Microsoft Office Tutorials: March 2021

Wednesday, March 31, 2021

Actual finish fields

The Actual Finish field shows the date and time when a task or assignment was actually completed.

There are several categories of Actual Finish fields.

Data Type Date

Actual Finish (task field)

Entry Type Calculated or entered

How Calculated The Actual Finish field contains "NA" until there is zero remaining work or you set the task's % Complete field or the task or assignment's % Work Complete field to 100. When the work complete reaches 100 percent, Microsoft Project sets the Actual Finish field to the status date or scheduled finish date. If you enter the actual finish date, the scheduled finish date changes to match the actual finish date.

Best Uses Add the Actual Finish field to the sheet portion of the Task Usage or Resource Usage view when you want to display, filter, or edit actual finish dates for assignments. If you enter actual work or percent complete, you can have Project calculate the actual finish date for you according to the status date or scheduled finish date. You can also type the actual finish date in this field.

Examples Jamie has just completed an assigned task. In the Task Usage view, you add the % Work Complete and Actual Finish fields. Next, you enter 100 in the % Complete field. Project recalculates the date in the Finish field, and changes the "NA" in the Actual Finish field to the status date or the scheduled finish date.

Sean has also completed an assigned task. In the Actual Work field, you enter the time Sean has spent on this assignment, which is the same as the total work assigned to Sean. Project recalculates the date in the Finish field, and changes the "NA" in the Actual Finish field to the status date.

Finally, Chris completed an assigned task last Friday. In the Actual Finish field, you enter last Friday's date. Regardless of the information in the % Work Complete field or the Actual Work field, the Actual Finish field contains last Friday's date, and sets the % Work Complete field to 100.

Remarks When you specify that a task is 100 percent complete, Project automatically adjusts the actual finish date based on either the current status date or the scheduled finish date. The date that is used depends on your calculation preferences. You can examine and set these preferences in the Project Options dialog box.

You can also set the status date to a date other than today's date in the Project Information dialog box.

Actual Finish (resource field)

Entry Type Null

Best Uses Add the Actual Finish field to the Resource Usage view when you want to display actual finish dates for assignments. No information is displayed in the Actual Finish resource field; it merely makes the corresponding Actual Finish assignment field information available.

Example You are reviewing actual finish dates for tasks assigned to various resources. You add the Actual Finish field to the Resource Usage view. No information appears in the Actual Finish field next to the resource names. However, the actual finish dates for their assignments appear in the Actual Finish assignment rows below each resource name.

Actual Finish (assignment field)

Entry Type Calculated or entered

How Calculated The Actual Finish field contains "NA" until there is zero remaining work or you set the % Complete or % Work Complete field to 100. When the work complete reaches 100 percent, Project sets the Actual Finish field to the status date or scheduled finish date. If you enter the actual finish date, the scheduled finish date changes to match the actual finish date.

Best Uses Add the Actual Finish field to a task view when you want to display, filter, or edit actual finish dates for tasks. If you enter total actual work or percent complete, you can have Project calculate the actual finish date for you according to the status date or the task's schedule. If you want more control over the information in this field, you can type the actual finish date in this field.

Examples The "Develop estimate" task has just been completed. You add the % Complete field to the Tracking Gantt view, and then enter 100. Project recalculates the date in the Finish field, and changes the "NA" in the Actual Finish field to the status date or the scheduled finish date.

The "Write proposal" task is also now completed. In the Actual Work field, you enter the time the assigned resources have spent on this assignment, which is the same as the total work for the task. Project recalculates the date in the Finish field, and changes the "NA" in the Actual Finish field to the status date or the scheduled finish date.

Finally, the "Conduct client meetings" task was completed last Friday. In the Actual Finish field, you enter last Friday's date. Regardless of the information in the % Complete, % Work Complete, or Actual Work fields, the Actual Finish field contains last Friday's date. The % Complete and % Work Complete fields are set to 100, and the actual work value equals the value in the Work field.

