Restricting access to views in a Lists tool in SharePoint Workspace 2010

Lists tool designers can restrict access to views in a Lists tool for all or for selective workspace members.

What do you want to do?

Disable the option to change views

Hiding a view

Enabling access to a view depending on member roles

Disable the option to change views

A Lists designer can restrict access to List views by disabling the ability to change Lists views. If this feature is disabled, then Lists tool users will have access only to the Lists tool's default view.

1. Enter the Designer.

2. Click Settings and Options.

3. Uncheck Allow changing list views to disable this feature in the ribbon.

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Hiding a view

A Lists designer can prevent a view from appearing in the List View drop-down menu in the ribbon. This is useful for views that exist mainly for auxiliary purposes such as storing a list of records to be used in lookups. These views typically provide no other practical purpose for workspace members.

1. Enter the Designer.

2. Expand the Views section and then click the view you want to modify.

3. Click Properties.

4. Uncheck Show this view to others in the 'view' menu.

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Enabling access to a view depending on member roles

A Lists designer can make a view available to workspace members depending on their role.

1. Enter the Designer.

2. Expand the Views section and then click the view you want to modify.

3. Click Properties.

4. Check or uncheck the member roles that should have access to this Lists view.

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