Thursday, May 31, 2018

Call forwarding options

Call forwarding options

This article describes the Call forwarding options window, where you can tell Lync how to handle your incoming calls.

Turn off call forwarding

Select this check box if you want to have calls ring only your work phone or Lync.

Forward my calls to

If you want calls to be forwarded immediately and not to ring your work number at all, select this check box and then select one of the options from the drop-down menu:

  • Voice Mail: sends your calls directly to your voice mail, if it's been set up.

  • Mobile: sends your calls to your mobile phone, if the number is recorded on the Lync - Options > Phones window.

  • Home: sends your calls to your home phone, if the number is recorded on the Lync - Options > Phones window.

  • New Number or Contact: type a number where you can be reached at, or select a Lync contact you want to take your calls.

  • My Delegates: if you have set up your delegates, they receive your calls. You can also add delegates from this window if you haven't selected them, or click Edit my delegate members on the Call Forwarding window to manage the members.

Simultaneously Ring

If you want calls to ring your work number and another number, select this check box and then choose one of the options from the drop-down menu:

  • Mobile: your calls ring you at your work and also your mobile number if recorded on the Lync - Options > Phones window.

  • Home: your calls ring you at your work and also your home number if recorded on the Lync - Options > Phones window.

  • New Number: enter a number where you want your calls to ring, in addition to your work number.

  • My Delegates: your calls ring at your work and also your delegates, if you've set them up. You can also add delegates from this window if you haven't selected them, or click Edit my delegate members on the Call Forwarding window to manage the members.

  • My Team-Call Group: if you have set up your team-call group, your calls ring at their phones, as well as your work number. You can also add or remove members of your team-call group at bottom of this window, if you haven't set them up, or click Edit my team-call group members on the Call Forwarding window to change the members list.

Top of Page

Save workbooks in an arranged workspace

Save workbooks in an arranged workspace

You can save a snapshot of the current layout of all open and arranged workbook windows in a workspace file (.xlw). When you open a workspace file, Excel opens all workbooks and displays them in the layout that you saved.

Note: The Save Workspace command is not available in Excel 2013 and later. However, you can still open a workspace file (*.xlw) that was created in an earlier version of Excel. To view multiple windows in Excel 2013 or later, open the workbooks you want to show, or create new windows (View > New Window), and then arrange them the way you want (View > Arrange All).

  1. Open the workbooks that you want to save in a workspace.

  2. Arrange the workbook windows as you want them to appear when you open the workspace, changing the size of each workbook window as needed.

  3. On the View tab, in the Window group, click Save Workspace.

    The Window group on the View tab

  4. In the File name box, type a name for the workspace file.

    Note: The default name is resume.xlw, but you can rename it.

Tip: To open the workbooks that you saved in the workspace file each time that you start Excel, you can save that workspace file in the XLStart folder. Save only the workspace file, not the workbook files, in the XLStart folder. In Windows Vista, the path to the XLStart folder is C:\Users\user name\AppData\Local\Microsoft\Excel\XLStart folder. In Microsoft Windows XP, the path to the XLStart folder is C:\Documents and Settings\user name\Application Data\Microsoft\Excel\XLStart folder.

SEARCH, SEARCHB functions

SEARCH, SEARCHB functions

This article describes the formula syntax and usage of the SEARCH and SEARCHB functions in Microsoft Excel.

Description

The SEARCH and SEARCHB functions locate one text string within a second text string, and return the number of the starting position of the first text string from the first character of the second text string. For example, to find the position of the letter "n" in the word "printer", you can use the following function:

=SEARCH("n","printer")

This function returns 4 because "n" is the fourth character in the word "printer."

You can also search for words within other words. For example, the function

=SEARCH("base","database")

returns 5, because the word "base" begins at the fifth character of the word "database". You can use the SEARCH and SEARCHB functions to determine the location of a character or text string within another text string, and then use the MID and MIDB functions to return the text, or use the REPLACE and REPLACEB functions to change the text. These functions are demonstrated in Example 1 in this article.

Important: 

  • These functions may not be available in all languages.