Remarks When you specify that a task is 100 percent complete, Project automatically adjusts the actual finish date based on either the current status date or the scheduled finish date. The one used depends on your calculation preferences. You can examine and set these preferences in the Project Options dialog box.

You can also set the status date to a date other than today's date in the Project Information dialog box.

Configure web conferencing edge server

Use this dialog box to configure the settings for the internal and external interfaces of the Web Conferencing Edge Server.

External IP Address

The IP address used by the external interface of the Web Conferencing Edge Server. If you are using a load balancer, specify the IP address to which the load balancer connects.

FQDN

The fully qualified domain name (FQDN) of the external interface of the Web Conferencing Edge Server.

External ports

The port used for the external interface of the Web Conferencing Edge Server.

Data port

The port used for Web conferencing with external users. The default port is 443.

Internal ports

The port used for the internal interface of the Web Conferencing Edge Server.

Data port

The port used for traffic between internal Web Conferencing Servers and the Web Conferencing Edge Server. The default port is 8057.

Important: If you change this port setting, make a corresponding change on your internal Web Conferencing Servers by using the Web Conferencing Edge Server tab of Web Conferencing Properties for each Standard Edition server or Enterprise pool.

Certificate for this IP address

The certificate associated with the external interface.

Select certificate

Click to assign a certificate to the external interface of the Web Conferencing Edge Server.

Note: You can also use the Certificate Wizard to guide you through the process of configuring the certificate, including assigning the certificate to the external interface of the Web Conferencing Edge Server.

Learn More Online

Click to expand or collapse

For details, see the Operations section of the Office Communications Server Technical Library.

Set call forwarding options

Call Forwarding lets you define how you want Lync to handle incoming calls, when you are away from your work phone or want someone else to take your calls.

Notes:

For emergency services call, call forwarding rules are turned off for 120 minutes so that response personnel can reach you back. You can reset Call Forwarding options at any time by clicking the call forwarding menu at the lower-left corner of the Lync main window.
When you configure Call Forwarding in Lync, the number you set your calls to be forwarded to, will be displayed to the person who called you. This applies to Lync to Lync calls only.

Call Forwarding options

You can direct Lync to handle your incoming calls in the following ways:

Turn off call forwarding

Select this check box if you want to have calls ring only your work phone or Lync.

Forward my calls to:

If you want calls to be forwarded immediately and not to ring your work number at all, select this check box and then select one of the options from the drop-down menu:

Voice Mail: sends your calls directly to your voice mail, if it's been set up.
Mobile: sends your calls to your mobile phone, if the number is recorded on the Lync - Options > Phones window.
Home: sends your calls to your home phone, if the number is recorded on the Lync - Options > Phones window.
New Number or Contact: type a number where you can be reached at, or select a Lync contact you want to take your calls.
My Delegates: if you have set up your delegates, they receive your calls. You can also add delegates from this window if you haven't selected them, or click Edit my delegate members on the Call Forwarding window to manage the members.

Simultaneously Ring:

If you want calls to ring your work number and another number, select this check box and then choose one of the options from the drop-down menu:

Mobile: your calls ring you at your work and also your mobile number if recorded on the Lync - Options > Phones window.
Home: your calls ring you at your work and also your home number if recorded on the Lync - Options > Phones window.
New Number: enter a number where you want your calls to ring, in addition to your work number.
My Delegates: your calls ring at your work and also your delegates, if you've set them up. You can also add delegates from this window if you haven't selected them, or click Edit my delegate members on the Call Forwarding window to manage the members.
My Team-Call Group : if you have set up your team-call group, your calls ring at their phones, as well as your work number. You can also add or remove members of your team-call group at bottom of this window, if you haven't set them up, or click Edit my team-call group members on the Call Forwarding window to manage the members.

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Call forwarding settings

To set the time before calls are forwarded, do the following:

Under Your current call forwarding settings, click the link next to Unanswered calls will go to.
Choose what number you want the call to go to. For example, Voice Mail, or New Number or Contact.
In the Ring for this many seconds before redirecting menu, select a delay time before the call gets redirected.
Click OK to go back to Lync – Options.
Click the link next to These settings will apply, and choose All the time, or only During work hours set in Outlook.

