Keyboard shortcuts in OneNote 2016 for Windows
If you'd like to save time and use an external keyboard to navigate and work in OneNote, you can use keyboard shortcuts. The keyboard shortcuts listed below are for common tasks in OneNote 2016 and a U.S. keyboard layout. You might get different results if you're using a different keyboard.
Note: For keyboard shortcuts that require you to press two or more keys simultaneously, the keys are separated by a plus sign (+). For shortcuts that require you to press one key immediately followed by another key, the keys are separated by a comma ( , ).
Quick Links
Taking and formatting notes
Typing and editing notes
Formatting notes
| To do this | Press |
| Highlight selected text. | Ctrl+Shift+H or Ctrl+Alt+H |
| Insert a link. | Ctrl+K |
| Copy the formatting of selected text (Format Painter). | Ctrl+Shift+C |
| Paste the formatting to selected text (Format Painter). | Ctrl+Shift+V |
| Open a link. Note: The cursor must be placed anywhere within the formatted link text. | Enter |
| Apply or remove bold formatting from the selected text. | Ctrl+B |
| Apply or remove italic formatting from the selected text. | Ctrl+I |
| Apply or remove the underline from the selected text. | Ctrl+U |
| Apply or remove strikethrough from the selected text. | Ctrl+Hyphen |
| Apply or remove superscript formatting from the selected text. | Ctrl+Shift+= |
| Apply or remove subscript formatting from the selected text. | Ctrl+= |
| Apply or remove bulleted list formatting from the selected paragraph. | Ctrl+Period |
| Apply or remove numbered list formatting from the selected paragraph. | Ctrl+Slash |
| Apply a Heading 1 style to the current note. | Ctrl+Alt+1 |
| Apply a Heading 2 style to the current note. | Ctrl+Alt+2 |
| Apply a Heading 3 style to the current note. | Ctrl+Alt+3 |
| Apply a Heading 4 style to the current note. | Ctrl+Alt+4 |
| Apply a Heading 5 style to the current note. | Ctrl+Alt+5 |
| Apply a Heading 6 style to the current note. | Ctrl+Alt+6 |
| Apply the Normal style to the current note. | Ctrl+Shift+N |
| Indent a paragraph from the left. | Alt+Shift+Right Arrow |
| Remove a paragraph indent from the left. | Alt+Shift+Left Arrow |
| Right-align the selected paragraph. | Ctrl+R |
| Left-align the selected paragraph. | Ctrl+L |
| Increase the font size of selected text. | Ctrl+Shift+> |
| Decrease the font size of selected text. | Ctrl+Shift+< |
| Clear all formatting applied to the selected text. | Ctrl+Shift+N |
| Show or hide rule lines on the current page. | Ctrl+Shift+R |
Adding items to a page
| To do this | Press |
| Insert a document or file on the current page. | Alt+N, F |
| Insert a document or file as a printout on the current page. | Alt+N, O |
| Show or hide document printouts on the current page (when running OneNote in High Contrast mode). | Alt+Shift+P |
| Insert a picture from a file. | Alt+N, P |
| Insert a picture from a scanner or a camera. | Alt+N, S |
| Insert a screen clipping. Note: The OneNote icon must be active in the notification area, at the far right of the Windows taskbar. | Windows logo key+Shift+S |
| Insert the current date. | Alt+Shift+D |
| Insert the current date and time. | Alt+Shift+F |
| Insert the current time. | Alt+Shift+T |
| Insert a line break. | Shift+Enter |
| Start a math equation or convert selected text to a math equation. | Alt+= |
| Insert a Euro (€) symbol. | Ctrl+Alt+E |
| Create a table by adding a second column to already typed text. | Tab |
| Create another column in a table with a single row. | Tab |
| Create another row when at the end cell of a table. Note: Press Enter a second time to finish the table. | Enter |
| Create a row below the current row in a table. | Ctrl+Enter |
| Create another paragraph in the same cell in a table. | Alt+Enter |
| Create a column to the right of the current column in a table. | Ctrl+Alt+R |
| Create a row above the current one in a table (when the cursor is at the beginning of any row). | Enter |
| Delete the current empty row in a table (when the cursor is at the beginning of the row). | DEL (press twice) |
Selecting notes and objects
