Mail settings
Use Mail settings to customize the settings for messages. You can do things like set up a signature to be added to the messages you send, or control message tracking.
Go to Mail settings
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Sign in to Outlook Web App. For help, see Sign in to Outlook on the web.
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At the top of the page, choose Outlook (or Mail). Or, choose the app launcher
> Mail.
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At the top of the page, select Settings
> Options, and then select one of the following:-
Settings > Mail
OR
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Mail > Automatic processing
Mail > Layout
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I'd like to change the settings for:
Automatic processing
Layout
See the Related topics section at the end of this article for details about options not listed here.
Message options
Use Message Options to control what happens when you move or delete an item, to play a sound when a new item arrives, and to automatically empty your Deleted Items folder when you sign out.
| Setting | Description |
| After moving or deleting an item | Use the drop-down list to choose an action to be automatically performed when you move or delete an item. |
| Empty the Deleted Items folder when I sign out | Use this setting to automatically empty the Deleted Items folder when you sign out of Outlook Web App. |
| Warn me when I send a message that may be missing an attachment | When this setting is checked, you'll see a warning if you mention an attachment in a message but don't include one. You can still send the message with or without an attachment. |
Mark as read
Use this option to control how and when items are marked as read.
| Setting | Description |
| Mark displayed item as read | As soon as you view an item it is marked as read. You can also change how quickly this happens. |
| Mark items as read when the selection changes | The item is marked as read as soon as you view something else. |
| Don't automatically mark items as read | Choose this option if you want to manually mark items as read. |
Read receipts
Use Read Receipts to control what happens when you receive a message where the sender has requested to be notified when you've read it.
| Setting | Description |
| Ask me before sending a response | Select this option button if you want to be prompted before a read receipt is sent. This is the default setting. |
| Always send a response | Select this option button to automatically send a read receipt to the sender whenever one is requested. |
| Never send a response | Select this option if you never want to send a read receipt to a sender who requests a receipt for their email message. |
Conversations
Use the Conversations settings to control how messages are displayed in Conversation view.
Tip: You can also find these settings by going to Settings > Display options.
| Setting | Description |
| Show items in this order | Choose to show the newest or oldest message on top |
| When items have been deleted | Choose to show or hide deleted items. |
Create an email signature
An email signature is text that you can add to the end of outgoing messages. If you use both Outlook Web App and Outlook, you need to create a signature in each.
| Setting | Description |
| Text box | Type the signature you want to use in the text box. Use the formatting bar to format the font as you want it to appear. |
| Automatically include my signature on messages I send | Select this check box to automatically include your signature on all outgoing items, including replies and forwards. |
Keep in mind:
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If you don't select the check box to automatically include your signature on messages you send, you can add your signature to a message by selecting the
Insert menu at the top of the message and selecting Signature. -
You can't include an image file (such as a .gif or .tif) in your signature in Outlook Web App.
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For more information, see Create and add an email signature in Outlook Web App.
Message format
Use the Message Format settings to set the default format for new messages. You can also format messages when you create them by using the formatting toolbar in the new message.
| Setting | Description |
| Always show Bcc | Use this to add the Bcc line to all new messages that you create. Recipients whose names are listed on the Bcc line get a copy of the message, but their names don't appear in the list of recipients. Bcc recipients can't see the names of other Bcc recipients. |
| Always show From | Use this to show the From line in all new messages you create. |
| Compose messages in this format | Use this setting to set the default format of messages you send. You can use either HTML or Plain text. HTML lets you control the font size, style, and color used in your messages. |
| Message font | Use this setting to select the default font for messages you create. This option is only available if you chose HTML in Compose messages in this format. |
Keep in mind:
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You can also use change the settings on individual messages to show or hide the From and Bcc fields and to switch between HTML and plain text.
Message list
Normally Outlook Web App shows three lines of information for each message in your inbox: sender, subject, and part of the first line of text. Use the Message list option to show the sender or subject first, and show or hide the preview line.
Tip: You can also find these settings by going to Settings > Display options.
| Setting | Description |
| Layout | Display the sender name or subject first. |
| Preview text | Show or hide the preview text. |
Reading pane
Use the Reading Pane settings to control when messages viewed in the reading pane are marked as read.
Tip: You can also find these settings by going to Settings > Display options. There you can change the reading pane layout for a single folder, as well as for all folders.
| Setting | Description |
| Choose where the reading pane should appear | Show the reading pane at the right or at the bottom, or hide the reading pane. |
| When writing email messages | Compose mail in the reading pane, or in a new window. |
| When signing in to Outlook Web App | Automatically select the first message in the list when you sign in, or select no messages so you can choose which one to show. |
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