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Edit team-call members

A team-call group is a set of people who can answer your work calls, as long as your support team enables this feature. You can add or remove members, and select which ones can receive calls on your behalf.

Click Edit my team-call group members, and then do any of the following:

To add members, click Add, then double-click the contact you want.
To delete a member, select the contact, and then click Remove.
To specify the delay before the group's phones ring, select a time in the Ring your team-call group after this many seconds.

Note: Setting up team-call group doesn't automatically forward your calls to them. Make sure to choose an option under Simultaneously ring or Forward my calls to, in the call forwarding section.

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Edit delegates

You can add delegates and choose if you want them to receive calls on your behalf. Lync creates a Delegates group in your Contacts list automatically when you add delegates.

To add, remove or manage your delegates:

Click Edit my delegate members.
Click Add, then double-click the contact you want.
To enable your delegates to take your calls, check the box next to Receive Calls.
To specify the delay before your delegates' phones ring, select a time in the Ring your delegates after this many seconds menu.
To delete a delegate, select the name, then click Remove.

Note: Setting up delegates doesn't automatically forward your calls to them. Make sure to choose an option under Simultaneously ring or Forward my calls to, in the call forwarding section.

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Set and update task progress

Sharing out task progress doesn't have to involve complicated calculations. In Planner, it's simple. Tasks can be:

Not started
In progress
Completed

Sometimes you may need more than simple task progress:

Need a to-do list to track progress? Try using a checklist to keep track of task details!
Looking for big-picture plan progress? The Charts view provides overall progress of all tasks in your plan, so you can see how things are going.

Done with a task?

To quickly mark one of your tasks as Completed, point to it and select the check mark.

Click the checkmark to complete a task

Using a touch screen? If you're not using a mouse, you won't see the check box to mark something as completed. Instead, check out a few other ways to update progress.

Tip: Completed tasks are hidden at the bottom of the task list. Scroll down and choose Show completed.

Just getting started?

On the Board, select Group by > Progress,

Click Group by, and select Progress

and then drag tasks between columns to quickly update your plan on the fly.

Drag tasks to the appropriate column

Other ways to update progress

For tasks that are already marked as In progress, you can also change status by selecting the In progress symbol on the task and choosing another status.

Click the progress icon and change status

You can also update task progress by selecting the task itself and using the Progress drop-down box.

Click the task, and select another status in details

Frequently asked questions about mobile device management for office 365

Use a screen reader to add an appointment in outlook

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Outlook 2016 with your keyboard and a screen reader such as JAWS or Narrator, the built-in Windows screen reader, to add an appointment to your calendar. You can also copy an appointment and let others know your availability for meetings.

Notes:

New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
For keyboard shortcuts, go to Keyboard shortcuts for Outlook.
This topic assumes that you are using JAWS. To learn about JAWS for Windows, refer to JAWS for Windows Quick Start Guide.
This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.
This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

Add an appointment to your calendar

To open the Outlook calendar from anywhere in Outlook 2016, press Ctrl+2.
Press Alt+H, N1 to open a blank appointment window. Focus is on the Subject box.
You hear: "Subject edit. Type in text." Type the subject.
Press the Tab key to move to the Location box. You hear: "Location edit." In Narrator, you hear "Location. Editable edit." Type a location for the appointment.
Press Alt+T to move to the Start time area. Focus is on the start date for the appointment.
Tips: Outlook can understand date information in many different forms.
- You can type in ordinary words instead of dates. For example, you can type Today, Tomorrow, or any of most holiday names. You can even type something like Two weeks from tomorrow.
- You can also use different formats when you type an actual date. For example, you can type Apr 25, April 25, 25 April, or 4/25.
  
