3. Create your signature.

  4. Choose if you want to include your signature on new messages and messages you reply to or forward.

  5. Select Save.

Create an automatic reply

  1. Select Settings > View all Outlook settings.

  2. Select Automatic replies.

  3. Turn on automatic replies.

  4. If you want, choose to:

    • Set a start and end date

    • Block my calendar for this period

    • Automatically decline new invitations for events that occur during this period

    • Decline and cancel my meetings during this period

  5. Type your message.

  6. Choose if you want to send a response to people outside your organization. If so, type another message.

  7. Select Save.

Want more?

Create and add an email signature in Outlook on the web

Send automatic (Out of Office) replies in Outlook on the web

Get help with Outlook on the web

Outlook help & training

Office for the web Quick Starts

Wednesday, June 15, 2022

Create and edit a contact

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Create and edit contacts in Outlook on the web to keep the information about people you work with up-to-date.

Create a contact

  1. Select People.

  2. Select New contact.

  3. Add contact details.

  4. Choose Add more for more options.

  5. Select Create to finish.

Edit a contact

  1. Select a contact.

  2. Choose the Contact tab.

  3. Select Edit contact.

  4. Make the changes you want.

    Note: Some information is provided by your organization and you won't be able to edit it.

  5. Select Save.

Want more?

Using contacts (People) in Outlook on the web

Create, view, and edit contacts and contact lists in Outlook on the web

Get help with Outlook on the web

Outlook help & training

Office for the web Quick Starts

Create bpmn compliant processes

Business Process Model and Notation (BPMN) is a standard way to represent business processes graphically. Visio includes a template that contains the graphical elements described by the BPMN 2.0 specification, following the Analytic conformance class.

Only the basic BPMN 2.0 shapes are included in the BPMN Basic Shapes stencil. Other shapes can be derived from the basic shapes by using the options provided on the shape's right-click menu. Simply drag the basic type of shape you want onto the canvas, select the shape, then right-click the shape and select from the different options on the menu. 

To find the right template to start from, go to File > New and, in the search box, type BPMN Diagram.

  1. For each step in the process you want to model, drag a shape from the stencil to the page, and connect the shapes as usual.

    1. The BPMN specification calls for three types of connectors: Sequence Flow, Message Flow, and Association. Connectors you add by using AutoConnect or the Connector tool are Sequence Flow connectors by default. You can change the type by right-clicking the connector and then clicking the type you want in the shortcut menu.

    2. For general information about connecting shapes, see Add connectors between shapes.

  2. Right-click shapes to set the attributes of each object.

    • Every BPMN shape has some underlying data, or attributes. These attributes specify the appearance of the shape, as well as additional data associated with the shape. Right-click the shape to view and change the main attributes in the shortcut menu.

  3. Validate the workflow against the BPMN rule set.

    1. On the Process tab, in the Diagram Validation group, click Check Diagram.

    2. Fix any problems that appear in the Issues window.

Validation checks only the graphical elements; it doesn't check the accuracy of attribute values. For more information about validation, see Validate a structured diagram.

Some visual changes that can be performed on shapes in flowcharts and other diagrams are not allowed in BPMN diagrams, because they are not allowed by the BPMN 2.0 specification. For example, you can't change the appearance of a sequence flow line to a grey dashed line, because it would look like a message flow.

For details about BPMN 2.0 and Analytic conformance, visit the web site of the Object Management Group at http://www.bpmn.org.

We're sorry. At this time, Visio for the web doesn't support creating BPMN diagrams. To emphasize your interest in having this feature, please send us your feedback to help us prioritize new features in future updates. See How do I give feedback on Microsoft Office? for more information.

Unichar function

This article describes the formula syntax and usage of the UNICHAR function in Microsoft Excel.

Description

Returns the Unicode character that is referenced by the given numeric value.

Syntax

UNICHAR(number)

The UNICHAR function syntax has the following arguments.

  • Number    Required. Number is the Unicode number that represents the character.

Remarks

  • The Unicode character that is returned can be a string of characters, for example in UTF-8 or UTF-16 codes.

  • If Unicode numbers are partial surrogates and data types that are not valid, UNICHAR returns the #N/A error value.

  • If numbers are numeric values that fall outside the allowable range, UNICHAR returns the #VALUE! error value.

  • If number is zero (0), UNICHAR returns the #VALUE! error value.

