Use a screen reader to move tasks between or within lists in to do

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

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Use To Do with your keyboard and a screen reader to organize your tasks by moving them between lists. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• To learn more about screen readers, go to How screen readers work with Microsoft Office.

Move a task to another list

You can organize your task lists by moving tasks from one list to another.

1. Press the Tab key until you hear: "Lists." You hear the name of the currently selected list.

2. Press the Up or Down arrow key until you hear the name of the list containing the task you want to move. Press Enter to open the list.

3. To move to the task list content, press the Tab key until you hear a task item.

4. Press the Up or Down arrow key until you hear the task you want to move.

5. To open the context menu, press Shift+F10.

6. Press the Up or Down arrow key until you hear "Move task to," and then press Enter.

7. Use the Up and Down arrow keys to select the destination list, and then press Enter to move the task to the selected list.

   Note: The possible destination lists include the Tasks list and lists you have created.

See also

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to add steps and set importance to a task in To Do

Use a screen reader to work with lists in To Do

Use a screen reader to work with tasks in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for Mac with your keyboard and VoiceOver, the built-in macOS screen reader, to organize your tasks by moving them between lists.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

Move a task to another list

You can organize your task lists by moving tasks from one list to another.

1. Press the Tab key until you hear: "Lists." You hear the name of the currently selected list.

2. Press the Left or Right arrow key until you hear the name of the list containing the task you want to move.

3. To move to the task list content, press the Tab key until you hear a task item.

4. Press the Left or Right arrow key until you hear the task you want to move.

5. To open the context menu, press Control+Option+Shift+M.

6. Press the Up or Down arrow key until you hear "Move task to," and then press Spacebar.

7. Use the Up and Down arrow keys to select the destination list, and then press Spacebar to move the task to the selected list.

   Note: The possible destination lists include the Tasks list and lists you have created.

See also

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to add steps and set importance to a task in To Do

Use a screen reader to work with lists in To Do

Use a screen reader to work with tasks in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for iOS with VoiceOver, the built-in iOS screen reader, to organize your tasks by moving them between lists. You'll also learn how to arrange task list items in the order than you want them.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

• Move a task to another list

• Rearrange tasks within a list

Move a task to another list

You can organize your task lists by moving tasks from one list to another.

1. Swipe left until you hear "Sidebar." Double-tap the screen.

2. Swipe right until you hear the name of the list containing the task you want to move. Double-tap the screen to open the list.

3. Swipe right. You hear: "List options." Double-tap the screen.

4. To enter the list edit mode, swipe right until you hear "Edit," and then double-tap the screen.

5. Swipe right until you hear the task you want to move, and then double-tap the screen to select it.

   Tip: You can select multiple tasks to move to the same list.

6. Swipe right until you hear "Move," and then double-tap to select.

7. Swipe right until you hear the destination list you want, and then double-tap to move the task to the selected list.

   Note: The possible destination lists include the Tasks list and lists you have created.

Rearrange tasks within a list

You can organize your task lists by arranging the tasks in the order you want.

1. Swipe left until you hear "Sidebar." Double-tap the screen.

2. Swipe right until you hear the name of the list you want to organize. Double-tap the screen to open the list.

3. Swipe right. You hear: "List options." Double-tap the screen.

4. To enter the list editing mode, swipe right until you hear "Edit," and then double-tap the screen.

5. For each task you want to rearrange within the list, do the following:

   1. Swipe right or left until you hear the task you want to move, and then swipe right. You hear: "Reorder," followed by the task name.

   2. To enable moving the task, double-tap the screen and hold. When you hear the audio cue, drag your finger up or down the screen until you hear the position you want to move the task to.

   3. When the task is at the position you want, lift your finger.

6. When you have finished rearranging the list, to leave the list editing mode, swipe left until you hear "Cancel," and then double-tap the screen.

See also

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to add steps and set importance to a task in To Do

Use a screen reader to work with lists in To Do

Use a screen reader to work with tasks in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for Android with TalkBack, the built-in Android screen reader, to organize your tasks by moving them between lists. You'll also learn how to arrange task list items in the order than you want them.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

• Move a task to another list

• Rearrange tasks within a list

Move a task to another list

You can organize your task lists by moving tasks from one list to another.

1. Swipe right or left until you hear: "Sidebar." Double-tap the screen.

2. Swipe right until you hear the name of the list containing the task you want to move. Double-tap the screen to open the list.

3. Swipe right until you hear the task you want to move. Double-tap the screen and hold to select it. You hear: "Showing toolbar for bulk action."

   Tip: You can select multiple tasks to move to the same list. To select another task, swipe left or right until you hear the task, and then double tap the screen.

4. Swipe right or left until you hear: "More options." Double-tap the screen.

5. Swipe right until you hear "Move," and then double-tap to select.

6. Swipe right until you hear the destination list you want, and then double-tap to move the task to the selected list.

   Note: The possible destination lists include the Tasks list and lists you have created.

Rearrange tasks within a list

You can organize your task lists by arranging the tasks in the order you want.

1. Swipe right or left until you hear: "Sidebar." Double-tap the screen.

2. Swipe right until you hear the name of the list containing the task you want to move. Double-tap the screen to open the list.

3. For each task you want to rearrange within the list, do the following:

   1. Swipe right until you hear the task you want to move. Double-tap the screen and hold to select it. You hear: "Showing toolbar for bulk action."

   2. Drag your finger up or down the screen and then lift your finger. TalkBack announces the new position of the task in the list.

See also

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to add steps and set importance to a task in To Do

Use a screen reader to work with lists in To Do

Use a screen reader to work with tasks in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for the web with your keyboard and a screen reader to organize your tasks by moving them between lists. We have tested it with Narrator using Edge and JAWS using Chrome, but it might work with other browsers and screen readers as long as they follow common accessibility standards and techniques.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• To learn more about screen readers, go to How screen readers work with Microsoft Office.

• When you use To Do for the web with Narrator, we recommend that you use Microsoft Edge as your web browser.

Move a task to another list

You can organize your task lists by moving tasks from one list to another.

1. Press the Tab key until you hear the name of the list containing the task you want to move. Press Enter to open the list.

2. Press the Tab key until you hear the task you want to move.

3. To open the context menu, press Shift+F10.

4. Press the Tab key until you hear "Move task to," and then press Enter.

5. To select the destination list, press the Tab key until you hear the name of the list you want, and then press Enter. The task is moved to the selected list.

   Note: The possible destination lists include the Tasks list and lists you have created.

See also

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to add steps and set importance to a task in To Do

Use a screen reader to work with lists in To Do

Use a screen reader to work with tasks in To Do

Use a screen reader to explore and navigate To Do

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.