  Outlook automatically translates each of these into its standard format, MM/DD/YYYY.
After you type in a date, press Enter. Focus changes to the Start time box. You can type in the time of day, or you can use the Up or Down arrow keys to browse through different times of day until you reach the one that you want.
Tips: If your appointment lasts an entire day, you can mark it as an All day event.
- Press Alt+D to move to the End Date box.
- Press the Tab key three times to move to the All day event checkbox, then press Spacebar to select it.
- To move to the Notes area, press Enter.
After you enter the start time, press Alt+D, or press the Tab key, to move to the End Date area. Focus is on the End Date box.
By default, Outlook enters the same date as the Start Date in this box. To accept this date, press Enter. Or, you can type over this date by using the same methods that you used to type in a Start Date (see Step 4). When you finish typing an End Date, press Enter.
The focus moves to the End time box. The end time is automatically set to half an hour after the start time. To change it, type a new time, or browse the options using the Up or Down arrow key. When done, press Enter.
To move to the Notes area, press the Tab key until you hear, "Notes edit." In Narrator, you hear, "Message editing.". Type any information that you want for the appointment.
To save and close the appointment, press Alt+H, A, V.

Copy an existing appointment

When you copy an existing appointment in your calendar, all the information—including any online meeting links—is copied and added to the new appointment you create.

Press Ctrl+2 to go to Outlook Calendar.
The focus is on today. To navigate forward or backward in the calendar, use the arrow keys. To jump between calendar events, press the Tab key to go forward and Shift+Tab to go backward.
When on the appointment you want to copy, press Ctrl+C. JAWS announces: "Copied selection to clipboard." Narrator announces the command.
Navigate to the date and time you want to schedule the new appointment at, and press Ctrl+V. JAWS announces: "Pasted from clipboard." Narrator announces: "<time, date>, one event."

The new appointment is added to your calendar. The subject of the new appointment starts with "Copy," but you can edit it if you want to.
To open the appointment for further editing, press the Tab key, and then press Ctrl+O. When done, press Alt+H, A, V to save and close.

Let people know your availability

You can add a status indicator to your appointment to let other people know your availability. If someone tries to schedule a meeting with you, they'll find this, and know if you are available.

Open the appointment in the calendar by selecting the appointment and pressing Enter.
To add a status indicator, press Alt+H, B to go to the Free/Busy drop down.
Press the down arrow to browse and Enter to select one of these options: Free, Working Elsewhere, Tentative, Busy, and Out of Office.
To save and close the appointment, press Alt+H, A, V.

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Mail merge preview results

You can preview your merged documents and make changes before you actually complete the merge.

To preview, do any of the following in the Preview Results group of the Mailings tab:

Office 2010 Ribbon

Click Preview Results.
Page through each merged document by using the Next Record and Previous Record buttons in the Preview Results group.
Preview a specific document by clicking Find Recipient.

Note: Click Edit Recipient List in the Start Mail Merge group on the Mailings tab to open the Mail Merge Recipients dialog box, where you can filter the list or clear recipients if you see records that you don't want to include.

Office 2010 Ribbon

Join a skype for business meeting

Most of the time, joining a Skype for Business meeting is as simple as clicking the meeting link. And you can join from anywhere, such as an airport, a coffee shop, your hotel, or your mobile device when you're on the road.

Windows Mac



Join a Skype for Business meeting on your Windows PC

In your meeting request, click Join Skype Meeting.
Tips:
- The Meetings view lets you quickly check your upcoming meetings for the day, without having to go to your calendar. You can even join a Skype Meeting right from the Meetings tab, if the meeting was set up by an organizer inside your company.
- In the Skype for Business main window, click the Meetings tab, and then right click a Skype meeting to join.
Your mic is automatically muted. To unmute your mic, find the mic button, and click it. When it looks like this , people in the meeting can hear you.

Note: Make sure you unmute your speakers too!
If you need to switch to a different audio device, click the Call Controls button , then click Devices.
The Switch Devices box shows your available audio devices, with the current one selected. Choose a different one if you'd like.

What'd they say?

Audio quality depends on the network and the device you use. Use a wired network connection and switch off wireless on your computer. If you have to use wireless connection, make sure you have a strong signal. Also use a high quality headset for better audio. For more information, see Phones and Devices Qualified for Skype for Business.

