Microsoft Office Tutorials: Dictate your email in outlook

Dictation lets you use speech-to-text to author content in Office with a microphone and reliable internet connection. It's a quick and easy way to draft emails, send replies, and capture the tone you're going for.

How to use Dictation

This is a subscriber-only feature This feature is available only to Microsoft 365 Subscribers for Windows and Mac desktop clients.

Start a New Email and go to Message > Dictate while signed into Microsoft 365 on a mic-enabled device.

Note that there may be cases where the button is in the overflow menu until you use it for the first time:
Wait for the button to turn on and start listening.
Move your cursor to the Subject line start dictating.
Move your cursor to the body of the email and continue dictating your desired message.
Insert punctuation at any time by saying them explicitly.
Fix mistakes with your keyboard without having to toggle the mic icon off.

Tip: Dictation also works in email replies, forwarded mail, calendar appointments, and meetings in Outlook

Punctuation

Punctuation

Phrase(s)	Output
`period, full stop`	`.`
`comma`	`,`
`question mark`	`?`
`exclamation mark/point`	`!`
`new line`	`new line`
`apostrophe-s`	`'s`
`colon`	`:`
`semicolon`	`;`
`open quotes` `close quotes`	`" "`
`hyphen`	`-`
`ellipsis, dot dot dot`	`...`
`begin/open single quote` `end/close single quote`	`' '`
`left/open parentheses` `right/close parentheses`	`( )`
`left/open bracket` `right/close bracket`	`[ ]`
`left/open brace` `right/close brace`	`{ }`

Symbols

Phrase(s)	Output
`asterisk`	`*`
`backslash`	`\`
`forward slash`	`/`
`vertical bar sign, pipe character`	`\|`
`backquote, backtick`	`
`underscore`	`_`
`m-dash`	`—`
`n-dash`	`–`
`paragraph sign/mark`	`¶`
`section sign`	`§`
`ampersand, and sign`	`&`
`at sign`	`@`
`copyright sign`	`©`
`registered sign`	`®`
`degree symbol`	`°`
`caret symbol`	`^`

Mathematics

Phrase(s)	Output
`percent sign`	`%`
`number/pound sign`	`#`
`plus sign`	`+`
`minus sign`	`-`
`multiplication sign`	`x`
`plus or minus sign`	`±`
`division sign`	`÷`
`equal sign`	`=`
`less than sign, left angle bracket` `greater than sign, right angle bracket`	`< >`

Currency

Phrase(s)	Output
`dollar sign`	`$`
`pound sterling sign`	`£`
`euro sign`	`€`
`yen sign`	`¥`

Emoji/faces

Phrase(s)	Output
`smiley face`	`:)`
`frowny face`	`:(`
`winky face`	`;)`
`heart emoji`	`<3`

Punctuation

Phrase(s)	Output
`句号`	`。`
`逗号`	`,`
`换行` `换行符` `分段符`	`换行`
`问号`	`？`
`感叹号`	`！`
`冒号`	`：`
`左引号` `右引号`	`" "`
`左括号` `右括号`	`（）`
`分号`	`；`
`短划线`	`-`
`左单引号` `右单引号`	`' '`
`左中括号` `右中括号`	`[ ]`
`顿号`	`、`
`撇号`	`'`
`省略号`	`...`

Symbols

Phrase(s)	Output
`艾特符号` `at符号`	`@`
`星号`	`*`
`下划线`	`_`
`与号`	`&`
`正斜杠` `斜杠`	`/`
`度标记`	`°`

Mathematics

Phrase(s)	Output
`百分号`	`%`
`井号`	`#`
`加号`	`+`
`减号`	`-`
`乘号`	`×`
`除号`	`÷`
`等号`	`=`
`加减号`	`±`
`小于号` `大于号`	`< >`

