Keyboard shortcuts for navigating the calendar in Outlook 2016

You can navigate and use your calendar in Outlook 2016 by using keyboard shortcuts and a screen reader.

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Notes: 

• This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature. When you use PowerPoint Online, we recommend that you use Internet Explorer as your browser.

• PowerPoint Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in PowerPoint 2016.

In this article

• Global navigation

• Keyboard shortcuts to navigate the ribbon

• Keyboard shortcuts to open feature views in Outlook

• Calendar keyboard shortcuts

Global navigation

To move between the ribbon and the calendar, press F6.  

To move between the Navigation pane and the calendar, press Ctrl+Tab.

Keyboard shortcuts to navigate the ribbon

You can use the Tab key or Shift+Tab to move to the tab you want and then press Enter to move to the command keys on the ribbon. Or, to open the tab you want, use the keyboard shortcut.

To do this	Press
Open the Home tab	Alt+H
Open the File tab	Alt+F
Open the Send/Receive tab	Alt+S
Open the Folder tab	Alt+O
Open the View tab	Alt+V
Open the Search tab	Ctrl+E
Open Tell Me	Alt+Q

Keyboard shortcuts to open feature views in Outlook

This table provides a quick reference of keyboard shortcuts that open different feature views in Outlook.

To do this	Press
Open Calendar view from another view in Outlook. The calendar opens with the Home tab selected.	Ctrl+2
Open Mail	Ctrl+1
Open Contacts	Ctrl+3
Open Tasks	Ctrl+4
Open Notes	Ctrl+5
Switch to the Folder List in the Navigation pane	Ctrl+6
Add the Shortcuts menu to Navigation pane	Ctrl+7
Open Journal	Ctrl+8
Go back to previous view	Alt+B or Alt+Left Arrow
Go forward to next view	Alt+Right Arrow
Go forward to next view	Alt+Right Arrow

Calendar keyboard shortcuts

Here you can add other ways to satisfy the intent (for 80% of the people, but not the long tail or edge cases).

To do this	Press
Jump to the Search the calendar edit box	Ctrl+E
Open the Go to Date edit box	Alt+H+L or Ctrl+G
Create a new appointment	Ctrl+N or Ctrl+Shift+A
Create a new meeting request	Ctrl+Shift+Q or Alt+H, M+R
Create a new item	Alt+H+I
Forward an opened appointment or meeting	Ctrl+F
Set up recurrence for an appointment or task	Ctrl+G
Open an appointment when the reminder appears	Alt+O
Open the reminder window	Alt+V+M
Snooze when reminder appears	Alt+S
Dismiss when reminder appears	Alt+D
Assign a sound to a reminder	Alt+F, T, A, and then Alt+P. Tab to the Browse button, and press Enter. In the Reminder Sound File dialog box, type or select the name of the sound file you want.
Go to the next day	Ctrl+Right Arrow
Go to the next week	Alt+Down Arrow
Go to the next month	Alt+Page Down
Go to the previous day	Ctrl+Left Arrow
Go to the previous week	Alt+Up Arrow
Go to the previous month	Alt+Page Up
Go to the start of the week	Alt+Home
Go to the end of the week	Alt+End
Go to previous appointment	Alt+End Ctrl+Comma or Ctrl+Shift+Comma
Go to next appointment	Ctrl+Period or Ctrl+Shift+Period
Show today in the calendar	Alt+H, O+D
Show the next seven days	Alt+H+X
Show the daily view	Alt+H+R or Ctrl+Alt+1
Show the work week	Alt+H+K or Ctrl+Alt+2
Show the entire week	Alt+H+W or Ctrl+Alt+3 or Alt+Minus sign
Show the month	Alt+H+T or Ctrl+Alt+4 or Alt+Equal sign S
Show the selected schedule in a horizontal layout (useful when comparing calendars to schedule meetings)	Alt+H, S+V or Ctrl+Alt+5
Show 10 days in the calendar	Alt+0
Show one day in the calendar	Alt+1
Show two days in the calendar	Alt+2
Show three days in the calendar	Alt+3
Show four days in the calendar	Alt+4
Show five days in the calendar	Alt+5
Show six days in the calendar	Alt+6
Show seven days in the calendar	Alt+7
Show eight days in the calendar	Alt+8
Show nine days in the calendar	Alt+9
Add shared calendars from other people or create a new calendar	Alt+H, O+C
Create a new calendar group or add a department calendar	Alt+H, C+G
Email a selected calendar to another person	Alt+H+E
Share a calendar with others	Alt+H, S+C
Publish a calendar online	Alt+H, P+O
View and edit the sharing permissions for a folder	Alt+H, F+P
Search for people	Alt+H, F+C
Open the address book	Alt+H, A+B
Open the Outlook Options dialog box for calendars	Alt+H, C+O
If information for the currently selected item is abbreviated or not read in full, use this command to activate Microsoft Active Accessibility (MSAA) information. MSAA provides more details to JAWS so that the information can be read in full.	Alt+Ctrl+Shift+M

More information

Keyboard shortcuts for navigating Mail in Outlook 2016