  • SEARCHB counts 2 bytes per character only when a DBCS language is set as the default language. Otherwise SEARCHB behaves the same as SEARCH, counting 1 byte per character.

The languages that support DBCS include Japanese, Chinese (Simplified), Chinese (Traditional), and Korean.

Syntax

SEARCH(find_text,within_text,[start_num])

SEARCHB(find_text,within_text,[start_num])

The SEARCH and SEARCHB functions have the following arguments:

  • find_text    Required. The text that you want to find.

  • within_text    Required. The text in which you want to search for the value of the find_text argument.

  • start_num    Optional. The character number in the within_text argument at which you want to start searching.

Remark

  • The SEARCH and SEARCHB functions are not case sensitive. If you want to do a case sensitive search, you can use FIND and FINDB.

  • You can use the wildcard characters — the question mark (?) and asterisk (*) — in the find_text argument. A question mark matches any single character; an asterisk matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) before the character.

  • If the value of find_text is not found, the #VALUE! error value is returned.

  • If the start_num argument is omitted, it is assumed to be 1.

  • If start_num is not greater than 0 (zero) or is greater than the length of the within_text argument, the #VALUE! error value is returned.

  • Use start_num to skip a specified number of characters. Using the SEARCH function as an example, suppose you are working with the text string "AYF0093.YoungMensApparel". To find the position of the first "Y" in the descriptive part of the text string, set start_num equal to 8 so that the serial number portion of the text (in this case, "AYF0093") is not searched. The SEARCH function starts the search operation at the eighth character position, finds the character that is specified in the find_text argument at the next position, and returns the number 9. The SEARCH function always returns the number of characters from the start of the within_text argument, counting the characters you skip if the start_num argument is greater than 1.

Examples

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

Data

Statements

Profit Margin

margin

The "boss" is here.

Formula

Description

Result

=SEARCH("e",A2,6)

Position of the first "e" in the string in cell A2, starting at the sixth position.

7

=SEARCH(A4,A3)

Position of "margin" (string for which to search is cell A4) in "Profit Margin" (cell in which to search is A3).

8

=REPLACE(A3,SEARCH(A4,A3),6,"Amount")

Replaces "Margin" with "Amount" by first searching for the position of "Margin" in cell A3, and then replacing that character and the next five characters with the string "Amount."

Profit Amount

=MID(A3,SEARCH(" ",A3)+1,4)

Returns the first four characters that follow the first space character in "Profit Margin" (cell A3).

Marg

=SEARCH("""",A5)

Position of the first double quotation mark (") in cell A5.

5

=MID(A5,SEARCH("""",A5)+1,SEARCH("""",A5,SEARCH("""",A5)+1)-SEARCH("""",A5)-1)

Returns only the text enclosed in the double quotation marks in cell A5.

boss

Print background color or image

Print background color or image

If you've added a background color or image to your document and you want to print it like that, be sure that the following setting is on:

  1. Click File > Options > Display.

  2. Under Printing Options select the checkbox Print background colors and images.

    The Print background colors and images check box in the Word options dialog box

Create and save a PowerPoint template

Create and save a PowerPoint template

When you create a presentation and then save it as a PowerPoint template (.potx) file, you can share it with your colleagues and reuse it again. To create a template, you'll need to modify a slide master and a set of slide layouts.

There are thousands of free PowerPoint templates you can search for online when you open PowerPoint. You can find templates at Office.com that you can use or revise to meet your needs.

Click a heading below to open the section and see the instructions:

You'll need to use the desktop version of PowerPoint 2016 or PowerPoint 2013 (not PowerPoint Online) to follow these steps.

  1. Open a blank presentation, and then on the View tab, in the Master Views group, choose Slide Master.

    On the View tab, click Slide Master

    The slide master is the largest slide image at the top of the slide thumbnail list, to the left of your slides. Associated slide layouts are positioned beneath the slide master.

    Slide Master

  2. To make changes to the slide master or slide layouts, on the Slide Master tab, do any of the following:

    • To add a colorful theme with special fonts and effects, click Themes, and choose a theme from the gallery. Use the scrollbar on the right to see more themes.

