Keyboard Shortcuts for SharePoint Workspace

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Common keyboard shortcuts

The following keyboard shortcuts apply to items in most tools.

To do this	Press
Copy the selected item as a link.	CTRL+L
Copy the selected item to the Clipboard	CTRL+C
Cut the selected item	CTRL+X
Paste from the Clipboard	CTRL+V
Undo the most recent action	CTRL+Z
Redo the most recent action	CTRL+Y
Go to the next item	F8
Go to the previous item	SHIFT+F8
Go to the next unread item.	F4
Go to the previous unread item.	SHIFT+F4
Mark the selected item read (remove unread marker).	CTRL+F4
Mark all items read (remove all unread markers).	CTRL+SHIFT+F4

2010 Documents tool, 2007 Files tool, 2007 SharePoint Files tool

To do this	Press
Add an existing document to the workspace.	CTRL+M
Delete a document.	CTRL+D

2010 Discussion tool

Keyboard shortcuts for 2010 Discussion tools are exactly the same as those described in the next section for 2010 Lists tool.

2010 Lists tools

To do this	Press
Delete the selected item.	CTRL+D
Import data from other sources.	CTRL+I
Export data to a List Data Archive file.	CTRL+E
In a list view, find the next or previous item that contains the specified text. In an open list item, find the specified text.	CTRL+F
In an open list item, find the specified text, and replace it with specified text.	CTRL+H
Enter the Designer to modify forms and views for this list.	CTRL+SHIFT+S

2010 Calendar tool

Keyboard shortcuts in a Calendar view

To do this	Press
Create a new meeting	ENTER (with no meeting selected) or CTRL+N
Open a selected meeting	ENTER
Save changes in a meeting without closing it	CTRL+S
Display the Month view	CTRL+1
Display the Week view	CTRL+2
Display the Day view	CTRL+3
Display the Work Week view	CTRL+4
Display the Work Month view	CTRL+5
Display all meetings in a list	CTRL+6
Display all active meetings in a list	CTRL+7
Go to a specific date	CTRL+D
Go to today	CTRL+T

Keyboard shortcuts in an open Calendar meeting

To do this	Press
Display the meeting profile	CTRL+1
Display the meeting agenda	CTRL+2
Display the meeting notes	CTRL+3
Display the meeting summary	CTRL+4
Delete this meeting	CTRL+D

Notepad tool

To do this	Press
Create a new note	CTRL+N
Save an edited note	CTRL+S
Save and close an edited note	CTRL+W
Cancel edits in a note	ESCAPE
Delete a note	CTRL+DELETE
Edit the selected note	CTRL+E
Move to next note	F8
Move to previous note	SHIFT+F8

Pictures tool

To do this	Press
Add one or more pictures to the list	CTRL+O
Save a picture file to your computer	CTRL+E

Sketchpad tool

To do this	Press
Save text typed in the Type tool to the sketch	CTRL+S
Selection tool	S
Pencil tool	P
Line tool	L
Rectangle tool	R
Rounded Rectangle tool	O
Ellipse tool	E
Polygon tool	G
Text tool	T

2007 Calendar tool

To do this	Press
Create a new appointment	CTRL+N
View details for a selected appointment	ENTER
Go to a specific date	CTRL+D
Go to the next/previous day, week, or month, depending on the Calender view	PGDN/PGUP
Go to the next/previous appointment	F8/SHIFT+F8
Go to the next/previous unread appointment	F4/SHIFT+F4
Go to the current date according to your computer's system clock	CTRL+T

Messages

To do this	Press
Create a new message	CTRL+G
Send a message to all members of a workspace	CTRL+SHIFT+G

Message History

To do this	Press
Create a new message	CTRL+N
Open a selected message	CTRL+O
Reply to a selected message	CTRL+R
Forward a selected message	CTRL+W
Delete a selected message	CTRL+D
Find messages	CTRL+F
Print a selected message	CTRL+P
Check/uncheck "Include history in replies"	CTRL+H