Currency

Phrase(s)	Output
`美元符号`	`$`
`英镑符号`	`£`
`欧元符号`	`€`
`日元符号`	`¥`
`人民币符号`	`¥`

Punctuation

Phrase(s)	Output
`punto`	`.`
`coma`	`,`
`signo de apertura de interrogación`	`¿`
`signo de interrogación`	`?`
`signo de apertura de exclamación`	`¡`
`signo de exclamación`	`!`
`salto de línea` `nueva línea` `nuevo párrafo`	`nueva línea`
`dos puntos`	`:`
`punto y coma`	`;`
`comillas izquierdas` `comillas derechas`	`« »`
`paréntesis de apertura, abrir paréntesis` `paréntesis de cierre, cerrar paréntesis`	`( )`
`comilla simple de apertura, abrir comilla simple`	`'`
`corchete de apertura, abrir corchete` `corchete de cierre, cerrar corchete`	`[ ]`
`guion corto`	`-`
`apóstrofo`	`'`
`puntos suspensivos`	`...`
`cerrar comilla simple` `comilla simple de cierre`	`' '`

Symbols

Phrase(s)	Output
`arroba`	`@`
`asterisco`	`*`
`comilla inversa`	`
`guion bajo`	`_`
`y comercial`	`&`
`barra diagonal`	`/`
`símbolo de grado`	`°`

Mathematics

Phrase(s)	Output
`signo de porcentaje`	`%`
`hashtag`	`#`
`signo más`	`+`
`signo menos`	`-`
`signo de multiplicación`	`×`
`signo de división`	`÷`
`signo igual`	`=`
`signo más o menos`	`±`
`signo menor que` `signo mayor que`	`< >`

Currency

Phrase(s)	Output
`símbolo del dólar`	`$`
`símbolo de la libra esterlina`	`£`
`símbolo del euro`	`€`
`símbolo del yen`	`¥`

Emoji/faces

Phrase(s)	Output
`cara sonriente`	`:-)`
`emoji de corazón`	`<3`
`cara enfadada`	`:-(`
`cara con guiño`	`;-)`

Punctuation

Phrase(s)	Output
`point`	`.`
`virgule`	`,`
`point d'interrogation`	`?`
`point d'exclamation`	`!`
`saut de ligne`	`saut de ligne`
`nouveau paragraphe`	`nouveau paragraphe`
`deux points`	`:`
`point-virgule`	`;`
`guillemet gauche, guillemet ouvrant` `guillemet droit, guillemet fermant`	`« »`
`parenthèse gauche, parenthèse ouvrante` `parenthèse fermante`	`( )`
`tiret demi-cadratin`	`-`
`guillemet simple ouvrant`	`'`
`crochet droit ouvrant` `crochet droit fermant`	`[ ]`
`apostrophe`	`'`
`guillemet simple fermant`	`'`
`points de suspension`	`...`

Symbols

Phrase(s)	Output
`arobase`	`@`
`astérisque`	`*`
`trait de soulignement`	`_`
`barre oblique`	`/`
`symbole degré`	`°`

Mathematics

Phrase(s)	Output
`signe dièse`	`#`
`signe plus`	`+`
`tiret`	`-`
`signe multiplication`	`×`
`signe division`	`÷`
`signe égal`	`=`
`signe pourcentage`	`%`
`signe inférieur à` `signe supérieur à`	`< >`

Currency

Phrase(s)	Output
`signe dollar`	`$`
`signe livre sterling`	`£`
`signe euro`	`€`
`signe yen`	`¥`

Emoji/faces

Phrase(s)	Output
`émoticône`	`:-)`
`emoji cœur`	`<3`

Punctuation

Phrase(s)	Output
`punkt` `satzende`	`.`
`komma`	`,`
`fragezeichen`	`?`
`ausrufezeichen` `rufzeichen`	`!`
`neue zeile` `zeilenumbruch`	`neue zeile`
`doppelpunkt` `kolon`	`:`
`strichpunkt` `semikolon`	`;`
`öffnendes anführungszeichen, beginn zitat` `schließendes anführungszeichen, ende zitat`	`« »`