      PowerPoint themes

    • To change the background, click Background Styles, and choose a background.

      PowerPoint background styles

    • To add a placeholder (to hold text, a picture, chart, video, sound, and other objects), in the thumbnail pane, select the slide layout that you want to hold the placeholder, and do the following:

      Click Insert Placeholder, and select the type of placeholder you want to add.

      Shows the Insert Placeholder button in the Slide Master View in PowerPoint

      On the slide master or slide layout, click and drag to draw the placeholder size.

      Tip:   To resize a placeholder, drag the corner of one of its borders.

    • To move a placeholder around on a slide master or slide layout, select the edge and then drag it into a new position.

      Moving a placeholder on a slide

    • To remove an unwanted placeholder in a slide master or slide layout, select it in the slide thumbnail pane, and then select the border of the placeholder on the slide and press Delete.

    • To set the page orientation for all of the slides in your presentation, click Slide Size > Custom Slide Size.

      Custom Slide Size menu option

      Under Orientation, choose Portrait or Landscape.

      Click Portrait

  1. On the File tab, click Save As (or Save a Copy, if you are using Office 365).

  2. Under Save, click Browse to open the Save As dialog box.

    Click the Browse button near the bottom of the pane to open the Save As dialog box
  3. In the Save As dialog box, in the Save as type list, choose PowerPoint Template.

    Save as a PowerPoint Template

    When you choose the "template" type, PowerPoint automatically switches the storage location to the appropriate folder, the Custom Office Templates folder.

  4. In the Save As dialog box, in the File name box, type a file name for your template, or do nothing to accept the suggested file name.

  5. Select Save.

  6. To use your template for a new presentation, click File > New. Then click Custom > Custom Office Templates, and then double-click the template you saved.

    Under File > New, click Custom and then Custom Office Templates.

See Also

Provide instructions for users of your template

Create your own theme in PowerPoint

Save a slide design (theme) as a template

Resize, reposition, or delete a placeholder

What is a slide master?

What is a slide layout?

Create and use your own template in Office for Mac

When you create a presentation, and then save it as a PowerPoint Template (.potx) file, you can share it with your colleagues and reuse it more than once.

On the File tab, click Save As, in the File name box, name your template, and then in the Save as type box, select PowerPoint Template (*.potx).

Save your presentation as a .potx file

Click a heading below to open the section and see the instructions:

To begin creating the template that you'll use in your presentation, do the following:

  1. Open a blank presentation, and then on the View tab, in the Master Views group, click Slide Master.

    Tip:   In Slide Master view, in the slide thumbnail pane, the slide master represents the larger slide image, and the associated layouts are smaller, positioned beneath it.

    Slide Master with layouts

    1. Slide master

    2. Associated layouts

  2. To customize the slide master and associated layouts, do one or more of the following:

    • To remove an unwanted, default placeholder from a layout, in the slide thumbnail pane, click the slide layout that contains the placeholder, click the border of the placeholder in the presentation window, and then press DELETE.

    • To add a text placeholder, in the slide thumbnail pane, click the slide layout that you want to contain the placeholder, and then do the following:

      1. On the Slide Master tab, in the Master Layout group, click Insert Placeholder, and then click Text.

      2. Click a location on the slide master, and then drag to draw the placeholder.

        Tip:   To resize a placeholder, drag the corner of one of its borders.

      3. Type descriptive text that prompts the users of your template to enter specific information. To add custom prompt text, see Add a text placeholder with custom prompt text.

    • To add other types of placeholders that contain content such as pictures, clip art, screen shots, SmartArt graphics, charts, movies, sounds, and tables, on the Slide Master tab, in the Master Layout group, click Insert Placeholder, and then click the type of placeholder that you want to add.

    • To add character by using color and a background, do one of the following:

      1. To apply a theme (to include color, formatting, effects, in a layout) to your presentation, on the Slide Master tab, in the Edit Theme group, click Themes, and then select a theme.

      2. To change the background, on the Slide Master tab, in the Background group, click Background Styles, and then select a background.

