Choose where to store files in the cloud

There are three places where you can store, edit, and share files: OneDrive (personal), OneDrive for Business, and Microsoft 365 team sites. But which one is the best choice?

How to Decide

Save documents to OneDrive for Business when…   

• You don't want to share them, for example, draft documents, personal expense reports, or documents that no one else needs to see.

• You plan to share them, but they have a limited scope, for example, blog articles or work documents you want to informally review.

• You want basic version control.

Save documents to a team site library when…   

• You want team members to have easy access, for example, project documents, team documents, or a formal collaboration with other groups in your organization.

• You want to create a document workflow that assigns the document to someone else for feedback, approval, or signatures.

• You want advanced version control.

• You want to add specific (also called fine-grained) permission control for confidential information.

• You want the document integrated with apps and services, such as line-of-business applications, Human Resources sites, marketing and sales collateral, and Business Intelligence portals.

Save documents to OneDrive (personal) when…   

• The file is exclusively a personal file, for example, vacation photos, house remodeling documents, home budgets, and private to-do lists.

• You want to easily share the file with family, friends, neighbors, and others who do not work in your organization.

• You don't need to manage file versions.

Want More?

Manage document versions in OneDrive for Business