Delete a color category

You can delete a color category from the category list if you don't want it anymore or remove a color category from items that you previously categorized.

Removing a color category from an item removes it from that item only. In some views, you can select multiple items at the same time and remove a color category from all of the selected items.

Outlook 2016, 2013, 2010 2007

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Delete a color category from the category list

After you delete a color category from your category list, it is no longer available to assign to items unless you recreate it. Deleting a color category does not automatically delete it from previously marked items, but you can delete it manually if necessary.

1. In Mail, on the Home tab, in the Tags group, click Categorize.

2. Click All Categories.

   

3. Select the color category, and then click Delete.

Remove a color category from a message, contact, calendar item, or task

You can remove a color category from an item in a table view, such as the Inbox, or from within the open item.

Remove all color categories from an item in a table view

• Right-click the item that you want, point to Categorize, and then click Clear All Categories.

Remove specific color categories from an item in a table view

1. Right-click the item, point to Categorize, and then click All Categories.

2. Clear the check boxes for the color categories that you want to remove.

Remove a color category from an open item

• In the header of the message, right-click the color category, and then click Clear color category name.

  Tip:  To remove all of the color categories that are assigned to the item, right-click any one of the color categories, and click Clear All Categories.

Note:  When you want to remove a color category from a recurring calendar item, open the series, rather than a single occurrence of the item. Color categories are assigned to all items in a series.

Remove a color category from a note

• Right-click the note, point to Categorize, and then click Clear All Categories.

Remove specific color categories from a note in Icons view or a table view

1. Right-click the note, point to Categorize, and then click All Categories.

2. Clear the check boxes for the color categories that you want to remove.

Remove all color categories from an open note

1. In an open note, click .

2. Point to Categorize, and then click Clear All Categories.

Remove specific color categories from an open note

1. In an open note, click Note .

2. Point to Categorize, click All Categories, and then clear the check boxes for the color categories that you want to remove.

Delete a color category from the category list

After you delete a color category from your category list, it is no longer available to assign to items unless you recreate it. Deleting a color category does not automatically delete it from previously marked items, but you can delete it manually if necessary.

1. On the toolbar, click Categorize .

2. Click All Categories.

3. Select the color category, and then click Delete.

Remove a color category from a message, contact, calendar item, or task

You can remove a color category from an item in a table view, such as the Inbox, or from within the open item.

Remove all color categories from an item in a table view

• Right-click the item that you want, click Categorize on the shortcut menu, and then click Clear All Categories.

Remove specific color categories from an item in a table view

1. Right-click the item, click Categorize on the shortcut menu, and then click All Categories.

2. Clear the check boxes for the color categories that you want to remove.

Remove a color category from an open item

• In the header of the message, right-click the color category, and then click Clear color category name.

  Tip: To remove all of the color categories that are assigned to the item, right-click any one of the color categories, and click Clear All Categories.

  Notes: 

  • When you remove a color category from a recurring calendar item, you must open the series, rather than a single occurrence of the item. Color categories are assigned to all items in a series.

  • The To-Do Bar always appears in a table view. You can remove a color category from a task or other item in the To-Do Bar the same way you do in other table views.

Remove a color category from a note

• Right-click the note, click Categorize on the shortcut menu, and then click Clear All Categories.

Remove specific color categories from a note in Icons view or a table view

• Right-click the note, click Categorize on the shortcut menu, and then click All Categories.

• Clear the check boxes for the color categories that you want to remove.

Remove all color categories from an open note

1. In an open note, click Note .

2. Click Categorize, and then click Clear All Categories.

Remove specific color categories from an open note

1. In an open note, click Note .

2. Click Categorize, click All Categories, and then clear the check boxes for the color categories that you want to remove.