Organize your inbox in outlook on the web

Organizing your inbox is paramount to keep you productive. Making the switch from Gmail to Outlook, here are a few differences in terminology and functionality between the two apps:

• Outlook uses Folders, while Gmail uses labels, to organize messages.

• Outlook uses Rules to sort your emails into folders and categories as they are delivered. Gmail uses filters. Outlook also has filters, but in Outlook it is a way to sort the inbox or a folder.

• Flagging an email in Outlook is a lot like starring an email in Gmail.

Use Folders to organize your email

To move an email to a folder:

1. Select a message.

2. Select Move to.

3. Choose a folder.

Or, drag and drop an email into a folder.

Create Rules to filter your email automatically

You can make your Rules as complicated or as simple as you want. Here's how you quickly send all messages from a single sender to a specific folder:

1. Right-click a message and select Create rule.

2. Select the folder you want to move messages from the sender to.

   Note: Select More options to customize your rule.

3. Select OK.

Flag email for follow up

• Right-click an email and select Flag.

  Or, hover over the message and select Flag .

• Select Filter > Flagged to see all your flagged messages.

Archive email

Use Archive when you want to keep a clean inbox, but don't want to delete certain emails. Unlike deleted messages, archived messages can be searched.

1. Select one or more messages.

2. Select Archive.

Note: Features and information in this guide apply to Outlook on the web as available through Microsoft 365.