Starting Voice and Video

Depending on how the meeting organizer set up the meeting, you can communicate with the other attendees either through your computer or through a telephone conference call. You can also connect a webcam to your computer so that other attendees can see you. With Live Meeting, you can do the following.

• Join using Dial-in Conferencing. The dial-in feature is a new audio option for conferences that are hosted on Office Communications Server 2007 R2. Users who do not have access to a computer or Office Communicator 2007 R2 Phone Edition who want to join an audio conference, can now call in to the conference using a regular mobile, desk, or home phone. You will need the following access information to dial in from your phone:

• Conference dial-in number

• Conference ID

• Passcode, if one is required.

• Or, to join as an authenticated caller or conference leader you will need:

• Your personal identification number (PIN)

• Your telephone extension number

• If you received an e-mail invitation to a conference that supports dial-in conferencing, access information is included in the invitation under Audio Information.

• If Computer Audio is listed, you can connect to the meeting and listen to it through your computer. You need speakers to listen to the meeting, and if you plan to talk in the meeting, you also need a microphone. Alternatively, you can use a headset with built-in earphones and microphone.

• Manually join the phone conference by calling the conference call phone number provided in your e-mail invitation. If the meeting organizer set up a phone conference for the meeting, the phone conference information, including the conference call number and the participant code, are included in the meeting invitation.

• Allow Live Meeting to call you and automatically add you to the phone conference. If the meeting organizer set up integrated audio conferencing for the meeting, you can instruct Live Meeting to call you at a phone number that you specify. When you answer the call, Live Meeting automatically adds you to the phone conference. You do not have to remember conference call information, such as access phone numbers and participant codes.

• Join a conference that uses Internet Audio Broadcasting. If the meeting organizer chooses to broadcast one-way audio for the meeting by using the Internet, you can connect to the broadcast and listen to it through your computer.

To connect to Computer Audio

1. Join the meeting by using the procedures described previously in this topic.

2. If the meeting uses Computer Audio, by default the audio should be on when you join the meeting. If audio is not on, click Voice & Video, and then click Join Audio.

Tip: To ensure that your speakers and camera work correctly, use the Set Up Audio and Video feature after you first connect to the meeting. Either press CTRL + T or click Voice & Video, click the More icon, click Options, and then click Set Up Audio and Video. Follow the instructions in the feature to specify and test your speakers, microphone, and webcam.

To join a phone conference by calling the conference call number

1. Join the meeting by using the procedures described previously in this topic.

2. To view the Phone Conferencing information for the meeting, click Voice & Video, click the Join Audio drop-down menu, and click View Call-In Details.

   Note: This information is also contained in your e-mail invitation for the meeting.

3. Using your phone, call the conference call number and then supply the participant code when prompted by the conference calling service.

To join a phone conference by having Live Meeting call you

1. Join the meeting by using the procedures described previously in this topic.

2. Click Voice & Video, click the Join Audio drop-down menu, and then click Call me.

   Note: If this is the first time that you have joined a meeting that uses only telephone conferencing, a dialog box appears automatically, allowing you to enter a phone number that the conferencing service should use to call you.

3. In the Join Conference Call dialog box, enter the phone number where the service can reach you.

4. Click Join Conference Call. Live Meeting integrated audio calls the phone number that you specified. When you pick up the phone, the conference calling service will have already added you to the conference call, and prompts you to supply your name so it can announce your arrival in the meeting.

Note: This feature might not be available if the meeting organizer did not enable it.

To join a phone conference that uses Internet Audio Broadcasting

• If the meeting uses Internet Audio Broadcasting, by default the audio should be on when you join the meeting. If audio is not on, click Voice & Video, and then click Join Audio.

To connect to video

1. If the main video is not visible, click Voice & Video, click the webcam icon, and then click Show Main Video.

2. To use a webcam, follow the instructions provided with your webcam for connecting it to your computer and installing the drivers. When connection and installation are completed, click Voice & Video, click the webcam icon, and then click Start My Video.

Note: If the meeting uses RoundTable for panoramic video, click Voice & Video.