    • To set the page orientation for all of the slides in your presentation, on the Slide Master tab, in the Page Setup group, click Slide Orientation, and then click either Portrait or Landscape.

  1. To save your template, click the File tab, and then click Save As.

  2. In the File name box, type a file name, or do nothing to accept the suggested file name.

  3. In the Save as type list, click PowerPoint Template (.potx).

    When you choose the "template" type, PowerPoint automatically switches the storage location to the appropriate folder, the \Program Files\Microsoft Office\Templates\ folder.

  4. Select Save.

  5. To use your template for a new presentation, click File > New. Then click My templates. In the New Presentation dialog box, select the template you saved, and click OK.

    If you need assistance applying your new template to a presentation, see Apply a template to your presentation.

    On the File tab of the ribbon, select New, then select the My Templates  button.

Links to more information about PowerPoint templates

When you create a presentation, and then save it as a PowerPoint Template (.potx) file, you can share it with your colleagues and reuse it more than once.

To apply a new or different PowerPoint 2007 template that already exists, see Apply a template to your presentation.

Best practice for creating a template

When you create a template, add any content to the slide master in Slide Master view that you want to protect from being changed by users of your template, such as instructional prompt text, logos, header and footer information, subject matter content, a background, formatting, colors, fonts, and effects.

Users of your template will work in Normal view, guided by the instructional prompts that you added. The template users will replace the instructional prompt text and other placeholder content with data that is specific to their own project or presentation.

  1. Open a blank presentation, and then on the View tab, in the Presentation Views group, click Slide Master.

  2. On the Slide Master tab, in the Edit Master group, click Insert Slide Master.

    Notes: 

    • In the slide thumbnail pane, the slide master represents the larger slide image, and the associated layouts are positioned beneath it.

    • Many presentations contain more than one slide master, so you may have to scroll to find the one that you want.

  3. To begin customizing the slide master, do one or more of the following:

    • To remove any of the built-in slide layouts that accompany the default slide master, in the slide thumbnail pane, right-click each slide layout that you don't want to use, and then click Delete Layout.

    • To remove an unwanted, default placeholder, in the slide thumbnail pane, click the slide layout that contains the placeholder, click the border of the placeholder in the presentation window, and then press DELETE.

    • To add a text placeholder, in the slide thumbnail pane, click the slide layout that you want to contain the placeholder, and then do the following:

  4. On the Slide Master tab, in the Master Layout group, click Insert Placeholder, and then click Text.

  5. Click a location on the slide master, and then drag to draw the placeholder.

    Tip:   To resize a placeholder, drag the corner of one of its borders.

  6. Type descriptive text that prompts the users of your template to enter specific information.

    • To add other types of placeholders that contain content such as pictures, clip art, SmartArt graphics, charts, movies, sounds, and tables, on the Slide Master tab, in the Master Layout group, click the type of placeholder that you want to add.

    • To apply a theme (to include color, formatting, effects, in a layout) to your presentation, on the Slide Master tab, in the Edit Theme group, click Themes, and then click a theme.

    • To change the background, on the Slide Master tab, in the Background group, click Background Styles, and then click a background.

    • To set the page orientation for all of the slides in your presentation, on the Slide Master tab, in the Page Setup group, click Slide Orientation, and then click either Portrait or Landscape.

    • To add text to appear in the footer at the bottom of all of the slides in your presentation, do the following:

      1. On the Insert tab, in the Text group, click Header & Footer.

      2. In the Header and Footer dialog box, on the Slide tab, select the Footer check box, and then type the text that you want to appear at the bottom of your slides.

      3. To display the footer content on all slides, click Apply to All.

        For more information about using footers, see Show footer information on your slides.

  1. Click the Microsoft Office Button Office button image , and then click Save As.

  2. In the File name box, type a file name, or do nothing to accept the suggested file name.

  3. In the Save as type list, click PowerPoint Template (*.potx).

    When you choose the "template" type, PowerPoint automatically switches the storage location to the appropriate folder, the \Program Files\Microsoft Office\Templates\ folder.

  4. Select Save.

  5. If you need assistance applying your new template to a presentation, see Apply a PowerPoint 2007 template.

Apply a template to a new presentation

See Apply a template to your presentation.

