Microsoft Office Tutorials: Common office for mac keyboard shortcuts

Wednesday, March 17, 2021

Common office for mac keyboard shortcuts

This topic lists all keyboard shortcuts for the Office for Mac products. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse. The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Office 2016 for Mac. However, not all do.

Note: If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

Work with files, applications, and tools

To do this	Press
Create a new file or item (context dependent)	Command + N
Create a new file from a template or theme	Shift + Command + P
Expand or minimize the ribbon	Command + Option + R
Save or sync	Command + S
Print	Command + P
Open a file or item	Command + O
Close a file or item	Command + W
Quit the current application	Command + Q
Hide the current application	Command + H
Hide other applications	Option + Command + H
Minimize the window	Command + M

Edit and format content

To do this	Press
Undo the last change	Command + Z
Redo or repeat the last action	Command + Y
Cut the selection (and copy to the clipboard)	Command + X
Copy the selection to the clipboard	Command + C
Copy the formatting from the selection	Command + Shift + C
Copy the selection to Scrapbook	Control + Option + C
Paste	Command + V
Paste Special (doesn't apply to all products)	Command + Control + V
Paste the formatting to the selection	Command + Shift + V
Select All	Command + A
Find	Command + F
Insert hyperlink	Command + K

Use dialogs

To do this	Press
*Move to the next box, option, control, or command in a dialog	Tab
*Move to the previous box, option, control, or command in a dialog	Shift + Tab
Exit a dialog or cancel an action	Esc

*May require full keyboard access. To learn how to enable full keyboard access in a Mac, see Set up your device to work with accessibility in Microsoft 365.