| To do this | Press |
| Select all items on the current page. Press Ctrl+A more than once to increase the scope of the selection. | Ctrl+A |
| Select to the end of the line. | Shift+End |
| Select the whole line (when the cursor is at the beginning of the line). | Shift+Down Arrow |
| Jump to the title of the page and select it. | Ctrl+Shift+T |
| Cancel the selected outline or page. | Esc |
| Move the current paragraph or several selected paragraphs up. | Alt+Shift+Up Arrow |
| Move the current paragraph or several selected paragraphs down. | Alt+Shift+Down Arrow |
| Move the current paragraph or several selected paragraphs left (decreasing the indent). | Alt+Shift+Left Arrow |
| Move the current paragraph or several selected paragraphs right (increasing the indent). | Alt+Shift+Right Arrow |
| Select the current paragraph and its subordinate paragraphs. | Ctrl+Shift+Hyphen |
| Delete the selected note or object. | Delete |
| Move to the beginning of the line. | Home |
| Move to the end of the line. | End |
| Move one character to the left. | Left Arrow |
| Move one character to the right. | Right Arrow |
| Go back to the last page visited. | Alt+Left Arrow |
| Go forward to the next page visited. | Alt+Right Arrow |
| Start playback of a selected audio or video recording. | Ctrl+Alt+P or Ctrl+Alt+S |
| Rewind the current audio or video recording by a few seconds. | Ctrl+Alt+Y |
| Fast-forward the current audio or video recording by a few seconds. | Ctrl+Alt+U |
Tagging notes
| To do this | Press |
| Apply, mark, or clear the To Do tag. | Ctrl+1 |
| Apply or clear the Important tag. | Ctrl+2 |
| Apply or clear the Question tag. | Ctrl+3 |
| Apply or clear the Remember for later tag. | Ctrl+4 |
| Apply or clear the Definition tag. | Ctrl+5 |
| Apply or clear a custom tag. | Ctrl+6 |
| Apply or clear a custom tag. | Ctrl+7 |
| Apply or clear a custom tag. | Ctrl+8 |
| Apply or clear a custom tag. | Ctrl+9 |
| Remove all note tags from the selected notes. | Ctrl+0 |
Using outlines
| To do this | Press |
| Show through Level 1. | Alt+Shift+1 |
| Expand to Level 2. | Alt+Shift+2 |
| Expand to Level 3. | Alt+Shift+3 |
| Expand to Level 4. | Alt+Shift+4 |
| Expand to Level 5. | Alt+Shift+5 |
| Expand to Level 6. | Alt+Shift+6 |
| Expand to Level 7. | Alt+Shift+7 |
| Expand to Level 8. | Alt+Shift+8 |
| Expand to Level 9. | Alt+Shift+9 |
| Expand all levels. | Alt+Shift+0 |
| Increase indent by one level. | Tab |
| Decrease indent by one level. | Shift+Tab |
| Expand a collapsed outline. | Alt+Shift+Plus Sign |
| Collapse an expanded outline. | Alt+Shift+Minus Sign |
Specifying language settings
Note: To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office Language Preferences tool.
| To do this | Press |
| Set writing direction left to right. | Ctrl+Left Shift |
| Set writing direction right to left. | Ctrl+Right Shift |
| Increase indent by one level in right-to-left text. | Tab |
| Decrease indent by one level in right-to-left text. | Shift+Tab |
Organizing and managing your notebook
Working with pages and side notes
| To do this | Press |
| Enable or disable full page view. | F11 |
| Open a new OneNote window. | Ctrl+M |
| Open a small OneNote window to create a side note. | Ctrl+Shift+M |
| Expand or collapse the tabs of a page group. | Ctrl+Shift+* |
| Print the current page. | Ctrl+P |
| Add a new page at the end of the selected section. | Ctrl+N |
| Increase the width of the page tabs bar. | Ctrl+Shift+[ |
| Decrease the width of the page tabs bar. | Ctrl+Shift+] |
| Create a new page below the current page tab at the same level. | Ctrl+Alt+N |
| Decrease indent level of the current page tab label. | Ctrl+Alt+[ |
| Increase indent level of the current page tab label. | Ctrl+Alt+] |
| Create a new subpage below the current page. | Ctrl+Shift+Alt+N |
| Select all items. Press Ctrl+A several times to increase the scope of the selection. | Ctrl+A |
| Select the current page. | Ctrl+Shift+A |
| Move the selected page tab up. | Alt+Shift+Up Arrow |
| Move the selected page tab down. | Alt+Shift+Down Arrow |
| Move the insertion point to the page title. | Ctrl+Shift+T |
