Try it! Transcript

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When you want to share files with teammates, stakeholders, and external partners, you often start with OneDrive for Business, which is better for light sharing with a few people. Alternatively, you can use a team site document library, which is better for wider review and easier distribution.

1. In OneDrive for Business, click Open menu (…) next to the document you want to share, and then click Share.

   

   Note: This may look different depending on your version.

2. In the Share dialog box, click Invite people, and then type the names of the people you want to invite.

   

3. Select the permission Can edit, and type a brief email message.

   Note:  The email will include a link to the shared document.

4. Click Share.

Specific "how to" instructions for your device

Share the file internally or externally on an Android phone or tablet

1. If necessary, Install and set up Office on an Android with Office 365.

2. In the app list, tap OneDrive .

3. Find the document you want to share, tap and hold the file until a check box appears, and then tap Share.

4. Tap Invite People.

5. Enter the email addresses you want or select people from Recent contacts.

6. To enable people to make changes, check Allow editing.

7. Tap Send.

   The recipients get an email message with a link to the document.

Share the file internally or externally on an iPhone or iPad

1. If necessary, install and set up OneDrive

2. In the app list, tap OneDrive .

3. Find the document you want to share, tap and hold the file until a check box appears, then tap Share .

4. Tap Invite People.

5. In the Invite people panel, at Share with, enter the email addresses you want, or tap Plus to select people from your contact list.

6. To enable people to make changes, check Allow editing.

7. Tap Add.

   The recipients get an email message with a link to the document.

Share the file internally or externally on a Windows Phone

1. If necessary, install OneDrive on your Windows Phone.

2. In the App list, tap OneDrive .

3. To set up your OneDrive for Business account, tap the App Menu , tap Add Account, and then follow the instructions.

4. In any of the OneDrive for Business views, press and hold the file to select it, and then tap Share .

5. Tap invite people.

6. Type a name or email address.

7. To choose a phone contact, tap Plus .

8. To enable editing, click Allow editing.

9. To finish, tap Check .

Want more?

Share documents or folders in Office 365

Share your document in Word 2016 for Windows

I want to share the Packaging Design document with two key contributors, Zrinka, who is a teammate, and Brian, who is a close external partner.

OneDrive for Business is ideal for lighter sharing, with fewer people. For more reviewers and wider distribution, I would use a team site document library.

In OneDrive for Business, I click the Open menu next to the Packaging Design document, and click Share.

In the Share dialog box, I click Invite people, then type the names of the people I want to invite.

I select the permission Can edit, and type a brief email message. This email will include a link to the shared document.

Finally, I click Share.