Update Needed fields

The Update Needed field indicates whether a Microsoft Office Project Server update should be sent to the assigned team members because of changes to a task's start date, finish date, or assignments.

There are several categories of Update Needed fields.

Data Type    Yes/No

Update Needed (task field)

Entry Type    Calculated

How Calculated    The Update Needed field contains Yes when any task assigned with a Project Server update has changed. This field contains No for any task that was not assigned with an update or for any task that has not changed since the last update was sent.

Best Uses    Add the Update Needed field to a task view to learn who needs a Project Server update because of recent changes to the schedule.

Example    You have just made a number of scheduling and assignment changes in the project. You add the Update Needed field to the Task Sheet view and then examine the list of tasks whose assigned team members should be sent updates.

Update Needed (resource field)

Entry Type    Calculated

How Calculated    The Update Needed field contains Yes when any task assigned with a Project Server update is changed. This field contains No for any team member who has not been assigned to a task with a Project Server update or for any team members whose assigned tasks have not changed since the last update was sent.

Best Uses    Add the Update Needed field to a resource view to learn who needs to receive an update because of recent changes to assigned tasks.

Example    You have just made a number of scheduling and assignment changes in the project. You add the Update Needed field to the Resource Sheet view and then examine the list of team members to determine who should be sent updates.