Use a screen reader to insert a picture or image in an email in outlook

Screen reader content

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use Outlook Mail with Narrator, the built-in Windows screen reader, to add images into your email messages.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

In this topic

• Insert a picture from your device

• Add alternative text to an image

Insert a picture from your device

Spice up your emails and add a picture from the local storage on your device.

1. While writing an email, place the focus where you want to insert the picture.

2. Swipe left or right until you hear "More options, button collapsed," and then double-tap the screen.

3. Swipe right until you hear "Insert, button collapsed," and then double-tap the screen. You hear: "Files button."

4. Swipe right until you hear "Pictures button," and then double-tap the screen. The Photos app opens and the focus is on the first picture in the collection.

5. Swipe right or left until you hear the picture you want, and double-tap the screen to select.

6. Swipe up until you hear "Landmarks and containers," then swipe right until you hear: "App bar, double-tap to expand."

7. Swipe down until you hear "Items," swipe left until you hear "Insert, app bar button," and then double-tap the screen to insert the picture.

8. To close the More options menu, swipe left until you hear "More options, button expanded," and then double-tap the screen.

Add alternative text to an image

Make your email more accessible and add alternative text to the images in your email.

1. In an email, to select the image to which you want to add alternative text, swipe left or right until you hear "Selected, image."

2. Swipe right until you hear "More options button," and then double-tap the screen.

3. Swipe right until you hear "Picture button," and then double-tap the screen. The Picture menu opens.

4. Swipe right until you hear "Alt text button," and the double-tap the screen. You hear: "Title, editing." The Alt Text dialog opens, the focus is on the Title text field, and the on-screen keyboard pops up.

5. Type the alternative text title.

6. Swipe right until you hear "Description, editable text," and then double-tap the screen.

7. Type the alternative text description.

8. To exit the dialog, swipe left or right until you hear "Done button," and then double-tap the screen.

See also

Save an image or attachment from an email in Outlook

Use a screen reader to add a signature in Outlook

Use a screen reader to insert a hyperlink in Outlook

Use a screen reader to format text in your email in Outlook

Basic tasks using a screen reader with email in Outlook

Use a screen reader to explore and navigate Outlook Mail

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