Join with the Web App

Skype for Business Web App is an alternative way to join the meeting if you don't have Skype for Business installed. It opens automatically to connect you to the meeting. For more information, see What is Skype for Business Web App?

Join with phone only

If you're on the road, or if you don't have access to a computer, you can just call into the meeting with a phone. Make sure you grab the conference numbers and IDs from the meeting request before the meeting. See Call into a Skype for Business meeting on your mobile or desk phone.

If you prefer to call in with a phone, instead of using computer audio, you can find the conference numbers and ID in the meeting request. You can also click Find a local number in the meeting request if you're traveling.

What about the PIN? You only need a PIN if you are calling into the meeting as the presenter from a public or cell phone, or if the meeting is set with high security. Otherwise you don't need a PIN, just dial in and wait to get connected.

If you need a PIN and don't remember what it is, click Forgot your Dial-in PIN? in the meeting request, and follow the instructions on the page to reset.

Join a Skype for Business meeting on your Mac

Skype for Business on Mac lets you quickly check your upcoming meetings for the day, without having to go to your Outlook calendar. You can join a Skype for Business meeting right from the main window, if the meeting was set up by an organizer inside your company.

Join with Skype for Business on Mac

In the Skype for Business on Mac main window, find and double-click the meeting you want to attend, or click the Join button.
Welcome to the meeting.
To view meeting participants, to add others, and to mute participants if you're a presenter, click the button.

Use the Invite more people box to add more people to your meeting.
To send an IM to meeting participants, click the button.

Type a message, and then press Enter or click to send the message.
When you first join a meeting, your microphone is automatically muted, and people in the meeting can't hear you. To unmute your microphone, click the button.
When you first join a meeting, the video camera is inactive. To start your video camera, click the button.

Disconnect from the meeting

To exit the meeting, click the button.
At the Need to leave? prompt, confirm you want to leave the meeting by clicking the Leave Meeting button.

Learn more

Recover deleted Class Notebook files from the OneDrive Recycle bin

Create a Class Notebook in OneNote

Use OneNote Class Notebook in Teams

Additional resources for educators

Training

Ask the community

Import a custom region file into 3d maps

Custom regions allows data to be mapped to the regions that matter most to you, even if they are not the traditional zip code, county, state, or country regions. Custom regions are useful for scenarios involving sales districts, school districts, congressional districts, land lot development, crop rotation, geological analysis, and anything else using custom-defined polygons.

You can import .KML or .SHP files that contain custom polygons. Once imported, you can use custom regions in the same manner as you would use standard regions such as zip codes.

Import a custom region file

Open a 3D map.

The 3D Maps window appears.
On the Home tab, in the Map group, click Custom Region.

The Manage Custom Region Set dialog box appears.
Click Import New Set.
In the File name box, browse to and select the file you want to import, and then click Open.

The Manage Custom Region Set dialog box appears, with the file listed in the Set Name box.
Click Import.

Email notifications for missed messages for organization chats and groups

Kaizala lets people within your organization directory discover and start 1:1 or group chats with each other. This feature ensures that employees who do not have Kaizala installed get email notifications for messages sent to them via Kaizala. This feature provides the following capabilities:

Start chats and form groups with non-Kaizala users within your organization directory
Users will automatically receive missed message emails inviting them to Kaizala
Tenant admin controls
Regional availability

Start chats and form groups with non-Kaizala users within your organization directory

Employees can discover and start secure chats and groups with other employees in the organization via directory search feature in Kaizala. If the recipients are not on Kaizala and in Azure Active Directory (Azure AD), they will receive notifications via email for these messages.

Example: Rishi can start a chat with Rohan in his organization and invite him, even though Rohan is not on Kaizala.

Images of phone UI of starting a chat with a user who is not on Kaizala.

Example: Rishi can add Rohan to his work group and invite him, even though Rohan is not on Kaizala.

Images of phone UI of adding to a work group a user who is not on Kaizala.