Keyboard shortcuts in PowerPoint Online

Keyboard shortcuts in PowerPoint Online

Many users find that using an external keyboard with keyboard shortcuts for PowerPoint Online on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for PowerPoint Online on Windows.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard. 

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

In this topic

Frequently used shortcuts

The following table provides the shortcuts that you'll likely use often in PowerPoint Online.

To do this

Press

Insert a new slide.

With the focus in the thumbnail pane, press Ctrl+M.

Delete selected text, object, or slide.

Delete key

Move a shape.

The arrow keys

Go to the next slide.

Page Down key

Go to the previous slide.

Page Up key

Exit the slide show.

Esc

Get started

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

PowerPoint Online runs in your web browser, so it doesn't use access keys such as those used in PowerPoint for the desktop. For example, pressing Alt moves the focus to the browser menu bar and familiar shortcuts, like Ctrl+P (Print) and F1 (Help), run browser commands rather than PowerPoint Online commands.

To move the focus to different parts of the PowerPoint Online interface (from the ribbon to the thumbnail pane, for example), press Ctrl+F6 to move forward or press Ctrl+Shift+F6 to move backward, and to move in and out of the content of a slide. To navigate commands in PowerPoint Online, press the Tab key to move forward, press Shift+Tab to move backward, and press Enter to select.

Tip: To quickly give a command while in Editing view, move the focus to the Tell Me box by pressing Alt+Q and then typing the command you want. To select a command, press the Up Arrow key or Down Arrow key, and then press Enter.

Navigate with only the keyboard

In Reading View, a horizontal list of commands is at the top of the screen above the document. Press the Tab key until the row of commands has the focus, and then, to move through the commands, press the Tab key. To select a command, press Enter.

To switch to Editing View, move to the Edit Presentation command, press Enter, and then select Edit in PowerPoint Online.

In Editing View, the ribbon is the strip at the top of the PowerPoint Online window. The ribbon is organized by tabs. Each tab displays a different set of tools and functions, made up of groups, and each group includes one or more commands. To use the ribbon, repeatedly press Ctrl+F6 until the ribbon has the focus.

Other shortcuts for using the ribbon include the following:

  • To move between tabs, press the Tab key or Shift+Tab.

  • To access the ribbon for the currently selected tab, press Enter.

  • To move between commands on the ribbon, press the Tab key or Shift+Tab.

Controls are activated in different ways, depending upon the type of control:

  • If the selected command is a button or split button, press the Spacebar to activate it.

  • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, press the Up Arrow key or Down Arrow key. When the item you want is selected, press Enter.

  • If the selected command is a gallery, press the Tab key to go to the More command for the gallery and then, to open the gallery, press Enter. Press the Tab key to move through the items, and press Enter to select one.

Navigate in Reading view

To do this

Press

Go to the next slide.

N

Go to the previous slide.

P

Go to a specific slide.

G, type the slide number, press the Tab key, and then press Enter

Navigate in Slide Show view

To do this

Press

Go to the next slide.

N

Go to the previous slide.

P

Go to a specific slide.

G, type the slide number, press the Tab key, and then press Enter

Exit Slide Show.

Esc

Navigate in Editing view

Navigate the ribbon and panes

To move through the key command areas in PowerPoint Online, press Ctrl+F6. This is the order in which it loops through the Slide Panel, task panes, and bars:

  1. Slide panel

  2. Comments pane (if it's open)

  3. Notes pane (if it's open)

  4. Status bar

  5. Top bar

  6. Ribbon

  7. Thumbnail pane

    Ctrl+F6 Loop

To do this

Press

Move from the slide pane, Comments pane, Notes pane, status bar, title bar, ribbon, and thumbnail pane.

Ctrl+F6

Move in reverse order, from the slide pane, thumbnail pane, ribbon, title bar, status bar, Notes pane, and Comments pane.

Shift+Ctrl+F6

Go to a different ribbon tab.

Tab key, Enter

Carry out the currently selected ribbon command.

Enter

Move between ribbon commands.

