Video: Rehearse timings for a slide show

Try-it! Transcript

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Use slide timing to record the time that you present each slide, then use the recorded times to advance the slides automatically when you present to your audience.

Rehearse and time the delivery of a presentation

You can rehearse your presentation to make sure that it fits within a certain time frame. While you rehearse, use the Slide Timing feature to record the time that you need to present each slide, and then use the recorded times to advance the slides automatically when you give your presentation to your actual audience. The Slide Timing feature is ideal for creating a self-running presentation.

Note: Be prepared to start delivering your presentation immediately after you complete Step 1 below.

1. On the SLIDE SHOW tab, in the Set Up group, click Rehearse Timings. The Rehearsal toolbar appears, and the Slide Time box begins timing the presentation.

2. While you time your presentation, do one or more of the following on the Rehearsal toolbar:

   • To move to the next slide, click Next.

   • To temporarily stop recording the time, click Pause.

   • To restart recording the time after pausing, click Pause.

   • To restart recording the time for the current slide, click Repeat.

3. After you set the time for the last slide, a message box displays the total time for the presentation and prompts you to do one of the following:

   • To keep the recorded slide timings, click Yes.

   • To discard the recorded slide timings, click No.

Slide Sorter view appears and displays the time of each slide in your presentation.

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When you want to record a running time for each slide, use the Rehearse Timings feature.

This enables you to run through your presentation in Slide Show view and record the time each slide takes.

Then, use the timings to run the show automatically, either to help you rehearse, or for a self-running show.

To record slide timings: When you are ready to run through your show, click the SLIDE SHOW tab and Rehearse Timings.

PowerPoint opens Slide Show view and begins recording a time for the first slide.

On the Recording toolbar, look here for the elapsed time on the current slide.

To move the toolbar, drag it to a preferred position.

Rehearse your points for the slide, and when you are ready, click Next to advance to the next slide.

The clock starts fresh for the next slide. But note that the total time for the show appears here and keeps advancing.

If you need to pause the clock, click Pause, and when you are ready, click Resume Recording.

To reset the clock for the slide, click Repeat, and when you are ready, click Resume Recording.

To interrupt the recording, click the X on the toolbar.

Talk through the slide show and keep advancing to your last slide.

On your last slide, when you click to advance, you see this message here which shows you the total time for the show, and asks whether you want to save the timings. Let's click Yes.

Now, when you click From Beginning to review the show, the slides advance according to the recorded times, and you can focus on rehearsing the presentation, refining your points for each slide.

If you want to turn off the slide timings, on the SLIDE SHOW tab, uncheck Use Timings.

To clear the timings completely, click the arrow next to Record Slide Show, point to Clear, and click Clear Timings on All Slides.

Up next: Edit slide timings.