Privacy supplement for Microsoft Office Communications Server 2007 R2 Group Chat ("Group Chat")

Last updated: December 2008

This page is a supplement to the Privacy Statements for Microsoft Office Communications Products. In order to understand the data collection and use practices relevant for a particular Office Communications product or service, you should read both the Privacy Statement for Microsoft Office Communications Products and this supplement.

Chat History

What This Feature D oes: Chat History contains all messages and files posted to a chat room, whether these messages are still in the chat room display or not.

Information Collected, Processed, or Transmitted: Chat History stores the messages and files posted to a chat room on a server your administrator configures. No information is sent to Microsoft.

Use of Information: You can search for Chat History content in a specific chat room, a specific folder, or across all chat rooms that you are a member of and that have Chat History. You must be a member of a chat room to access its Chat History.

Choice/Control: Chat History is only available for chat rooms in which the feature has been enabled by the Chat Room manager.

Client-Side Logging

What This Feature Does: Client-Side Logging stores information about your use of Group Chat on your computer in your user profile. The information can be used for troubleshooting Group Chat issues you may have.

Information Collected, Processed, or Transmitted: Client-Side Logging stores information on your computer such as session initiation protocol (SIP) messages for your Group Chat interactions. This includes information about the sending computer and the servers that route each Group Chat post, such as IP address and network address. In addition, your contact list, IP address, phone number, display name, computer name, presence information, and names of standard, scoped and private chat rooms that you have created will be stored. However, the contents of your Group Chat posts are not stored. Client-Side Logging does not send any of this information off your computer.

Use of Information: Client-side logs can be used for troubleshooting Group Chat issues you may have. They are not automatically sent to Microsoft, but you can choose to send them manually.

Choice/Control: Client-Side Logging is turned on by default and cannot be disabled. However, you can access or delete the Group Chat client-side log file, which you can find by taking the following steps:

1. Open the folder on your computer that contains the Group Chat client-side log file. The location of this folder will be different depending on the operating system you are using. Following are the locations for Windows XP and Windows Vista:

• Windows XP: <System Drive>\Documents and Settings\<User Name>\Tracing

• Windows Vista: <System Drive>\Users\<User Name>\Tracing

2. Once the folder is open, choose the file beginning with the name GroupChatConsole. This is the Group Chat log file.

Compliance

What This Feature Does: The Compliance feature allows your administrator to archive both logged and unlogged group chat activity, including group chat, files, stories, and images.

Information Collected, Processed, or Transmitted: The Compliance feature stores the content of chat messages and information about your chat usage on a server your administrator configures. No information is sent to Microsoft.

Use of Information: Your administrator can use this information to administer your enterprise's use of Group Chat.

Choice/Control: The Compliance feature is turned off by default, and must be turned on by an enterprise administrator. You should review your company's data usage and monitoring policies to determine whether the Compliance feature might be enabled.