Punctuation

Phrase(s)	Output
`punto`	`.`
`virgola`	`,`
`punto interrogativo` `punto di domanda`	`?`
`punto esclamativo`	`!`
`a capo` `nuova riga`	`nuova riga`
`due punti`	`:`
`punto e virgola`	`;`
`virgolette aperte` `virgolette chiuse`	`« »`
`parentesi aperta` `parentesi chiusa`	`( )`
`segno di percentuale`	`segno di percentuale`
`parentesi quadra aperta` `parentesi quadra chiusa`	`[ ]`
`aperta virgoletta singola` `chiudi virgoletta singola`	`' '`
`puntini di sospensione`	`...`
`trattino`	`-`

Symbols

Phrase(s)	Output
`a commerciale`	`@`
`asterisco`	`*`
`underscore`	`_`
`e commerciale`	`&`
`simbolo di grado`	`°`

Mathematics

Phrase(s)	Output
`cancelletto` `hashtag`	`#`
`segno di divisione`	`÷`
`segno di moltiplicazione`	`×`
`segno di uguale`	`=`
`segno di minore` `segno di maggiore`	`< >`

Currency

Phrase(s)	Output
`simbolo di dollaro`	`$`
`simbolo di sterlina`	`£`
`simbolo di euro`	`€`
`simbolo di yen`	`¥`

Punctuation

Phrase(s)	Output
`ponto final`	`.`
`vírgula`	`,`
`ponto de interrogação`	`?`
`ponto de exclamação`	`!`
`nova linha` `mudar de linha`	`nova linha`
`dois pontos`	`:`
`ponto e vírgula`	`;`
`abrir aspas` `fechar aspas`	`" "`
`hífen`	`-`
`parêntese esquerdo, parêntese de abertura` `parêntese direito`	`( )`
`aspas simples inicial, aspas simples de abertura` `aspas simples de fechamento, aspas simples de final`	`' '`
`colchete esquerdo, colchete abertura` `colchete direito, colchete de fechamento`	`[ ]`
`apóstrofo`	`'`
`reticências`	`...`

Symbols

Phrase(s)	Output
`arroba`	`@`
`asterisco`	`*`
`sublinhado`	`_`
`aspa invertida`	`
`e comercial`	`&`
`sinal e`	`&`
`sinal de grau`	`°`

Mathematics

Phrase(s)	Output
`tecla jogo da velha`	`#`
`sinal de adição`	`+`
`sinal de subtração`	`-`
`sinal de divisão`	`÷`
`sinal de multiplicação`	`×`
`sinal de igual`	`=`
`sinal de porcentagem`	`%`
`sinal de mais ou menos`	`±`
`sinal de menor que` `sinal de maior que`	`< >`

Currency

Phrase(s)	Output
`cifrão`	`$`
`símbolo da libra esterlina`	`£`
`símbolo do Euro`	`€`
`símbolo do Iene`	`¥`

Emoji/faces

Phrase(s)	Output
`smiley`	`:-)`
`emoji de coração`	`<3`

Punctuation

Phrase(s)	Output
`読点`	`、`
`句点`	`。`
`くてん`	`。`
`クエスチョンマーク , 疑問符`	`？`
`改行` `かいぎょう`	`かいぎょう`
`びっくりマーク , 感嘆符`	`!`
`ハイフン`	`-`
`二重かぎかっこ開く , 左二重かぎかっこ` `右二重かぎかっこ , 二重かぎかっこ閉じる`	`『』`
`左かっこ , かっこ開く` `右かっこ , かっこ閉じる`	`（）`
`セミコロン`	`；`
`新しい段落`	`新しい段落`
`左かぎかっこ , かぎかっこ開く` `右かぎかっこ , かぎかっこ閉じる`	`「」`
`左大かっこ , 角かっこ開く` `右大かっこ , 大かっこ閉じる`	`[ ]`
`三点リーダー`	`...`

Symbols

Phrase(s)	Output
`アット記号` `アットマーク`	`@`
`アスタリスク`	`*`
`度記号`	`°`
`アンパサンド` `アンド記号`	`&`

