Setting up a SharePoint Document Library connection

When you add a 2007 SharePoint Files tool to a workspace, a welcome screen displays with instructions for setting up a connection to a SharePoint Document library. Note that other workspace members initially see a welcome screen that lists you as the tool creator and asks them to wait for you to set up the connection.

1. Click Setup... to open the Select a document library or folder dialog box.

2. Enter the URL for the SharePoint site that contains the document library you want to synchronize in SharePoint Workspace, and press Enter.

   The URL you type in must be prefixed with HTTP:// or HTTPS://. For example: http://servername.com/sites/mysitename/. If you are unsure of the exact SharePoint site URL, ask your SharePoint site administrator.

   You may be able to copy and paste the SharePoint site URL from a Web browser. However, you will probably need to edit the pasted URL so that it contains only the sections required for referencing the site. For example, http://servername.com/sites/mysitename/default.aspx. In most cases all sections of the URL after the site name and library name must be deleted.

3. If prompted, enter your credential information, and click OK.

   A list of document libraries and subwebs displays.

4. Do one of the following:

   • If you want to synchronize a folder in a document library, double-click the document library to open it and display its list of folders.

     If the folder you want to synchronize is still further down the folder hierarchy, continue to double-click folders until you see the folder you want. Select the folder and press Enter.

   • If you want to synchronize an entire document library into SharePoint Workspace, select it and press Enter.

SharePoint Workspace downloads all files from the selected SharePoint document library or folder. Note that the workspace member who sets up the connection with the SharePoint document library is also the synchronizer.