Managing your contact

Note: This article has done its job, and will be retiring soon. To prevent "Page not found" woes, we're removing links we know about. If you've created links to this page, please remove them, and together we'll keep the web connected.

This article describes options for sharing your contact with other users. You can also manage contacts in your contact list.

What do you want to do?

Listing your contact in directories

Sending your contact to other people

Viewing your digital fingerprint

Listing your contact in directories

By default, your account identity is listed in your local network directory. It is not automatically listed in the Public Workspace Contact Directory. You can change how your contact is listed in these directories at any time in your account preferences. If you commonly use SharePoint Workspace with people who are outside of your corporate network, you might want to list your account identity in the Public Workspace Contact Directory to enable these people to find you more easily.

The contact information shown in these directories depends on which fields are filled out in the Edit Identity dialog box associated with the contact identity. Additionally, you can opt to display only the identity display name, or all contact information you provide.

Changing how you list your contact

To change how you list your contact information in directories, do the following:

1. On the File tab, click Info, click Manage Account, and then click Account Preferences.

2. Click the Identities tab.

3. If necessary, select the identity you want change from the drop-down menu.

4. Select the listing options you want from the directory drop-down menus.

   When you make your selection, an alert displays to confirm your action. Note that any subsequent changes you make to the identity information are immediately sent to all users who have your contact in their contact list or workspaces.

   • No Listing. SharePoint Workspace does not list your account identity in the directory. If the contact is currently listed, selecting this option removes the contact from the directory.

   • Name only. Lists only the display name as entered in the Full Name field in the Edit Identity dialog box.

   • All Contact Information. Lists all information as entered in the Edit Identity dialog box.

Removing your contact from a directory

To remove your contact from a directory:

1. On the File tab, click Info, click Manage Account, and then click Account Preferences.

2. Click the Identities tab.

3. If necessary, select the identity you want to remove from the drop-down menu.

4. Select No Listing from the directory drop-down menu.

Top of Page

Sending your contact to other people

You can send your contact to other people as a file attachment in an e-mail message or in a SharePoint Workspace message. Use e-mail if you do not yet have the recipient's contact, or if the recipient does not have SharePoint Workspace.

To send your contact to others in an e-mail message:

1. On the File tab, click Info, click Manage Account, and then click Account Preferences.

2. Click the Identities tab.

3. Click E-mail this Contact.

   A warning message displays to inform you that this option will open your e-mail client. Click Yes to continue.

   Your e-mail client opens to a message that contains text with instructions for downloading SharePoint Workspace.

4. Enter address and any other information you want in the e-mail message, and then send it.

Top of Page

Viewing your digital fingerprint

SharePoint Workspace assigns a unique "digital fingerprint" to your account identity. A digital fingerprint appears as a long string of letters and numbers (with punctuation marks for readability). Other users may ask you to tell them your digital fingerprint in order to verify your identity before they share information with you. You can also use digital fingerprints to verify the identities of other users.

To see the digital fingerprint associated with your identity:

1. On the File tab, click Info, click Manage Account, and then click Account Preferences.

2. Click the Identities tab.

3. If necessary, select the identity you want from the drop-down menu to display its associated Digital Fingerprint.

   If you have only one identity in your account, which is typical, you will not see a drop-down menu.

4. Click the Security tab.

   The digital fingerprint for the selected identity appears under the Digital Fingerprint heading.

Top of Page