Mathematics

Phrase(s)	Output
`番号記号`	`#`
`プラス記号`	`+`
`マイナス記号`	`-`
`等号`	`=`
`パーセント記号`	`%`
`プラスマイナス`	`±`
`小なり記号` `大なり記号`	`< >`

Currency

Phrase(s)	Output
`ドル記号`	`$`
`ポンド記号`	`£`
`ユーロ記号`	`€`
`円記号`	`¥`

Punctuation

Phrase(s)	Output
`punktum`	`.`
`komma`	`,`
`spørsmålstegn`	`?`
`utropstegn`	`!`
`ny linje`	`ny linje`
`kolon`	`:`
`bindestrek`	`-`
`venstre anførselstegn, begynnende anførselstegn` `høyre anførselstegn, avsluttende anførselstegn`	`" "`
`venstreparentes` `høyreparentes`	`( )`
`semikolon`	`;`
`tankestrek`	`–`
`kort tankestrek`	`–`
`nytt avsnitt`	`nytt avsnitt`
`apostrof-ess`	`'s`
`begynnende enkelt anførselstegn, venstre enkelt anførselstegn` `høyre enkelt anførselstegn, avsluttende enkelt anførselstegn`	`' '`
`venstre hakeparentes` `høyre hakeparentes`	`[ ]`
`apostrof`	`'`

Symbols

Phrase(s)	Output
`krøllalfategn` `alfakrøll omtale`	`@`
`og-tegn`	`&`
`skråstrek`	`/`
`gradetegn`	`°`

Mathematics

Phrase(s)	Output
`prosenttegn`	`%`
`nummertegn` `emneknagg`	`#`
`minustegn`	`-`
`plusstegn`	`+`
`multiplikasjonstegn`	`×`
`divisjonstegn`	`÷`
`pluss- eller minustegn`	`±`
`likhetstegn`	`=`
`mindre enn-tegn` `større enn-tegn`	`< >`

Currency

Phrase(s)	Output
`dollartegn`	`$`
`britisk pund-tegn`	`£`
`eurotegn`	`€`
`yen-tegn`	`¥`

Emoji/faces

Phrase(s)	Output
`rynkefjes`	`:-(`
`blinkefjes`	`;-)`
`smilefjes`	`:-)`
`hjerte-emoji`	`<3`

Punctuation

Phrase(s)	Output
`punkt`	`.`
`kommatecken`	`,`
`frågetecken`	`?`
`utropstecken`	`!`
`påbörja ny rad` `ny rad`	`ny rad`
`bindestreck`	`-`
`vänsterparentes, inledande parentes` `högerparentes, avslutande parentes`	`( )`
`semikolon`	`;`
`tankstreck`	`–`
`kort tankstreck`	`–`
`inledande citattecken` `avslutande citattecken`	`" "`
`enkelt citattecken, inledande enkelt citattecken` `avslutande enkelt citattecken`	`' '`
`vänster hakparentes, inledande hakparentes` `höger hakparentes, avslutande hakparentes`	`[ ]`
`apostrof`	`'`

Symbols

Phrase(s)	Output
`at-omnämnande`	`@`
`asterisk`	`*`
`framåtlutat snedstreck, snedstreck, slash`	`/`
`understreck`	`_`
`grav accent`	`
`et-tecken, och-tecken`	`&`
`gradtecken`	`°`

Mathematics

Phrase(s)	Output
`procenttecken`	`%`
`nummertecken`	`#`
`plustecken`	`+`
`minustecken`	`-`
`multiplikationstecken`	`×`
`plus-minustecken`	`±`
`divisionstecken`	`÷`
`mindre än-tecken, större än-tecken`	`< >`

Currency

Phrase(s)	Output
`dollartecken`	`$`
`pundtecken`	`£`
`eurotecken`	`€`
`yentecken`	`¥`