| Go to the first page in the currently visible set of page tabs. | Alt+PAGE Up |
| Go to the last page in the currently visible set of page tabs. | Alt+PAGE Down |
| Scroll up in the current page. | PAGE Up |
| Scroll down in the current page. | PAGE Down |
| Scroll to the top of the current page. | Ctrl+Home |
| Scroll to the bottom of the current page. | Ctrl+End |
| Go to the next paragraph. | Ctrl+Down Arrow |
| Go to the previous paragraph. | Ctrl+Up Arrow |
| Go to the next note container. | Alt+Down Arrow |
| Go to the beginning of the line. | Home |
| Go to the end of the line. | End |
| Move one character to the left. | Left Arrow |
| Move one character to the right. | Right Arrow |
| Go back to the last page visited. | Alt+Left Arrow |
| Go forward to the next page visited. | Alt+Right Arrow |
| Zoom in. | Alt+Ctrl+Plus Sign (on the numeric keypad) or Alt+Ctrl+Shift+Plus Sign |
| Zoom out. | Alt+Ctrl+Minus Sign (on the numeric keypad) or Alt+Ctrl+Shift+Hyphen |
| Save changes. Note: While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary. | Ctrl+S |
Working with notebooks and sections
| To do this | Press |
| Open OneNote. | Windows+Shift+N |
| Open a notebook. | Ctrl+O |
| Send to OneNote Tool | Windows+N |
| Create a new section. | Ctrl+T |
| Open a section. | Ctrl+Alt+Shift+O |
| Go to the next section. | Ctrl+Tab |
| Go to the previous section. | Ctrl+Shift+Tab |
| Go to the next page in the section. | Ctrl+PAGE Down |
| Go to the previous page in the section. | Ctrl+PAGE Up |
| Go to the first page in the section. | Alt+Home |
| Go to the last page in the section. | Alt+End |
| Go to the first page in the currently visible set of page tabs. | Alt+PAGE Up |
| Go to the last page of the currently visible set of page tabs. | Alt+PAGE Down |
| Move or copy the current page. | Ctrl+Alt+M |
| Put focus on the current page tab. | Ctrl+Alt+G |
| Select the current page tab. | Ctrl+SHFT+A |
| Put focus on the current section tab. | Ctrl+Shift+G |
| Move the current section. | Ctrl+Shift+G, and then Shift+F10, M |
| Switch to a different notebook on the Navigation bar. | Ctrl+G, then press Down Arrow or Up Arrow keys to select a different notebook, and then press Enter |
Searching notes
| To do this | Press |
| Move the insertion point to the Search box to search all notebooks. | Ctrl+E |
| While searching all notebooks, preview the next result. | Down Arrow |
| While searching all notebooks, go to the selected result and dismiss Search. | Enter |
| Change the search scope. | Ctrl+E, Tab, Space |
| Open the Search Results pane. | Alt+O after searching |
| Search only the current page. Note: You can switch between searching everywhere and searching only the current page at any point by pressing Ctrl+E or Ctrl+F. | Ctrl+F |
| While searching the current page, move to the next result. | Enter or F3 |
| While searching the current page, move to the previous result. | Shift+F3 |
| Dismiss Search and return to the page. | Esc |
Sharing notes
Sharing notes with other people
| To do this | Press |
| Send the selected pages in an e-mail message. | Ctrl+Shift+E |
Sharing notes with other programs
| To do this | Press |
| Send the selected pages in an e-mail message. | Ctrl+Shift+E |
| Create a Today Outlook task from the currently selected note. | Ctrl+Shift+1 |
| Create a Tomorrow Outlook task from the currently selected note. | Ctrl+Shift+2 |
| Create a This Week Outlook task from the currently selected note. | Ctrl+Shift+3 |
| Create a Next Week Outlook task from the currently selected note. | Ctrl+Shift+4 |
| Create a No Date Outlook task from the currently selected note. | Ctrl+Shift+5 |
| Open the selected Outlook task. | Ctrl+Shift+K |
| Mark the selected Outlook task as complete. | Ctrl+Shift+9 |
| Delete the selected Outlook task. | Ctrl+Shift+0 |
| Sync changes in the current shared notebook. | Shift+F9 |
| Sync changes in all shared notebooks. | F9 |
| Mark the current page as Unread. | Ctrl+Q |
Protecting notes
Password-protecting sections
| To do this | Press |
| Lock all password-protected sections. | Ctrl+Alt+L |
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