Try it! Transcript

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Suppose that you have a PowerPoint presentation that you want to share with others. You want to give some people editing permissions, and read-only permissions to others. With PowerPoint 2016, you can do this using the Share menu. Watch the video to see how this works in PowerPoint 2016 on a computer running Windows, and scroll down to see how to perform this task across a variety of devices.

The following procedure describes how to perform this task using PowerPoint 2016 on a computer running Windows. However, you can use another device as well. See Specific "how to" instructions for your device.

To share a presentation with others in PowerPoint on your Windows computer

1. Begin with your PowerPoint presentation open for editing on your computer.

2. In the upper right corner, choose Share.

3. In the Invite people box, type the email addresses of the people with whom you want to share the file.

4. Do one of the following:

   • Choose Can edit to enable your recipients to edit the file.

   • Choose Can view to enable your recipients to view, but not edit, the file.

5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

6. Choose Share. Your recipients will receive an email with a link to your file.

Specific "how to" instructions for your device

Windows PC or tablet

To share a presentation with others in PowerPoint on your Windows computer or tablet

1. Begin with your PowerPoint presentation open for editing on your computer.

2. In the upper right corner, choose Share.

3. In the Invite people box, type the email addresses of the people with whom you want to share the file.

4. Do one of the following:

   • Choose Can edit to enable your recipients to edit the file.

   • Choose Can view to enable your recipients to view, but not edit, the file.

5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

6. Choose Share. Your recipients will receive an email with a link to your file.

Mac computer

To share a presentation with others in PowerPoint on your Mac

1. Begin with your PowerPoint presentation open for editing on your computer.

2. In the upper right corner, choose Share.

3. In the Invite people box, type the email addresses of the people with whom you want to share the file.

4. Do one of the following:

   • Choose Can edit to enable your recipients to edit the file.

   • Choose Can view to enable your recipients to view, but not edit, the file.

5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

6. Choose Share. Your recipients will receive an email with a link to your file.

Android phone or tablet

To share a presentation with others in PowerPoint on your Android phone or tablet

1. Begin with your PowerPoint presentation open for editing on your device.

2. In the upper right corner, on the Share menu, chose Invite people.

3. Type the email addresses of the people with whom you want to share the file, separated with semicolons

4. Do one of the following:

   • Choose Can Edit to enable your recipients to edit the file.

   • Choose Can View to enable your recipients to view, but not edit, the file.

5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

6. Choose Send. Your recipients will receive an email with a link to your file.

iPad or iPhone

To share a presentation with others in PowerPoint on your iPad or iPhone

1. Begin with your PowerPoint presentation open for editing on your device.

2. In the upper right corner, on the Share menu, chose Invite people.

3. Type the email addresses of the people with whom you want to share the file, separated with semicolons

4. Do one of the following:

   • Choose Can Edit to enable your recipients to edit the file.

   • Choose Can View to enable your recipients to view, but not edit, the file.

5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

6. Choose Send. Your recipients will receive an email with a link to your file.

Windows Phone

Important: We recommend using Office Online or another device to share a presentation with others.

To share a presentation with others in PowerPoint on your Windows Phone

1. Open the Office Hub on your Windows Phone.

2. Under Recent, identify a PowerPoint presentation that you've recently worked on.

3. Tap and hold the presentation, and then tap Share....

4. Choose Outlook.

5. In the To box, type the email addresses of the people with whom you want to share the file, separated with semicolons

6. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

7. Tap Send. Your recipients will receive an email with your file attached.

Office Online (browser on all devices)

To share a presentation with others in PowerPoint Online

1. Begin with your PowerPoint presentation open for editing in the browser on your device.

2. In the upper right corner, choose Share with people.

3. In the Invite people box, type the email addresses of the people with whom you want to share the file.

4. Do one of the following:

   • Choose Can edit to enable your recipients to edit the file.

   • Choose Can view to enable your recipients to view, but not edit, the file.

5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

6. Choose Share. Your recipients will receive an email with a link to your file.

Want more?

Share your PowerPoint 2016 presentation with others

I've been working on a web marketing plan, and I'd like some help from my teammates.

I'll click Share, enter my teammates' email addresses…and I'll make sure this is set to allow them to edit the file.

Then I'll type a quick note…. and then click the Share button.

They will each get an email with my note and a link to the file.

And I can see here on my Share pane who can edit this file.

If I want to share my presentation with more people, I can repeat the process I just followed. Or, I can click Get a sharing link. This gives me two different links to the file: one I can use to give people permission to edit the file, and another to give people viewing permission only.

For example, suppose I want to share my work with someone who doesn't need to edit the file. I can use the View-only link for this.

When I click Copy, I have a link to my file I can send via email, IM, or even a text message.

The Share tab in PowerPoint includes several ways to invite people to view or edit a presentation.