Emoji/faces

Phrase(s)	Output
`blinkande smiley`	`;-)`

Punctuation

Phrase(s)	Output
`punktum`	`.`
`komma`	`,`
`spørgsmålstegn`	`?`
`udråbstegn`	`!`
`linjeskift`	`linjeskift`
`kolon`	`:`
`semikolon`	`;`
`venstre parentes, åben parentes` `højre parentes, lukket parentes`	`( )`
`startende anførselstegn, begyndende anførselstegn` `afsluttende anførselstegn, lukkende anførselstegn`	`" "`
`nyt afsnit`	`nyt afsnit`
`apostrof s`	`'s`
`startende enkelt anførselstegn, åbnende enkelt anførselstegn` `afsluttende enkelt anførselstegn, lukkende enkelt anførselstegn`	`' '`
`venstre kantet parentes, åben kantet parentes` `højre kantet parentes, lukket kantet parentes`	`[ ]`
`apostrof`	`'`
`ellipse`	`...`

Symbols

Phrase(s)	Output
`snabel-a`	`@`
`stjerne`	`*`
`skråstreg`	`/`
`og-tegn`	`&`
`grad-tegn`	`°`

Mathematics

Phrase(s)	Output
`plustegn`	`+`
`plus- eller minustegn`	`±`
`divisionstegn`	`÷`
`lighedstegn`	`=`
`pund-tegn, nummertegn, hash-tegn`	`#`
`procenttegn`	`%`
`mindre end, større end`	`< >`

Currency

Phrase(s)	Output
`dollartegn`	`$`
`pund sterling-tegn`	`£`
`euro-tegn`	`€`
`yen-tegn`	`¥`

Emoji/faces

Phrase(s)	Output
`smilende ansigt`	`:-)`
`hjerte`	`<3`
`trist smiley`	`:-(`
`blinkende smiley`	`;-)`

Punctuation

Phrase(s)	Output
`punt`	`.`
`komma`	`,`
`vraagteken`	`?`
`uitroepteken`	`!`
`nieuwe regel` `regeleinde`	`nieuwe regel`
`puntkomma`	`;`
`dubbele punt`	`:`
`afbreekstreepje`	`-`
`en-streepje`	`–`
`linkerhaakje` `haakje sluiten`	`( )`
`aanhalingsteken openen, beginaanhalingsteken` `aanhalingsteken sluiten, eindaanhalingsteken`	`" "`
`nieuwe alinea`	`nieuwe alinea`
`apostrof s`	`'s`
`enkel beginaanhalingsteken, enkel aanhalingsteken openen` `enkel aanhalingsteken sluiten, enkel eindaanhalingsteken`	`' '`
`vierkante linkerhaak, vierkante haak openen` `vierkante rechterhaak, vierkante haak sluiten`	`[ ]`
`apostrof`	`'`
`beletselteken`	`...`

Symbols

Phrase(s)	Output
`ampersand, en-teken`	`&`
`slash`	`/`
`onderstrepingsteken, laag streepje`	`_`
`gradenteken`	`°`

Mathematics

Phrase(s)	Output
`plusteken`	`+`
`minteken`	`-`
`vermenigvuldigingsteken`	`×`
`plusminusteken`	`±`
`deelteken`	`÷`
`gelijkteken`	`=`
`kleiner dan-teken` `groter dan-teken`	`< >`
`procentteken`	`%`
`nummerteken, hashtag`	`#`

Currency

Phrase(s)	Output
`euroteken`	`€`
`yenteken`	`¥`
`dollarteken`	`$`
`britse pond-teken`	`£`

Emoji/faces

Phrase(s)	Output
`hart-emoji`	`<3`

Punctuation

Phrase(s)	Output
`piste`	`.`
`pilkku`	`,`
`kysymysmerkki`	`?`
`huutomerkki`	`!`
`uusi rivi` `rivinvaihto`	`uusi rivi`
`kaksoispiste`	`:`
`yhdysmerkki`	`-`
`vasen sulkumerkki` `oikea kaarisulje`	`( )`
`puolipiste`	`;`
`viiva`	`–`
`uusi kappale`	`uusi kappale`
`vasen puolilainausmerkki` `oikea puolilainausmerkki`	`' '`
`vasen hakasulje` `oikea hakasulje`	`[ ]`
`heittomerkki`	`'`
`ellipsi`	`...`

