Try-it! Transcript

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All we have to do is invite people to the appointment we created in the first movie, and then we can turn it into a meeting.

Create a meeting

1. Just click Invite Attendees and the appointment becomes an email form, with a To line and a Send button.

2. Click To to open the address book, click a name, and then click Required.

3. If a person isn't required at the meeting, click Optional.

Want more?

Add holidays to the calendar

Print a calendar showing appointments and meetings

Share an Outlook calendar with other people

Let's say we need help on the presentation we are creating.

All we have to do is invite people to the appointment that we created in the first movie, and then we can turn it into a meeting.

Just click Invite Attendees. The appointment becomes an email form, with a To line and a Send button.

Also, this tab changes to MEETING.

We could have clicked this button to create a new meeting, but this is less work because the form is mostly filled out.

Click To to open the address book.

Click a name, and then click Required.

Add as many names as you want.

If a person is not required, click Optional.

Click OK when you are done.

Next, let's change the category from Work alone to Team.

We also might want to change locations. Click Rooms.

If your organization shows conference rooms and other resources in the address book, you can add a room here.

Click Yes. The location is updated and the room name is added to the To line.

The last thing we'll do is add a message, down here, to give our recipients more information about the meeting.

Then, click Send.

Each person on the To line, including the person who schedules the conference room, receives an invitation that looks like this.

Regardless of whether they are using the Outlook program or working with their email in a browser using the Outlook Web App, they can note the location and time, and read your message.

Then, they can choose to Accept, Tentatively accept, or Decline the invitation.

They can also edit their response before sending it.

An email form opens where they can enter a message. Then, they click Send.

You can review the email from the people you invite.

You can also open the meeting request in your calendar to see how many people have accepted, tentatively accepted, or declined.

Up next, we'll use the Scheduling Assistant to help us expand the meeting.