Define fiscal periods

Using Microsoft Project Web App, you can easily define the fiscal periods for a specific year. By creating the fiscal periods in bulk, you can base them off several different models, and Microsoft Project Server 2010 will calculate the dates accordingly.

For example, if your organization divides each quarter into three periods—one that is four weeks long, followed by one that is five weeks long, and then another that is four weeks long—you can specify this model in Project Web App, and Project Server 2010 will create fiscal periods for the year according to that schedule. So, if the fiscal year begins on January 1, 2011, the first quarter will have three periods:

• Period 1: 1/1/2011 – 1/28/2011

• Period 2: 1/29/2011 – 3/4/2011

• Period 3: 3/5/2011 – 4/1/2011

To set fiscal periods in Project Web App:

1. On the Quick Launch, in the Settings section, click Server Settings.

2. On the Server Settings page, in the Time and Task Management section, click Fiscal Periods.

3. In the Manage Fiscal Period section, click the year that you want to define as the fiscal period, and then click Define.

4. In the Define Fiscal Period Start Date section, type the date on which the fiscal year should begin, or select it by using the date picker.

5. In the Set Fiscal Year Creation Model section, select a formatting method for the fiscal period:

   • 4,5,4 Method    Sets a four-week fiscal period, followed by a five-week fiscal period, and then another four-week fiscal period.

   • 4,4,5 Method    Sets a four-week fiscal period, followed by another four-week fiscal period, and then a five-week fiscal period.

   • 5,4,4 Method    Sets a five-week fiscal period, followed by a four-week fiscal period, and then another four-week fiscal period.

   • 13 months    Sets each fiscal period as four weeks.

   • Standard calendar year    Sets each fiscal period according to the standard 12-month year, beginning on January 1.

Note:  If you want to use a different model for your organization's fiscal year, follow the steps in this procedure to choose a model that is closest to what you want your fiscal year to be like. Once you have saved, you can go back and modify the calendar dates to refine the schedule to meet your organization's needs.

1. In the Define Period Naming Convention section, create a unique name for the periods by entering:

   • Prefix    A prefix of up to 15 characters.

   • Next Sequence Number    A sequence number of up to six digits.

   • Suffix    A suffix of up to 15 characters.

Tip:  As you enter a naming convention in the Prefix, Next Sequence Number, and Suffix fields, an example of the final naming convention is displayed under the fields, next to Sample.

1. Click Create and Save.

On the Fiscal Periods page, the fiscal period is displayed with the individual periods showing in the Adjust Fiscal Months grid.

After defining a fiscal period, you can edit it by using the Adjust Fiscal Months grid.

To refine the fiscal period dates:

1. On the Quick Launch, in the Settings section, click Server Settings.

2. On the Server Settings page, under Time and Task Management, click Fiscal Periods.

3. In the Manage Fiscal Period section, select the year that you want to adjust.

4. In the Adjust Fiscal Months section, in the End Date column, click the end date that you want to modify, and then use the date picker to select a new end date. Start and end dates for periods following the modified end date are automatically adjusted so that all periods are contiguous.

5. Click Save.

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