Users will automatically receive missed message emails inviting them to Kaizala

Employees who are not on Kaizala will receive email messages on their Azure AD account for missed messages periodically. Employees will be provided with a guided experience to install Kaizala, link their Microsoft 365 account, and see the chats and groups of which they are a part.

Example: Rohan receives missed message notifications via email that help him to install Kaizala.

Images of phone UI of missed messages notifications for a user who is not on Kaizala.

Example: After installing Kaizala and linking to his Microsoft 365 account, Rohan gets all the chats and groups of which he was a part prior to joining Kaizala.

Images of phone UI of receiving chats and groups by a user who previously was not on Kaizala.

Tenant admin controls

The Microsoft 365 global administrator or Kaizala administrator can turn on or off the email notifications in the Kaizala management portal. The policy control is available in the Settings > Tenant Policy > Invitations section.

Screenshot of the Tenant policies page in Kaizala.

When turned on, users who are not on Kaizala will start receiving missed message emails. The frequency will be capped at 1 in 24 hours and a maximum limit of 10.
When turned off, users will stop receiving missed message emails.
Additionally, users get an option to unsubscribe from the email notifications at any point, directly from the mailer.

Regional availability

In addition to the previous admin controls, the feature is automatically enabled in Austria, Bahrain, Bangladesh, Bolivia, Brazil, Brunei, Cambodia, Cayman Islands, Chile, Croatia, Czech Republic, Ecuador, Egypt, El Salvador, Ethiopia, Finland, France, Guatemala, Hong Kong, India, Indonesia, Ireland, Japan, Jordan, Kenya, Lebanon, Libya, Maldives, Mexico, Myanmar, Netherlands, Nicaragua, Nigeria, Panama, Portugal, Puerto Rico, Qatar, Romania, Rwanda, South Africa, Spain, Sri Lanka, Sweden, Switzerland, Tanzania, Thailand, Turkey, Uganda, and United States. Roll out of this feature will start in June 2019. For the rest of the countries and regions, the feature can be enabled anytime from the Kaizala management portal by the tenant admin (as shown in the Tenant admin controls section).

Organization chats and groups in Kaizala

Kaizala help center

we can t open this attachment error message in delve

Problem

Consider the following scenario:

You browse to the Home view in Office Delve.
You see email attachments that are presented on cards.
You click the link to one of the attachments.

In this scenario, you receive the following error message:

We can't open this attachment

The email may have been moved or deleted.

Solution

This issue occurs when a message is permanently deleted in Outlook, or the Deleted Items folder is cleared which previously contained the attachment. Delve indexes items from Outlook but after a message that has an attachment is permanently deleted, it takes some time for it to be removed from Delve.

For more information about what you'll find in Office Delve, go to Connect and collaborate in Office Delve.

More information

Still need help? Go to Microsoft Community.

Geocode your power map data

Power Map supports several geographic formats and levels including:

Latitude/Longitude (formatted as decimal)

Lattitude and Longitude data

Street Address
City
County
State / Province
Zip Code / Postal Code
Country/Region

To plot your data, pick the columns that make up your geography from the field list, and specify the geographic level they represent. Power Map takes it from there and plots your data.

For example, Power Map automatically detects and matches the columns in this data set to the geography fields.

Data structure for Power Map

In this case, Power Map starts geocoding the data based on the street address, like this:

Geography and Map Level in the Task pane

After verifying that fields correspond to their geography levels in the Geography section and clicking Next, Power Map automatically starts plotting your data by using Bing. You'll see progress on the status bar, and can make changes to the field list and the globe while Power Map resolves your geographic data.

Power Map status on the Bing Bar

If there are multiple geographic levels, you can quickly view your data at a different level on your map. Using our example, picking the Street level visualizes the data by street, like this:

Power Map showing data by street

Picking the State level visualizes the same data by state, like this:

Power Map showing data by state

Change geography fields

To change the geography fields that are shown on the map by default, you can pick different fields in the Geography list. They'll automatically appear in the Geography and Map Level box, where you can verify and change their map level.

Common geocoding errors

Geocoding conflicts can occur during the geocoding process. For example, Power Map may show an error message to let you know it couldn't map some geography fields. This might happen when there are several cities in different states that have the same name, such as Springfield.