Tab key

Move between groups of features on the ribbon.

Ctrl+Left Arrow key or Right Arrow key

Edit slides

To do this

Press

Create new slide after currently selected thumbnail.

Ctrl+M

Move left to right through placeholders on a slide.

Tab key

Select or edit the current placeholder.

Enter or F2

End editing text in a placeholder.

F2

Select multiple single objects.

Ctrl+click or Shift+click

Select multiple objects.

Click+drag, Shift+drag, or Ctrl+drag

Select all objects on the page.

Ctrl+A

Select all text in the active text box

Ctrl+A

Copy slide

Ctrl+C

Paste slide

Ctrl+V

Undo

Ctrl+Z

Redo

Ctrl+Y

Reorder thumbnails when Thumbnail Pane is current:

  • Move slide up one position

  • Move slide down one position

  • Move slide to 1st position

  • Move slide to last position

Ctrl+Up Arrow

Ctrl+Down Arrow

Ctrl+Shift+Up Arrow

Ctrl+Shift+Down Arrow

Shrink font size

Ctrl+[

Grow font size

Ctrl+]

Move the insertion point within placeholders and notes

To do this

Press

Move right one character.

Right Arrow key

Move left one character.

Left Arrow key

Move right one word.

Ctrl+Right Arrow key

Move left one word.

Ctrl+Left Arrow key

Move up one line.

Up Arrow key

Move down one line.

Down Arrow key

Move up one paragraph.

Ctrl+Up Arrow key

Move down one paragraph.

Ctrl+Down Arrow key

Move to the beginning of a line.

Home key

Move to the end of a line.

End

Move to the beginning of a placeholder or notes.

Ctrl+Home key

Move to the end of a placeholder or notes.

Ctrl+End

Select content: expand selection

To do this

Press

Select one character to the right.

Shift+Right Arrow

Select one character to the left.

Shift+Left Arrow

Select one word to the right.

Shift+Ctrl+Right Arrow

Select one word to the left.

Shift+Ctrl+Left Arrow

Select one line up.

Shift+Up Arrow

Select one line down.

Shift+Down Arrow

Select one paragraph up.

Shift+Ctrl+Up Arrow

Select one paragraph down.

Shift+Ctrl+Down Arrow

Select to the beginning of a paragraph.

Shift+Home key

Select to the end of a paragraph.

Shift+End

Select to the beginning of a placeholder or notes.

Shift+Ctrl+Home key

Select to the end of a placeholder or notes.

Shift+Ctrl+End

Select all within the placeholder or notes.

Ctrl+A

Edit text

To do this

Press

Save changes.

PowerPoint Online saves changes automatically.

Cut selected text.

Ctrl+X

Copy selected text.

Ctrl+C

Paste cut or copied text.

Ctrl+V

Insert hyperlink

Ctrl+K

Undo the last change.

Ctrl+Z

Redo the last undo.

Ctrl+Y

Left-justify (left-align) selected paragraph.

Ctrl+J

Move a selected shape

To do this

Press

Nudge the shape to the right.

Right Arrow key

Nudge the shape to the left.

Left Arrow key

Nudge the shape up.

Up Arrow key

Nudge the shape down.

Down Arrow key

Arrange a selected shape

Send the shape to the back.

Ctrl+Shift+Open Square Bracket ( [ )

Send the shape backward.

Ctrl+Open Square Bracket ( [ )

Send the shape to the front.

Ctrl+Shift+Close Square Bracket ( ] )

Send the shape forward.

Ctrl+Close Square Bracket ( ] )

Format text

To do this

Press

Make selected text bold.

Ctrl+B

Make selected text Italics.

Ctrl+I

Underline selected text.

Ctrl+U

Align selected text left.

Ctrl+L

Align selected text right.

Ctrl+R

Center selected text.

Ctrl+E

Work with comments

The Comments keyboard shortcuts work only when the Comments pane is current and in focus.

To do this

Press

Add a new comment.

Alt+N

Reply to a comment.

Alt+R

Move from one comment to the next comment.

