Search administration reports

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Search administration reports help you to determine the health of search service applications on a SharePoint farm. There are three types of search administration reports:

• Basic search administration reports: Enabled by default, these reports show high-level monitoring data aggregated from all components for the selected search service application. There are the following four basic search administration reports:

  • Crawl Rate per Content Source: This report provides a view of recent crawl activity, sorted by content source. Anchor crawl appears as a separate (virtual) content source.

  • Crawl Rate per Type: This report provides a view of recent crawl activity, sorted by items and actions for a given URL. These items and actions include modified items, deleted items, retries, errors, and others.

  • Overall Query Latency: This report provides a view of recent query activity, showing latency from the major segments of the query pipeline and query averages per minute.

  • SharePoint Back-end Query Latency: This report provides a view of recent query activity, showing latency details from the SharePoint back-end portion of the query pipeline (including databases and search components) and query averages per minute.

• Advanced search administration reports. Enabled by default, these reports show more in-depth monitoring data aggregated from all components for the selected search service application. There are the following three advanced search administration reports:

  • Crawl Processing per Activity: This report provides a view of where crawl processing occurs in the pipeline, per minute. The timings per component are grouped by activity, such as filtering or word breaking.

  • Crawl Processing per Component: This report provides a view of where crawl processing occurs in the pipeline, per minute. The timings are grouped by component, such as File Protocol Handler or Anchor Plug-in.

  • Crawl Queue: This report provides a view of the state of the crawl queue, displaying incoming links to process and outgoing transactions queued.

• Verbose search administration reports. After enabling verbose query monitoring for search, this trend report uses per-query data to derive query latency percentiles. The following describes the one verbose search administration report:

  • Query Latency Trend: This report provides a view of the end-user, server-side query latency breakdown by percentile, in addition to the current crawl rate.

    Note: To enable the verbose search administration report, you must run the following Windows PowerShell cmdlets:

    • $app = Get-SPEnterpriseSearchServiceApplication "Your application name"

    • $app = Set-SPEnterpriseSearchServiceApplication –VerboseQueryMonitoring "True"

    • $app = Get-SPEnterpriseSearchServiceApplication "Your application name"

    • $app.Update()

Prerequisites for search administration reports

To obtain search administration reports, you must have a Microsoft SharePoint Server 2010 or Microsoft Search Server 2010 environment that contains crawled data and a Search Center. You also have to ensure that the State Service has been enabled through the Farm Configuration Wizard.

Navigate to search administration reports

All search administration reports are located in the Search administration reports folder. To access this folder, you must be a member of the Farm Administrators SharePoint group.

1. In Central Administration, click Monitoring.

2. On the Monitoring page, in the Reporting section, click View administrative reports.

3. On the Administrative Report Library page, click Search administration reports.

4. On the Search administration reports page, click the report you want to view. To view advanced search administration reports, click Advanced Reports.

Filter data for search administration reports

By default, search administration reports show data for all search applications over the last 12 hours. You can filter report data in the following ways:

To restrict a report to one or more search service applications

1. On the report page, click the filter icon next to the Application box.

2. In the Select Filter Value(s) dialog box, select the search service applications that you want, and then click OK.

3. Click the Apply Filters button to update the report.

To restrict a report to a specific time period

1. On the report page, click the Start Date and End Date calendars and times to specify the time period that you want.

2. Click the Apply Filters button to update the report.

For more information about search administration reports, see TechNet.