You can create a signature for your email messages using a readily available signature gallery template. All you have to do is get the template, copy the signature you like into your email message and personalize it to make your own Outlook signature.
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After you have downloaded the template, open it in Word.
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Choose any signature you like, select all the elements in the signature and click Copy.
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Open Outlook and select New Email.
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Paste the copied signature in the email message body.
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Personalize your signature by editing the text, changing the photo/logo, adding hyperlinks to your website/social.
Note: At times, when you download and open the signature template it opens in Protected View in Word, to edit the template you'll need to select Enable Editing.
Change the photo/logo
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Right-click the photo in the signature and select Change Picture.
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Pick a source from the list where your photo/logo is located.
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Select Insert.
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To resize the image, select the image to see drag handles appear around the image. Move the drag handles to resize the image as necessary. Select the Format menu and use the options on it to format your image.
Add hyperlinks to your website/social
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In the signature, right-click on any social icon or highlight website text, right-click and choose Edit Link.
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In the Address: field add the link to your social profile.
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Select OK.
Save your signature
After you have personalized your signature, you need to save your signature to keep using it in all your outgoing email.
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Select all the elements of the signature, right-click and choose Copy
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Select Signature > Signatures from the Message menu.
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Choose New, and type a name for your signature. For example: Business, Official, Personal.
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In the Edit signature field, right-click and select Paste. Your signature is now displayed in the field.
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Choose OK to save your new signature.
All future messages will have this signature added automatically. To add signature manually, select Signature from the Message menu and pick the signature you just created.
See also
Insert hyperlinks to Facebook and Twitter in your email signature
Professional company-wide Office 365 email signature
ReplyDeleteSigsync is a secure, cloud-based Office 365 email signature service that helps to create centralized email signatures and disclaimers for all Office 365 users. Monitor email signatures for all Office365 users by a centralized email signature management. It helps to design an attractive and professional company-wide email signature on every email across all the email clients and devices. Email signatures helps in promoting offers/discounts planned without much investment involved.
Uses of email signature
Companies or businesses use email signature to enhance their brand, marketing and to establish a corporate identity.
Easy for people to reach you and to know more about your business.
Disclaimers for all users in your Office 365 email signature.
Few highlights of the software:
● Automatically retrieves details from Azure AD to add email signature.
● Branded email signatures and disclaimers for the entire organization.
● Email signature under all reply and forward emails.
● Preview of signature during email composing.
● Enable signature in sent items .
● Secured, web-based, easy to configure email signature across all email clients and devices.
● Centralized management of Office 365 email signature for all the employees.
● User-friendly dashboard to choose and customize the templates as per the business needs.
● Automatic configuration of Exchange online connectors.
● Provision to effectively advertise the services by customizing email signature with banners, social media links and brand logo.
● Option to include web analytics and OneClick surveys