Example

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

Formula

Description

Result

=UNICHAR(66)

Returns the character represented by the unicode number 66 (uppercase B).

B

=UNICHAR(32)

Returns the character represented by the unicode number 32 (space character).

Space character

=UNICHAR(0)

The unicode number 0 returns the error value #VALUE!

#VALUE!

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Video create custom animations with motion paths

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If you are the adventurous type, you can create some pretty amazing presentations with lots of motion path animations. It's not all that difficult once you get the hang of it.

Customize with motion paths

You can create some pretty amazing presentations with lots of motion path animations:

On the ANIMATIONS tab, click More in the Animation Gallery, and under Motion Paths, do one of the following:

  • Click Lines , Arcs , Turns , Shapes or Loops. The path chosen appears as a dotted line on the selected object or text. The green arrow indicates the path's beginning and the red arrow indicates its end. Drag either end to put the endpoints where you want them.

  • Click Custom Path. When you click where you want the motion path to start, the pointer appears as a cross-hair.

To draw a path of connected straight lines   , click where you want the motion path to start. Move the pointer and click to create a line between the two click points. Move and click again to draw another line. Double-click to stop drawing lines.

To draw a freehand path   , click where you want the motion to start. Hold the left mouse button and move the pointer on the path that you want the object to follow. Double-click at the motion's final endpoint.

If you are the adventurous type, you can create some pretty amazing presentations with lots of motion path animations.

You'll see that it is not all that difficult, once you get the hang of it. But let's start out small.

Click the shape called Behind Shape 1.

Now if we add an Entrance animation like Fly In, we can control where the shape ends up, and the Direction and Sequence with Effect Options.

But we can't control where the shape begins, or the path it takes.

To do that we need to use motion paths. Go down to Motion Paths and select Lines.

This is the motion path: the line describes the path; the green arrow indicates where the shape starts; and the red arrow indicates where the shape ends.

Select the path. This half-transparent shape shows the shape at its endpoint.

Drag the red arrow and position the endpoint over the in-front shape.

Then, preview the animation. And the first shape moves behind the second one.

Motion paths can be a lot of fun.

Try some other ones, like Arcs and Loops.

Also, click Custom Path, if you want to draw your own motion path.

Let's go back to the previous slide and add a motion path to Behind Shape 2.

Use the Animation Painter to copy the animation.

Then, select the motion path, and move its endpoint on top of the in-front shape.

Preview the animation.

The animation works alright, but the second behind shape ends up covering up the shape we want to keep on top.

This is a problem you'll run into more often when you are creating custom animations. But it's easy to fix.

Right-click the shape and click Send to Back, Send Backward.

Now preview the animation.

That's the way we want it.

You see, all the objects on the slide are organized into layers.

By sending the shape backward, we moved it to a layer behind the in-front shape.

Here's another thing you can do to create custom animations.

This ball shape actually contains two animations: a motion path that moves the shape horizontally and a Spin animation that makes the ball appear to roll as it moves.

To add multiple animations to an object, select the first animation in this gallery.

Then, click Add Animation to add the others.

Also, don't forget about those additional effect and timing options.

Here's another way to open that dialog box in the Animation Pane.

Click the arrow next to the animation, and click Effect Options.

I added Auto-reverse to the animations, so the objects return to their original positions.

So now, you have everything you need to get started with the animations in PowerPoint.

The best way to understand animations is to experiment on your own.

For more information, check out the links in the course summary.

Switch between outlook folders

The left side of the Outlook window is the folder pane. Like folders in a file cabinet, it's how you organize email messages, contacts, tasks, and other Outlook items.

When you click a folder, you see the items it contains. For example, click Inbox to see your new messages. Messages in a folder show in the message list.

If the folder contains subfolders, click Folder Pane folder expand button. That expands the folder list so you can see the additional folders. To collapse the folder view so you don't see subfolders, click Folder Pane folder collapse button.

Show and hide subfolders

The contents of the Folder Pane change based on what you're doing. For example, when you're working with your Calendar, the Date Navigator appears at the top of the Folder Pane. When you're reading mail messages, the Favorites section—a set of mail folders you frequently want to use—is in the Folder Pane in addition to your mail folders.

In Outlook 2003, Outlook 2007, and Outlook 2010, the Folder Pane was called the Navigation Pane.