Tab key

See also

Learn how to navigate PowerPoint using accessible features

Basic tasks to create a presentation in PowerPoint with a screen reader

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Video: Use the Desktop Task Management Database Template

Video: Use the Desktop Task Management Database Template

Use the Access Task Management database template to track a group of work items that you or your team need to complete. You can also search and filter task details, show or hide columns, and map task owners' addresses. Watch this video to learn more about this popular Access template.

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Customize keyboard shortcuts

Customize keyboard shortcuts

You can customize keyboard shortcuts (or shortcut keys) by assigning them to a command, macro, font, style, or frequently used symbol. You can also remove keyboard shortcuts. You can assign or remove keyboard shortcuts by using just the keyboard, or by using a mouse.

Use just the keyboard to assign or remove a keyboard shortcut

  1. Press ALT+F, T to open the Word Options dialog box.

  2. Press DOWN ARROW to select Customize Ribbon.

  3. Press the TAB key repeatedly until Customize is selected at the bottom of the dialog box, and then press ENTER.

    The Customize button in the Customize the Ribbon and keyboard shortcuts pane

  4. In the Categories box, press DOWN ARROW or UP ARROW to select the category that contains the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

  5. Press the TAB key to move to the Commands box.

  6. Press DOWN ARROW or UP ARROW to select the name of the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

    Any keyboard shortcuts that are currently assigned to that command or item appear in the Current keys box, or below the box with the label Currently assigned to.

  7. Do one of the following:

    Assign a keyboard shortcut

    Begin keyboard shortcuts with CTRL or a function key.

    1. Press the TAB key repeatedly until the cursor is in the Press new shortcut key box.

    2. Press the combination of keys that you want to assign. For example, press CTRL plus the key that you want to use.

    3. Look at Current keys (or Currently assigned to) to see whether the combination of keys is already assigned to a command or other item. If the combination is already assigned, type a different combination.

      Creating a new keyboard shortcut in the Customize Keyboard dialog box

      Important: Reassigning a combination of keys means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the keyboard shortcut assignments to their original settings by clicking Reset All at the bottom of the Customize Keyboard dialog box.

    4. Press the TAB key repeatedly until the Save changes in box is selected.

    5. Press DOWN ARROW or UP ARROW to highlight the current document name or template in which you want to save the keyboard shortcut changes, and then press ENTER.

    6. Press the TAB key repeatedly until Assign is selected, and then press ENTER.

      Note: If you use a programmable keyboard, the key combination CTRL+ALT+F8 might already be reserved for initiating keyboard programming.

    Remove a keyboard shortcut

    1. Press the TAB key repeatedly until the Save changes in box is selected.

    2. Press DOWN ARROW or UP ARROW to highlight the current document name or template in which you want to save the keyboard shortcut changes, and then press ENTER.

    3. Press the SHIFT+TAB key repeatedly until the cursor is in the Current keys box.

    4. Press DOWN ARROW or UP ARROW to select the keyboard shortcut that you want to remove.

    5. Press the TAB key repeatedly until Remove is selected, and then press ENTER.

  1. Press ALT+F, I to open the Word Options dialog box.

  2. Press DOWN ARROW to select Customize.

  3. Press the TAB key repeatedly until Customize is selected at the bottom of the dialog box, and then press ENTER.

    The Customize button in the Word Options - Customize pane

  4. In the Categories box, press DOWN ARROW or UP ARROW to select the category that contains the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

  5. Press the TAB key to move to the Commands box.

  6. Press DOWN ARROW or UP ARROW to select the name of the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

    Any keyboard shortcuts that are currently assigned to that command or item appear in the Current keys box, or below the box with the label Currently assigned to.

  7. Do one of the following:

    Assign a keyboard shortcut

    Begin keyboard shortcuts with CTRL or a function key.

    1. Press the TAB key repeatedly until the cursor is in the Press new shortcut key box.

    2. Press the combination of keys that you want to assign. For example, press CTRL plus the key that you want to use.

    3. Look at Current keys (or Currently assigned to) to see whether the combination of keys is already assigned to a command or other item. If the combination is already assigned, type a different combination.