Symbols

Phrase(s)	Output
`ät-merkki, ät-maininta`	`@`
`tähtimerkki`	`*`
`gravis`	`
`et-merkki, ja-merkki`	`&`
`vinoviiva`	`/`
`alaviiva`	`_`
`astemerkki`	`°`

Mathematics

Phrase(s)	Output
`ristikkomerkki`	`#`
`prosenttimerkki`	`%`
`plusmerkki`	`+`
`miinusmerkki`	`-`
`yhtäläisyysmerkki`	`=`
`kertomerkki`	`×`
`plus- tai miinusmerkki`	`±`
`pienempi kuin -merkki` `suurempi kuin -merkki`	`< >`
`jakomerkki`	`÷`

Currency

Phrase(s)	Output
`dollarin merkki`	`$`
`punnan merkki`	`£`
`euron merkki`	`€`
`jenin merkki`	`¥`

Emoji/faces

Phrase(s)	Output
`surullinen hymiö`	`:-(`
`silmää iskevä hymiö`	`;-)`
`hymiö`	`:-)`
`sydänhymiö`	`<3`

Spoken languages supported

By default, Dictation is set to your document language in Office.

We are actively working to improve these languages and add more locales and languages.

Supported Languages

Chinese (China)

English (Canada)

English (United Kingdom)

English (United States)

French (France)

German (Germany)

Italian (Italy

Spanish (Spain)

Spanish (Mexico)

Preview languages *

Danish

Dutch (Netherlands)

English (Australia)

English (India)

Finnish

French (Canada)

Japanese

Norwegian (Bokmål)

Portuguese (Brazil)

Swedish (Sweden)

* Preview Languages may have lower accuracy or limited punctuation support.

Privacy

This service does not store your audio data or transcribed text.

Your speech utterances will be sent to Microsoft and used only to provide you with text results.

For more information about experiences that analyze your content, see Connected Experiences in Office.

Troubleshooting

Can't find the dictate button

If you can't see the button to start dictation:

make sure you're signed in with an active Microsoft 365 subscription.
Dictate is not available in Office 2016 or 2019 without Microsoft 365 .
make sure you have Windows 10 or above.

Dictate button is grayed out

If you see the dictate button is grayed out:

make sure the document is not in a Read-Only state.

Microphone doesn't have access

If you see "We don't have access to your microphone":

make sure no other application or web page is using the microphone and try again.

Microphone isn't working

If you see "There is a problem with your microphone" or "We can't detect your microphone":

make sure the microphone is plugged in.
test the microphone to make sure it's working.
check the microphone settings in Control Panel.
also see How to set up and test microphones in Windows 10.
on a Surface running Windows 10: Adjust microphone settings.

Dictation can't hear you

If you see "Dictation can't hear you" or if nothing appears on the screen as you dictate:

make sure your microphone is not muted.
adjust the input level of your microphone.
move to a quieter location.
if using a built-in mic, consider trying again with a headset or external mic.

Accuracy issues or missed words

If you see a lot of incorrect words being output or missed words:

make sure you're on a fast and reliable internet connection.
avoid or eliminate background noise that may interfere with your voice.
try speaking more deliberately.
check to see if the microphone you are using needs to be upgraded.

1 comment:

AnonymousApril 18, 2022 at 8:39 AM
Microsoft Office Tutorials: Dictate Your Email In Outlook >>>>> Download Now

>>>>> Download Full

Microsoft Office Tutorials: Dictate Your Email In Outlook >>>>> Download LINK

>>>>> Download Now

Microsoft Office Tutorials: Dictate Your Email In Outlook >>>>> Download Full

>>>>> Download LINK MT

Thursday, April 15, 2021

Dictate your email in outlook

How to use Dictation

Punctuation

Spoken languages supported

Privacy

Troubleshooting

1 comment: