Keyboard Shortcuts in OneNote 2016 for Mac

This article lists the keyboard shortcuts for OneNote 2016 for Mac. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse.

Note: The shortcuts in this topic refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

In this topic

• Frequently used shortcuts

• Get started

• Shortcut conflicts

• Insert content

• Delete content

• Move the cursor

• Format tables

• Search

• Navigate within a notebook

• Advanced cursor navigation

• Other commands

Frequently used shortcuts

The following table shows the most frequently used shortcuts in OneNote 2016 for Mac.

To do this	Press
Select all items on the current page.	+ A (Continue pressing to expand the scope of your selection.)
Select the page title.	+ Shift + T
Cut the selected text or item.	+ X
Copy the selected text or item to the clipboard.	+ C
Paste the contents of the clipboard.	+ V
Undo the last action.	+ Z
Redo the last action.	+ Y
Open notebook.	Shift+ + W or + O
Close notebook.	+ W
Indent a paragraph from the left of a word.	Tab
Indent a paragraph from anywhere in a paragraph.	+ Closing bracket ( ] )
Remove a paragraph indent from the left.	Shift + Tab or + Opening bracket ( [ )
Zoom in.	Shift + Tab or + Plus sign ( + )
Zoom out.	Shift + Tab or + Minus sign ( - )
Reset zoom.	+ Zero (0)
Collapse an expanded outline.	Control + Shift + Plus sign ( + )
Expand a collapsed outline.	Control + Shift + Minus sign ( - )
Open a link.	Select link + Return
Copy the format of the selected text.	Option + + C
Paste the copied text format to selected text.	Option + + V
Start dictation.	Fn + Fn
Insert emoji.	Control + + Space

Get started

For keyboard shortcuts that require two or more keys to be pressed simultaneously, the keys are separated by a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key.

On a Mac keyboard, the Command key is denoted with the symbol. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system (OS) or see your utility application. Also see Shortcut conflicts later in this topic.

If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key every time, you can change your Apple system preferences.

Change function key preferences with the mouse

1. On the Apple menu, press System Preferences.

2. Select Keyboard.

3. On the Keyboard tab, select the check box for Use all F1, F2, etc as standard function keys.

Change function key preferences with the keyboard

1. Press + Spacebar. You hear "Spotlight System dialog," and you're instructed to type. Type sys and press Enter.

2. You hear "System Preferences." The focus is in the search window.

3. Type a and then press the Down arrow key until you hear "Accessibility, completion selected." Press Enter. The Accessibility dialog opens, allowing you to set preferences.

4. Press the Tab key until you hear "You are currently in a table."

5. Press the Down arrow key until you hear "Keyboard." Press the Tab key to move to the Open Keyboard Preferences button and press the Spacebar.

6. Press the Tab key until you hear "Use all F1, F2, etc. as standard function keys." The focus is on a check box. To select the check box, press the Spacebar.

7. To save your changes and close the dialog box, press + Option + W.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

1. On the Apple menu, press System Preferences.

   Note: To use System Preferences, you must have full keyboard access turned on.

2. Press Keyboard

3. Press the Shortcuts tab.

4. Click Mission Control.

5. Clear the check box for the keyboard shortcut that you want to use.

If you need to perform this function with the keyboard, only please see the topic Accessibility in Office 2016 for Mac.

Insert content

To do this	Press
Insert a line break without starting a new paragraph.	Shift + Return
Insert a line break.	Shift + Return
Insert the current date.	+ D
Insert the current date and time.	+ Shift + D
Insert equations (or convert selected text to a math equation).	Control + Equal sign ( = )
Use Smart Lookup.	Control + Option + + L

Delete content

To do this	Press
Delete character to the left of cursor.	Delete
Delete character to the right of the cursor.	fn + Delete
Delete one word to the left.	Option + Delete
Delete one word to the right.	fn + Option +Delete or Option + Del

Move the cursor

To do this	Press
Move one character to the left.	Left Arrow
Move one character to the right.	Right Arrow
Move one word to the left.	Option +Left Arrow
Move up a line.	Up Arrow
Move down a line.	Down Arrow
Move to the beginning of the line.	+ Left Arrow
Move to the end of the line.	+ Right Arrow
Move to the beginning of the word to the left.	Option + Left Arrow
Move to the ending of the word to the right.	Option + Right Arrow
Go to next paragraph.	+ Up Arrow
Go to previous paragraph.	+ Down Arrow
Scroll up in the current page.	Page Up
Scroll down in the current page.	Page Down
Go to the top of the page.	Command + Up Arrow
Go to the bottom of the page.	Command + Down Arrow
Go to the next paragraph.	Option + Up Arrow
Go to the previous paragraph.	Option + Down Arrow

Format tables

To do this	Press
Create a table.	Tab
Create another column in a table with a single row.	Tab
Create another row when at the end cell of a table. NOTE: Press Return a second time to finish the table.	Return
Create a column to the right of the current column in a table.	+ Option+ R
Create a column to the left of the current column in a table.	+ Option + E
Create a row below the current row in a table.	+ Return
Create another paragraph in the same cell in a table.	Option + Return

Search

To do this	Press
Search on the page.	+ F
Search all notebooks.	+ Option + F

Navigate within a notebook

To do this	Press
Switch between sections in a notebook.	Option + Tab
Switch between pages in a section.	Start with the cursor within a page, then press Control + Tab. The focus moves to Add Page. Press the Tab key to move the focus to your page. Press the Up arrow key or Down arrow key to select the previous or next page in your section.
Move the selected paragraphs up.	+ Shift + Up Arrow
Move the selected paragraphs down.	+ Shift + Down Arrow
Move the selected paragraphs left (decreasing the indent).	+ Shift + Left Arrow

Advanced cursor navigation

To do this	Press
Move the insertion point up in the current page, or expand the page up.	+ Option + Up Arrow
Move the insertion point down in the current page, or expand the page down.	+ Option + Down Arrow
Move the insertion point left in the current page, or expand the page to the left.	+ Option + Left Arrow
Move the insertion point right in the current page, or expand the page to the right.	+ Option + Right Arrow

Other commands

To do this	Press
Open other notebooks or create new ones.	+ O
View the list of your open notebooks.	Control + G
Create a new notebook page.	+ N
Open the OneNote preferences.	+ , (Comma)
Move page to another location.	+ Shift + M
Copy page to another location.	+ Shift + C
Move or copy page again to last selected section.	Option + + T
Enter full-screen mode.	Control + +_F
Synchronize this notebook.	+ S
Synchronize all notebooks	Shift + + S