Keyboard shortcuts for working with shapes, text boxes, and WordArt
The keyboard shortcuts that are described in this article refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+).
For keyboard shortcuts for working with SmartArt graphics, see Keyboard shortcuts for SmartArt graphics.
To view additional keyboard shortcuts for each Office program, see the links in the See Also section.
Which Office program are you using?
PowerPoint
| To do this | Press |
| Select an object (with text selected inside the object). | Esc |
| Select an object (with an object selected). | Tab or Shift+Tab until the object you want is selected |
| Select text within an object (with an object selected). | Enter |
| Select all objects (with an object selected). | Ctrl+A |
| Select an object that is under other objects and cycle forward through the stack of objects. | Tab after you select the top object |
| Select an object that is under other objects and cycle backward through the stack of objects. | Shift+Tab after you select the top object |
| Select multiple shapes. | Press and hold Ctrl while you click the shapes |
| Select multiple shapes with text. | Press and hold Shift while you click the shapes |
| Open or close the Selection pane. | Alt+F10 |
| Cut selected object. | Ctrl+X |
| Copy selected object. | Ctrl+C |
| Paste cut or copied object. | Ctrl+V |
| Copy formatting only. | Ctrl+Shift+C |
| Paste formatting only. | Ctrl+Shift+V |
| Paste special. | Ctrl+Alt+V |
| Group shapes, pictures, or WordArt. | Ctrl+G after you select the items that you want to group |
| Ungroup shapes, pictures, or WordArt. | Ctrl+Shift+G after you select the group that you want to ungroup |
| Show or hide the grid. | Shift+F9 |
| Show or hide guides. | Alt+F9 |
| Undo the last action. | Ctrl+Z |
| Redo the last action. | Ctrl+Y |
Keyboard shortcuts for use in the Selection pane
| To do this | Press |
| Open the Selection pane. | Alt+F10 |
| Cycle the focus through the different panes. | F6 |
| Move the focus to a single item or group. | Up Arrow or Down Arrow |
| Move the focus from an item in a group to its parent group. | Left Arrow |
| Move the focus from a group to the first item in that group. | Right Arrow |
| Expand a focused group and all its child groups. | * (on numeric keypad only) |
| Expand a focused group. | + (on numeric keypad only) |
| Collapse a focused group. | - (on numeric keypad only) |
| Move the focus to an item and select it. | Shift+Up Arrow or Shift+Down Arrow |
| Select a focused item. | Spacebar or Enter |
| Add another object to the selection. | Shift+Spacebar |
| Cancel selection of a focused item. | Shift+Enter |
| Move a selected item forward. | Ctrl+Shift+F |
| Move a selected item backward. | Ctrl+Shift+B |
| Show or hide a focused item. | Ctrl+Shift+S |
| Rename a focused item. | F2 |
| Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. | Tab or Shift+Tab |
| Collapse all groups. | Alt+Shift+1 |
| Expand all groups. | Alt+Shift+9 |
Project
Word
| To do this | Press |
| Select an object (with text selected inside the object). | Esc |
| Select an object (with an object selected). | Tab or Shift+Tab until the object you want is selected |
| Select multiple shapes. | Press and hold Ctrl while you click the shapes |
| Select multiple shapes with text. | Press and hold Shift while you click the shapes |
| Open the Selection pane. | Alt+F10 |
| Select a focused item (inside selection pane). | Spacebar or Enter |
| Cancel selection of a focused item (inside selection pane). | Shift+Enter |
| Edit text in a textbox. | F2 or Enter after the text box is selected |
| Edit text in a shape. | F2 or Enter after the shape is selected |
| Cut selected object. | Ctrl+X |
| Copy selected object. | Ctrl+C |
| Paste cut or copied object. | Ctrl+V |
| Copy formatting only. | Ctrl+Shift+C |
| Paste formatting only. | Ctrl+Shift+V |
| Paste special. | Ctrl+Alt+V |
| Undo the last action. | Ctrl+Z |
| Redo the last action. | Ctrl+Y |
Keyboard shortcuts for use in the Selection pane
| To do this | Press |
| Open the Selection pane. | Alt+F10 |
| Cycle the focus through the different panes. | F6 |
| Move the focus to a single item or group. | Up Arrow or Down Arrow |
| Move the focus from an item in a group to its parent group. | Left Arrow |
| Move the focus from a group to the first item in that group. | Right Arrow |
| Expand a focused group and all its child groups. | * (on numeric keypad only) |
| Expand a focused group. | + (on numeric keypad only) |
| Collapse a focused group. | - (on numeric keypad only) |
| Move the focus to an item and select it. | Shift+Up Arrow or Shift+Down Arrow |
| Select a focused item. | Spacebar or Enter |
| Add another object to the selection. | Shift+Spacebar |
| Cancel selection of a focused item. | Shift+Enter |
| Show or hide a focused item. | Ctrl+Shift+S |
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