SharePoint Online Tags & Notes feature retired

The Tags & Notes feature of SharePoint Online has been retired. Users can no longer create new tags and notes or access existing ones. For a limited time, all existing tags and notes will be archived into .csv files, which can be exported from the SharePoint admin center. Only SharePoint Online admins can export these files.

This change will affect users in the following ways:

Item	Description of change
Tags & Notes button on ribbon	Still visible but disabled.
Note Board and Tag Cloud web parts in the web part gallery	Still visible and enabled. The web parts will show up as blank when added to a page.
Note Board and Tag Cloud web parts embedded in a page	Page will display a blank space in the area previously occupied by the web parts. Edit the page to remove the web parts.
Social tags	Social tags will no longer appear in the tags refiner. The refiner will still display hashtags.
Tags and notes listed on personal sites	The area that previously listed tags and notes will be blank.

Export Tags & Notes

Important: You can export archived tags and notes through calendar year 2014. After that, the archive and the ability to export it will be removed. Export tags and notes now to avoid data loss.

1. Browse to the SharePoint Online admin center.

2. Click user profiles.

3. Click Manage Social Tags and Notes.

4. Click Export tags and notes data.

   

What to use instead of Tags & Notes

Here's what we recommend as an alternative to Tags & Notes:

• Follow documents to see updates in your newsfeed when others make changes to the document (see Follow documents to track them )

• Keep track of all the documents and sites relevant to you ( see Organize documents and sites in Office 365)

• Add an enterprise keyword to a SharePoint item to use for distributing the item to anyone following the keyword (see Add an enterprise keywords column to a list or library)

• Use Yammer (see Say hello to Yammer)

• Review differences between SharePoint newsfeed and Yammer (see Pick your enterprise social network: Yammer or Newsfeed?)

• Add a Yammer feed to a SharePoint page (see Embed a Yammer feed into a SharePoint site)