Save an Office file as an earlier version

If you want to share an Office file with someone using an earlier Office version, here's how.

1. Click File > Save As.

2. Choose where you want to save your file.

   Tip:  To go directly to the Save As dialog box, double-click a location (for example, double-click Computer).

3. In the Save As dialog box, under Save as type, select the file format you want. For example, you can save your presentation (.pptx) as a PowerPoint 97-2003 Presentation (.ppt) so someone using an earlier version of PowerPoint can open it.

4. If you want to rename the file, type a new name in the File name box.

5. Click Save.