Power Map and Bing will try to find a solution by looking at surrounding data to determine where the city in each row of your data might be located, checking for state, country/region, province, and other geographic fields. If additional data is available, the city appears on the map, but in some cases, rows will be skipped. To avoid such conflicts, you can try adding columns that provide additional data (such as Zip Code or Country/Region) so Power Map can use that information to resolve the location with better accuracy.

Use a screen reader to enable live tile for to do in windows

Use To Do with your keyboard and a screen reader to access a task list quickly by pinning it to your Windows Start menu as a Live Tile. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes:

New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
To learn more about screen readers, go to How screen readers work with Microsoft Office.

In this topic

Pin a list to the Start menu

Pinning a task list to the Windows Start menu as a Live Tile allows you to quickly preview the list content without opening it in the To Do app.

In To Do, press the Tab key until you hear: "Lists," followed by the name of the currently selected list.
Press the Up or Down arrow key until you hear the name of the list you want to pin to the Start menu.
To open the context menu, press Shift+F10.
Press the Up or Down arrow key until you hear "Pin to Start," and then press Enter.
To confirm pinning the Live Tile, press the Tab key until you hear "Yes," and then press Enter.

Note: To remove a pinned list from the Start menu, repeat the steps above until you hear "Unpin from Start," and then press Enter.

Access a list from its Live Tile

You can quickly access a list in the To Do app by selecting its Live Tile in the Windows Start menu.

To open the Start menu on your computer, press the Windows logo key.
Press the Tab key until you hear: "Pinned tiles."
Use the arrow keys to navigate to the To Do Live Tile you want. You hear: "To Do," followed by the name of the list, the number of list items, and a preview of the list content.
To open the list in To Do, press Enter.

Technical support for customers with disabilities

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Yearfrac function

This article describes the formula syntax and usage of the YEARFRAC function in Microsoft Excel.

Description

YEARFRAC calculates the fraction of the year represented by the number of whole days between two dates (the start_date and the end_date). For instance, you can use YEARFRAC to identify the proportion of a whole year's benefits, or obligations to assign to a specific term.

Syntax

YEARFRAC(start_date, end_date, [basis])

The YEARFRAC function syntax has the following arguments:

Start_date Required. A date that represents the start date.
End_date Required. A date that represents the end date.
Basis Optional. The type of day count basis to use.

Basis	Day count basis
0 or omitted	US (NASD) 30/360
1	Actual/actual
2	Actual/360
3	Actual/365
4	European 30/360

Important:

Dates should be entered by using the DATE function, or as results of other formulas or functions. For example, use DATE(2018,5,23) for the 23rd day of May, 2018. Problems can occur if dates are entered as text.
The YEARFRAC function may return an incorrect result when using the US (NASD) 30/360 basis, and the start_date is the last day in February.

Remarks

Excel stores dates as sequential serial numbers so they can be used in calculations. By default, January 1, 1900 is serial number 1, and January 1, 2018 is serial number 43101 because it is 43,101 days after January 1, 1900.
All arguments are truncated to integers.
If start_date or end_date are not valid dates, YEARFRAC returns the #VALUE! error value.
If basis < 0 or if basis > 4, YEARFRAC returns the #NUM! error value.

Example

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

Data	Description
1/1/2012	Start date
7/30/2012	End date
Formula	Description	Result
=YEARFRAC(A2,A3)	Fraction of the year between 1/1/2012 and 7/30/12, omitting the Basis argument.	0.58055556
=YEARFRAC(A2,A3,1)	Fraction between same dates, using the Actual/Actual basis argument. Because 2012 is a Leap year, it has a 366 day basis.	0.57650273
=YEARFRAC(A2,A3,3)	Fraction between same dates, using the Actual/365 basis argument. Uses a 365 day basis.	0.57808219

Need more help?

You can always ask an expert in the Excel Tech Community, get support in the Answers community, or suggest a new feature or improvement on Excel User Voice.

Wednesday, March 31, 2021

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