This topic describes keyboard shortcuts for common tasks in Microsoft Search Server. These keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma (,).
Keyboard shortcuts are designed to work with supported Web browsers. The behavior of keyboard shortcuts differs depending on the browser that you use. For example, in Windows Internet Explorer, the shortcut key combination that is assigned to a hyperlink places the active focus on that hyperlink. You must then press ENTER to follow the hyperlink. In Firefox, pressing the key combination follows the link automatically.
In browsers that do not support shortcut key combinations, you may still be able to use the TAB key to move between commands.
To print this topic, press the TAB key to select Show All, press ENTER, and then press CTRL+P.
In this article
Navigating the ribbon
Change the focus without using the mouse
You can use the keyboard to work with the ribbon by moving the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.
Note: If your organization upgraded from a previous version of SharePoint, the server administrator had the option to postpone the application of the user interface (UI) changes, which include the ribbon. This may have been done as a short-term strategy to help ensure that highly customized pages still function with the new SharePoint 2010 UI.
| To do this | Press |
| Move left or right to another tab of the ribbon, respectively. | TAB to get to the desired tab, and then LEFT ARROW, RIGHT ARROW |
| Display the shortcut menu for the selected command. | ENTER |
| Move the focus to each command on the ribbon, forward or backward respectively. | TAB, SHIFT+TAB |
| Move down, up, left, or right among the items on the ribbon, respectively. | DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW |
| Activate the selected command or control on the ribbon. | SPACE BAR or ENTER |
| Open the selected menu or gallery on the ribbon. | SPACE BAR or ENTER |
| Activate a command or control on the ribbon so you can modify a value. | ENTER |
| Finish modifying a value in a control on the ribbon, and move the focus back to the document. | ENTER |
All pages
All pages
| To do this | Press |
| Turn More Accessible Mode on or off. More Accessible Mode changes the way content is rendered on a site, optimizing it for assistive technologies such as screen readers. | TAB (Press repeatedly, immediately after opening the page in a browser.) Press Enter to activate the command. |
| Select an item in the search results list. | TAB (Press repeatedly, immediately after opening the page in a browser.) Press Enter to open the selected result. |
| To activate or place focus on the Skip to main content link. | ALT+X |
| To activate or place focus on the Skip Ribbon Commands link. | ALT+Y |
| To activate or place focus on the View All Site Content link. | ALT+3 |
| To activate or place focus on the Site Actions menu. | ALT+/ |
| To activate or place focus on the Search box. Placing focus on the Search box requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until the focus is placed on the Browse tab). | ALT+S |
| To activate or place focus on the Help link. | ALT+6 |
| To activate or place focus on the Home link. | ALT+1 |
| To activate or place focus on the Your Name menu. Press ALT+W multiple times to toggle between the Your Name menu and any Web Parts on the page. | ALT+W |
| Expand menus such as the drop-down menu for a list item. | SHIFT+ENTER |
| Expand drop down lists such as the Search Scope menu next to the Search box at the top of some pages. | ALT+DOWN ARROW |
| Move the selection from Web Part to Web Part on pages that use multiple Web Parts. | ALT+W |
Common tasks
For pages or dialog boxes that have Open or Cancel buttons
To apply or cancel edits in pages or dialog boxes that have Open, Save, Create or Cancel buttons, use the following keyboard shortcuts. Such dialog boxes and pages include such New Alert, Upload Document, or New Library.
| To do this | Press |
| Cancel button (cancels changes and returns to the list, library, discussion board, or survey) | ALT+C |
| Depending on the context, the OK, Save or Create button (saves changes and closes the page or dialog box.) | ALT+O |
New Crawl Rules page
| To do this | Press |
| Move the active focus to the Path text box. | ALT+P |
| Select the Exclude all items in this path option. | ALT+R |
| Select the Use the default content access account option. | ALT+U |
| Select the Specify form credentials option. | ALT+I |
| Select the Specify cookie for crawling option. | ALT+K |
| Click the Enter credentials button. | ALT+N |
| Click the Browse button to locate a specific cookie file. | ALT+B |
| Click the Get Cookie button. | ALT+G |
Permissions page
| To do this | Press |
| Grant users permissions. This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). | TAB (Press repeatedly until you select the Grant Permissions button on the Edit tab.) |
| Create group. This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). | TAB (Press repeatedly until you select Create Group on the Edit tab.) |
| Remove user permissions. This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). | TAB (Press repeatedly until you select Remove User Permissions on the Edit tab.) |
| Edit user permissions. This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). | TAB (Press repeatedly until you select Edit User Permissions on the Edit tab.) |
| Check permissions. This requires the ribbon to have the active focus (Press ALT+/ to place focus on the Site Actions menu, and then press TAB repeatedly until you reach the ribbon tab that you want). | TAB (Press repeatedly until you select Check Permissions on the Edit tab.) |
All Site Content page
| To do this | Press |
| To activate or place focus on the Create link | ALT+N |
Web Part Page
| To do this | Press |
| Move to the next Web Part. | ALT+W |
| Open the Web Part menu. (This requires that the Web Part have the active focus. Press ALT+X to skip to the main content, then press ALT+W repeatedly until you select the title for the Web Part that you want. Press TAB to select the menu.) | ENTER |
| Edit a Web Part. (This requires that the Web Part menu have the active focus. Press ALT+W repeatedly until you select the title for the Web Part that you want, press TAB, and then press ENTER.) | TAB (Press repeatedly until Edit Web Part is selected) |
| Save property changes in the Web Part tool pane, and then close the tool pane. | ALT+O |
| Save property changes in the Web Part tool pane, and keep the tool pane open. | ALT+Y |
| Cancel property changes in the Web Part tool pane, and then close the tool pane. | ALT+C |
| Add the selected Web Part in the Add Web Parts pane to a Web Part Page. | TAB (Press repeatedly until Add is selected) |
| Move to the previous item in a drop down list, menu, or submenu. | UP ARROW |
| Move to the next item in a drop down list, menu, or submenu. | DOWN ARROW |
Getting Help
Using the Help window
The Help window provides access to all Help content for a SharePoint site. The Help window displays topics and other Help content.
In the Help window
| To do this | Press |
| Open the Help window. | ALT+6 |
| Close the Help window. | ALT+F4 |
| Switch between the Help window and the active program. | ALT+TAB |
| Perform the default action for the selected item. | ENTER |
| In the Help and how-to window, select the next or previous item, respectively. | TAB or SHIFT+TAB |
| In the Help topic, expand or collapse the selected item, respectively. | ENTER |
| Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. | TAB |
| Select the previous hidden text or hyperlink. | SHIFT+TAB |
| Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. | ENTER |
| Move back to the previous Help topic (Back button). | ALT+LEFT ARROW or BACKSPACE |
| Move forward to the next Help topic (Forward button). | ALT+RIGHT ARROW |
| Scroll small amounts up or down, respectively, within the currently displayed Help topic. | UP ARROW, DOWN ARROW |
| Scroll larger amounts up or down, respectively, within the currently displayed Help topic. | PAGE UP, PAGE DOWN |
| Stop the last action (Stop button). | ESC |
| Refresh the window (Refresh button). | F5 |
| Print the current Help topic. Note: If the current Help topic is not the active window, press ALT+F6, and then press CTRL+P. | CTRL+P |
| Type text in the search box. | TAB (Press repeatedly) |
| Select the previous hyperlink. | SHIFT+TAB |
| Print the current Help topic. | CTRL+P |
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