Microsoft MyAnalytics for Office 365 admins

MyAnalytics provides statistics that help people understand how they spend their time at work.

How you can get MyAnalytics

MyAnalytics is available in the following plans:

• Office 365 Enterprise E5 plan

• Office 365 Education E5 plan

• Office 365 Nonprofit E5 plan

You can also purchase a MyAnalytics add-on if you have one of the following plans:

• Office 365 Enterprise E1 or E3 plan

• Office 365 Education or E3

MyAnalytics will be made available to your licensed users* immediately after you've purchased a plan or add-on. Since collecting data takes time, statistics will only start showing up after about a week.

MyAnalytics is designed to work with the latest or immediately previous version of Microsoft Edge, Internet Explorer or Firefox, or the latest version of Chrome or Safari. For more information, see System requirements for Office.

* A user must have a SharePoint license assigned to them in order to access the full MyAnalytics functionality.

What you should do after you have MyAnalytics

After you've purchased an E5 plan or a MyAnalytics add-on, you have to configure MyAnalytics for your organization. We recommend that you take the following steps:

• Review the MyAnalytics privacy guide

• Configure MyAnalytics user settings

• Check that access to the Office Graph is enabled

• Assign MyAnalytics license to users

• Verify that the MyAnalytics outlook add-in is installed

Review the MyAnalytics privacy guide

We realize that organizations have varying requirements when it comes to privacy and employee data use. MyAnalytics is designed with a variety of options so that you can address your organization's policy or legal considerations regarding privacy and employee data use. To familiarize yourself with these options, you should review the Privacy Guide for MyAnalytics personal dashboard and Outlook Add-in to ensure that you configure MyAnalytics appropriately for your organization.

Configure MyAnalytics user settings

You can use the following options to configure MyAnalytics for each user in your organization.

You can decide to change these default behaviors for any user by setting the PrivacyMode parameter:

PrivacyMode	Licensed user	Unlicensed user
Opt-in This is the default setting	Office 365 data is used for aggregated information shown to licensed users Personal dashboard is available User can opt-out through the Feature settings menu	Office 365 data is used for aggregated information shown to licensed users User can not opt-out. Only admin can opt the user out
Opt-out	Office 365 data is not used for aggregated information shown to licensed users Personal dashboard is not available User can opt-in through the Feature settings menu	Office 365 data is not used for aggregated information shown to licensed users
Excluded	Office 365 data is not used for aggregated information shown to licensed users Dashboard is available User can not opt-in through the Feature settings menu	Office 365 data is not used for aggregated information shown to licensed users

Notes: The following applies when you use the default settings :

• All users in your organization, whether or not they have MyAnalytics licenses issued to them, are opted-in.

• Licensed users will have MyAnalytics automatically enabled for them after a license is assigned to them. If you want your licensed users to instead have the choice to opt-in, you must change the default settings.

Use Exchange Online PowerShell to run cmdlets to set or get MyAnalytics user settings

For more information about the Exchange Online PowerShell, see Connect to Exchange Online PowerShell.

PrivacyMode has three different settings: Excluded, Opted-in, and Opted-out, as described below. Configure MyAnalytics settings for a user with the following cmdlet:

Set-UserAnalyticsConfig –Identity <string> [PrivacyMode <string[]>]

Parameter	Required	Description	Default value
Identity	Yes	User ID for the current user as stored in Azure Active Directory (AAD).	-
PrivacyMode	Yes	Excluded: MyAnalytics will not use the current user's data to compute derived statistics for other users. The current user will not be able to change this from the Feature settings menu in MyAnalytics, but will still be able to see personalized statistics in their MyAnalytics dashboards. Opt-out: MyAnalytics will not use the current user's data to compute derived statistics for other users. The current user will not see statistics in MyAnalytics, but can change this from the Feature settings menu and choose to opt-in. Opt-in: MyAnalytics will use the current user's data to compute derived statistics for other users. The current user will see statistics in MyAnalytics, and can change this from the Feature settings menu to opt out.	Opt-in

Get MyAnalytics settings for a user with the following cmdlet:

Get-UserAnalyticsConfig –Identity <string>

Parameter	Required	Description	Default value
Identity	Yes	User ID for the current user as stored in AAD	-

Check that access to the Office Graph is enabled

Learn how to check that the Office Graph is enabled.

Note: If you don't allow access to the Office Graph, Delve will be removed from the Office 365 app launcher, and users in your organization will not be able see statistics from MyAnalytics in Delve.

Assign MyAnalytics license to users

You have to assign a MyAnalytics license to users that should see statistics from MyAnalytics. For information on how to do this, see Assign licenses to users in Office 365 for business.

If you don't want a user to see any statistics from MyAnalytics, just remove the MyAnalytics license from the user.

Verify that the MyAnalytics Outlook add-in is installed

The MyAnalytics Outlook add-in is automatically installed for your organization when you purchase one of the E5 plans or add-ons that are listed at the beginning of this article. Users will start to see the MyAnalytics Outlook add-in in their Outlook mail applications automatically after a license is assigned to them.

You can validate that the add-in is installed by looking in the Add-Ins list for your organization in the Office 365 admin center.

1. Sign in to Office 365 with your work or school account.

2. Select the app launcher icon in the upper-left and choose Admin.

   Note: The Admin tile appears only to Office 365 administrators.

3. Click the link to the new admin center that is shown in a banner on the top of the page.

   Note: You can go back to the old admin center by clicking the "Go to old admin center" button on the top right hand corner of the new admin center.

4. In the admin center preview, click Menu > Settings > Services & add-ins.

5. Verify that the MyAnalytics add-in is in the list of the installed add-ins that are displayed on the page.

If the MyAnalytics Outlook add-in is not installed, you can install it manually following these instructions. The MyAnalytics manifest can be found here.

Welcome emails for your users

After a user has been licensed, MyAnalytics will begin the setup process, accrue data (through calendar and email) for that user, and develop statistics on that data.

Once setup is completed, MyAnalytics sends a welcome email to the licensed user. The welcome email gives the user some basic information about MyAnalytics, for example what it is and how it works, and also gives the user a first look at some of their statistics. No action from the user is required in order to receive the welcome email.

Users who have been licensed for MyAnalytics have the ability to opt out of MyAnalytics. Instructions on how to opt out will be provided as a link within the welcome email.

If a user wishes to use MyAnalytics but does not want to receive further emails from the product, they can follow directions for opting out of email communication at the bottom of this article.