Password-protect a presentation

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You can use passwords to help prevent other people from opening or modifying your presentations.

Caution: When you create a password for a presentation, record the password and keep it in a secure place. If you lose the password, it cannot be retrieved and you will not be able open or gain access to the presentation.

Do any of the following:

Require a password to open a presentation

1. Open the presentation that you want to add a password to.

2. On the Review tab, under Protection, click Passwords.

   

3. Under Password to open, select the Encrypt this presentation and require a password to open check box.

4. In the New password box, type a password.

   Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

5. In the Verify box, type the password again, and then click Set Password.

6. Click OK.

7. Click Save  .

   Tip: To remove the password, clear the Encrypt this presentation and require a password to open check box, click OK, and then click Save.

Require a password to modify a presentation

You can add a password so that only authorized users can modify a presentation. Unauthorized users can still open the presentation and then save it by using a different file name.

1. Open the presentation that you want to add a password to.

2. On the Review tab, under Protection, click Passwords.

3. Under Password to modify, select the Require a password to modify this presentation check box.

4. In the New password box, type a password.

   Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

5. In the Verify box, type the password again, and then click Set Password.

6. Click OK.

7. Click Save  .

See also

Help protect your privacy

Open a file that has restricted permissions

Restrict permission to content in a file

About restricting access with Information Rights Management