Plan the structure of site collections and sites
Determining the goals and objectives of a Web site are important factors to consider when developing a Web site in Office SharePoint Server 2007. Careful planning will help to ensure that the Web site will be easier to use and easier to manage.
In this article
Determine who will use the site
Deciding what kind of site to create depends on the intended scope and use of the site. You can create a separate site for every project on which your team is working. For example, you might want to create a top-level Web site for an entire organization and separate sites under that site for each team.
Site collections, sites, and subsites
You can use top-level Web sites and subsites to divide site content into distinct, separately manageable sites. Top-level Web sites can have multiple subsites, and subsites themselves can have multiple subsites, down as many levels as your users need. The entire structure of a top-level Web site and all of its subsites is called a site collection.
This hierarchy allows your users to have a main working site for the entire team, plus individual working sites and shared sites for side projects. Top-level Web sites and subsites allow for different levels of control over the features and settings for sites.
Site collection administrators and the Site name Owners group
Site collection administrators have full permissions to all sites in the site collection. Members of the Site name Owners group of the top-level Web site in the site collection can control settings and features for both the top-level Web site and any subsites beneath it that inherit permissions from it. For example, both a site collection administrator and a member of the Site name Owners group of a top-level Web site can do the following:
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Manage users, groups, and permissions
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View usage statistics
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Change regional settings
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Manage Web Part and template galleries
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Manage alerts
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Change the site name and description, theme, and home page organization
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Configure settings, such as regional settings, for the top-level Web site and all subsites
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Update e-mail settings for the top-level Web site and all subsites, if e-mail settings are enabled in SharePoint Central Administration
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Configure Web Part settings for the top-level Web site and all subsites
However, when a subsite uses unique permissions, members of the Site name Owners group for the top-level Web site cannot perform the actions listed above for that site. By comparison, site collection administrators can always perform these actions in all subsites, regardless of whether or not the subsite has unique permissions.
A member of the Site name Owners group of a subsite can control settings and features only for that subsite and any subsites below it that inherit permissions. For example, an administrator of a subsite can do the following:
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Add, delete, or change users and groups, if unique permissions have been set
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View usage statistics
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Change regional settings
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Manage Web Part and template galleries
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Manage alerts
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Change the site name and description, theme, and home page organization
Determine the content of the site
Office SharePoint Server 2007 provides a central location where you can post information, such as team documents, project schedules, events, and announcements, rather than communicating that information through e-mail. A Web site acts as this central location, and as such, you can create a site any time you need to store and share documents in one place. You can do this for your team, for a project, or for any business need.
When you create a new site, you start by selecting one of several site templates. The site templates are grouped into four categories: Collaboration, Meetings, Enterprise, and Publishing. Each template contains pages, lists, libraries, and other elements or features that support specific scenarios in content publishing, content management, records management, or business intelligence.
Explore each template and choose the one that best fits your needs. Keep in mind that after you choose a template, you can customize it as much as you like. For more information on site templates, see the article Default site templates.
Save customizations as templates
You can save an existing site or list as a custom template. Custom templates are a way of packaging up a set of changes to an existing site and making those available for new sites and lists. Every custom template is based on a site definition. You can store Web Parts, list templates, and site templates in libraries for use by all sites in the site collection. Custom templates are made available through the Site Template Gallery and List Template Gallery pages.
Plan the navigation structure
The navigation consists of links that users use to access the major sections and pages on a site. The following site navigation elements are available:
| Site navigation elements | Description |
| View All Site Content | This navigation element appears as a link on the left-hand side of a page, directly above the Quick Launch. You cannot customize or disable this link. When you click this link, the All Site Content page appears, which provides a list of links to all lists, libraries, discussion boards, surveys, and the Recycle Bin for a site. |
| Quick Launch | This is a customizable navigation element that displays section headings and links to different areas of your site. By default, the Quick Launch appears on most pages directly below the View All Site Content link. |
| Tree View | This navigation element has the same look and feel as Windows Explorer. Branches of the tree that contain other objects can be expanded to view those objects. The tree view is not configurable and is not displayed by default. When displayed, the tree view appears directly under the Quick Launch. |
| Top link bar | This is a customizable navigation element that appears as one or more hyperlinked tabs across the top of all pages on a site. |
| Content breadcrumb | This navigation element provides a set of hyperlinks that you can use to quickly navigate up the hierarchy of the site you are currently viewing. This breadcrumb does not appear when you are on the home page of a site. However, when you navigate down the site hierarchy, this breadcrumb appears above the name of the page to which you have navigated. |
| Global breadcrumb bar | This navigation element provides hyperlinks that you can use to navigate to different sites within your site collection. This breadcrumb is always visible, and appears in the top-left corner of the page, above the name of your site. |
Determine access to sites and site content
When you set up a Web site, you need a way to specify who has access to it. For a typical Internet site, you probably want everyone who comes to the site to be able to view your content, but you don't want them to be able to change that content. For a company intranet site, you may want a few users to control the structure of the site, but many more users to add new content or participate in group calendars or surveys. For an extranet, you want to carefully control which users can view the site at all. Generally, access to Web sites is controlled by combining user accounts with permissions that control the specific actions users can perform.
Permissions can be set at the top-level site, subsite, and list and library levels. Find links to more information about setting permissions in the See Also section.
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