      Creating a new keyboard shortcut in the Customize Keyboard dialog box

      Important: Reassigning a combination of keys means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the keyboard shortcut assignments to their original settings by clicking Reset All at the bottom of the Customize Keyboard dialog box.

    4. Press the TAB key repeatedly until the Save changes in box is selected.

    5. Press DOWN ARROW or UP ARROW to highlight the current document name or template in which you want to save the keyboard shortcut changes, and then press ENTER.

    6. Press the TAB key repeatedly until Assign is selected, and then press ENTER.

      Note: If you use a programmable keyboard, the key combination CTRL+ALT+F8 might already be reserved for initiating keyboard programming.

    Remove a keyboard shortcut

    1. Press the TAB key repeatedly until the Save changes in box is selected.

    2. Press DOWN ARROW or UP ARROW to highlight the current document name or template in which you want to save the keyboard shortcut changes, and then press ENTER.

    3. Press the SHIFT+TAB key repeatedly until the cursor is in the Current keys box.

    4. Press DOWN ARROW or UP ARROW to select the keyboard shortcut that you want to remove.

    5. Press the TAB key repeatedly until Remove is selected, and then press ENTER.

Use a mouse to assign or remove a keyboard shortcut

  1. Click File > Options > Customize Ribbon.

  2. At the bottom of the Customize the Ribbon and keyboard shortcuts pane, click Customize.

    The Customize button in the Customize the Ribbon and keyboard shortcuts pane

  3. In the Save changes in box, click the current document name or template that you want to save the keyboard shortcut changes in.

  4. In the Categories box, click the category that contains the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

  5. In the Commands box, click the name of the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

    Any keyboard shortcuts that are currently assigned to that command or other item appear in the Current keys box, or below the box with the label Currently assigned to.

  6. Do one of the following:

    Assign a keyboard shortcut

    Begin keyboard shortcuts with CTRL or a function key.

    1. In the Press new shortcut key box, press the combination of keys that you want to assign. For example, press CTRL plus the key that you want to use.

    2. Look at Current keys (or Currently assigned to) to see whether the combination of keys is already assigned to a command or other item. If the combination is already assigned, type a different combination.

      Creating a new keyboard shortcut in the Customize Keyboard dialog box

      Important: Reassigning a combination of keys means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the keyboard shortcut assignments to their original settings by clicking Reset All at the bottom of the Customize Keyboard dialog box.

    3. Click Assign.

      Note: If you use a programmable keyboard, the key combination CTRL+ALT+F8 might already be reserved for initiating keyboard programming.

    Remove a keyboard shortcut

    1. In the Current keys box, click the keyboard shortcut that you want to remove.

    2. Click Remove.

  1. Click the Microsoft Office Button Office button image > Word Options > Customize.

  2. At the bottom of the Customize the Ribbon and keyboard shortcuts pane, click Customize.

    The Customize button in the Word Options - Customize pane

  3. In the Save changes in box, click the current document name or template that you want to save the keyboard shortcut changes in.

  4. In the Categories box, click the category that contains the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

  5. In the Commands box, click the name of the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

    Any keyboard shortcuts that are currently assigned to that command or other item appear in the Current keys box, or below the box with the label Currently assigned to.

  6. Do one of the following:

    Assign a keyboard shortcut

    Begin keyboard shortcuts with CTRL or a function key.

    1. In the Press new shortcut key box, press the combination of keys that you want to assign. For example, press CTRL plus the key that you want to use.

    2. Look at Current keys (or Currently assigned to) to see whether the combination of keys is already assigned to a command or other item. If the combination is already assigned, type a different combination.

      Creating a new keyboard shortcut in the Customize Keyboard dialog box

      Important: Reassigning a combination of keys means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the keyboard shortcut assignments to their original settings by clicking Reset All at the bottom of the Customize Keyboard dialog box.

    3. Click Assign.

      Note: If you use a programmable keyboard, the key combination CTRL+ALT+F8 might already be reserved for initiating keyboard programming.

    Remove a keyboard shortcut

    1. In the Current keys box, click the keyboard shortcut that you want to remove.

    2. Click Remove.