Set personal options - Communicator

Options covered in this topic

My account

Status

Personal information manager

My account

• Sign-in name     Type the name of your user account. For example: someone@example.com.

• Advanced     Click the Advanced button to configure your connection to Microsoft Office Communications Server. Configuration settings are normally set automatically or are set for you by your system administrator.

• Automatically start Communicator when I log on to Windows     Select this option to streamline startup and automatically sign in and start Communicator each time you log on to Windows.

• Automatically open the contact list when Communicator starts     Select this option if you want the Communicator Contact List to open each time you start Communicator. If this option is not selected, the Communicator icon appears in the Windows notification area (system tray) when Communicator starts.

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Status

• Show me as Inactive when my computer has been idle for this time period     Select the amount of idle time, in minutes, that you want to elapse before your Presence status shows as Inactive. Idle time is logged when your computer does not receive user input - either from the keyboard, mouse, or voice commands. The maximum interval of time you can enter is 60 minutes. For more information about Presence status, see the Presence Survival Guide.

• Show me as Away when my status has been Inactive for this time period     Select the amount of idle time, in minutes, that you want to elapse before your Presence status shows as Away. Inactive time is logged when your computer does not receive user input - either from the keyboard, mouse, or voice commands. For more information about Presence status, see the Presence Survival Guide.

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Personal information manager

• Microsoft Office Outlook     When you select this option, the Communicator Search feature uses the Office Outlook Contact List as a source of contacts, in addition to the Global Address List. In addition, when you select Microsoft Office Outlook as your Personal information manager, all options in the Personal information manager frame, as described later in this topic, are available to you.

  • Display my Outlook Out of Office information to contacts in my Personal, Team, and Company access levels.     Select this option if you want to display your Outlook Out of Office message in your Personal Note box in Communicator and have the Out of Office message available to others. The Out of Office message can be set by opening Outlook, clicking Tools, and then clicking Out of Office Assistant. When this option is selected and you have specified an Out of Office Message, the message is visible to other contacts with Personal, Team, or Company access levels. For more information about access levels, see the Presence Survival Guide.

  • Update my presence based on my Outlook calendar    Select this option to update your Presence status based on your Outlook schedule. For example, when this option is selected, your Presence status automatically shows as Busy during scheduled meeting times. After the scheduled meeting time has elapsed, your Presence status automatically updates to reflect your new Presence status.

    • Show meeting subject and location to contacts in my Team access level     Select his option if you want contacts (that you have assigned the Team access level) to see meeting subject and location for your Outlook meetings. For more information about access levels, see the Presence Survival Guide.

  • Save my instant message conversations in the Outlook Conversation History folder     Select this option if you want instant message conversations to appear in the Conversation History folder in Outlook. For more information about the Outlook Conversation History folder, see Using Communicator with Office Outlook 2007 and Office OneNote 2007.

  • Save my call logs in the Outlook Conversation History folder     Select this option if you want a record of your incoming and outgoing calls recorded in the Conversation History folder in Outlook. For more information about the Outlook Conversation History folder, see Using Communicator with Office Outlook 2007 and Office OneNote 2007.

    What is a conversation or a call and what is the criteria for whether they appear in the Outlook Conversation History folder?

    What is a conversation?

    Any attempt to establish an instant messaging conversation is considered a conversation and causes an item to be stored in the Outlook Conversation History folder. For example, if you send an instant message to someone that does not respond, the conversation item is still recorded in the Conversation History folder.

    What is a call?

    A call is a session that involves any kind of audio. Attempts to place a call, whether it is audio or video, or any attempt to escalate to an audio session during an IM session is considered a call, even if the call goes unanswered.

    When does a conversation or call start?

    A conversation or a call start when you do one of the following:

    • Send an IM invitation to another user

    • Accept an IM invitation from another user

    • Receive an audio or video call (regardless of whether you accept it)

    • Place an audio or video call

      When does a conversation or call end?

      A conversation or a call end when one of the following occurs:

    • You close the conversation window (using the File/Close or the Close button).

    • The conversation times out after 10 minutes.

    • An audio or video call call is ended or forwarded.

    • You sign out of Communicator or lose connectivity to the server.

• Windows Address Book     Select this option if you want to use the Windows Address Book as a source for contacts when searching for contacts using the Communicator Search feature. If you choose the Windows Address Book instead of Microsoft Office Outlook as your Personal information manager, the Communicator Search features uses the Windows Address Book rather than the Microsoft Office Contacts list as an alternate source for contacts when using Communicator Search. Selecting Windows Address Book does not replace Communicator Global Address List as the main source of contacts.

• None     Select this option if you only want the Communicator Search feature to return contacts from the Global Address List. When this option is selected, the Communicator Search feature does use either the Windows Address Book or the Outlook Contact list as an alternate source for the Search feature.

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