Try-it! Transcript

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Add an org chart to your slide. Watch this video to get started.

Create an organization chart

1. On the INSERT tab, in the Illustrations group, click SmartArt.

2. In the Choose a SmartArt Graphic gallery, click Hierarchy, click an organization chart layout (such as Organization Chart), and then, click OK.

3. To enter your text, do one of the following:

   • Click in a box in the SmartArt graphic, and then type your text. For best results, use this option after adding all the boxes that you want.

   • Click [Text] in the Text pane, and then type your text.

   • Copy text from another location or program, click [Text] in the Text pane, and then paste your text.

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Create an organization chart using SmartArt Graphics

Your company had a major reorganization. Now, you need to present the new structure in a clear, bold org chart.

You have seen org charts done in PowerPoint and you wonder about the best method for creating the one, and the right tools to use.

The place to start is the INSERT tab and SmartArt.

In SmartArt, you'll find a category called Hierarchy, which has several org chart layouts.

Look for one that has 'Organization Chart' in the title.

When you click a chart type, you see a preview of it and a description.

Pick a layout that is suitable, and click OK.

The new chart opens with a few shapes and a Text pane displayed on the side.

The Text pane gives you an outline format for filling in the chart.

For example, when I type in the top bullet, I also fill in the top shape in the chart.

Each level in the outline fills in the next level of the chart.

Here is the assistant, and the first name in the first subordinate row.

When I press Enter to add a new bullet, I add a new shape to the chart.

So, the Text pane enables me to both add text and build the chart.

Of course, I can type directly in the chart, too.

And use SMARTART TOOLS to help build the chart. These appear whenever the chart is selected.

For example, to add a person who reports to Naomi Sharp, I'd select that shape in the chart, click the arrow next to Add Shape, and click Add Shape Below.

Both the SMARTART TOOLS and Text Pane help you structure the chart and add content, according to your preferences.

The SMARTART TOOLS additionally give you Style options. I'll click Text Pane to close the pane.

Use SmartArt Styles to enhance the chart design, and add different coloration, gradient shading, and bevels.

With the Change Colors gallery, apply a Color Style.

Try other colors in the theme, or a style that varies the colors for each chart level.

Also, you might want to click DESIGN and try different themes in the Themes gallery.

Then, go back to the DESIGN tab under SMARTART TOOLS and work some more with the Color Styles.

Up next: Build an org chart using the text pane.