Create or modify a group

A group is a collection of users who have the same security requirements in Microsoft Office Project Web Access. By adding users to groups, you can significantly reduce the amount of time that you spend managing their individual permissions.

1. On the Quick Launch, click Server Settings.

2. On the Server Settings page, click Manage Groups.

3. On the Manage Groups page, click New Group.

   To modify a group, click the group name in the Group Name column, and then complete the rest of the steps in this procedure.

4. In the Group Information section, type a name and description for the group.

   Tip: To find an associated group within Active Directory directory service, click Find Group.

5. In the Users section, in the Available users list, select the names of the users who will belong to the group, and then click Add. Click Add All to add all available users.

   Note: Users automatically inherit the permissions of any group to which they belong.

6. In the Categories section, in the Available categories list, select the categories that the group can access, and then click Add. Click Add All to add all available categories.

7. For each category in the Selected Category list, select the permissions that you want the group members to have when they access the category. In the Global Permissions section, select one of the following check boxes for each permission:

   • Allow      Select this check box to explicitly allow permission for the group.

   • Deny      Select this check box to explicitly deny permission for the group.

     Notes: 

     • If neither Allow nor Deny is selected, the user will not have access to the category unless he or she is explicitly given access elsewhere, for example, during the process of adding or modifying a user.

     • In most cases, you need to set permissions only at the group level and not at the user level. Use global permissions for users with specific permissions that are not covered by their group's permissions.

     Tip: To quickly set permissions, you can use a template. In the Set permissions with Template box, select the security template that you want to apply toward the group, and then click Apply.

8. In the Global Permissions section, select the global permissions for the group. These are permissions that the group members have beyond their assigned category permissions.

Synchronize the security groups with Active Directory

You can configure Office Project Web Access to automatically synchronize the security groups with groups of the same name in Active Directory.

1. On the Quick Launch, click Server Settings.

2. On the Server Settings page, click Manage Groups.

3. On the Manage Groups page, click Active Directory Sync Options.

4. In the Scheduling section, select the update frequency that you want, and then select the date and time for when you want to start the updates.

5. If previously inactive users are found during the synchronization process and you want to automatically reactivate these users, select the Automatically reactivate currently inactive users if found in Active Directory during synchronization check box.

6. Click Save. To start the Active Directory synchronization immediately, click Save and Synchronize Now.

Note: To associate a group with another group within Active Directory, on the Manage Groups page, click the group. In the Group Information section, click Find Group.

Why can't I perform some actions in Project Web Access?

Depending on the permissions settings you used to log on to Project Web Access, you may not be able to see or use certain features. Also, what you see on some pages may differ from what is documented if your server administrator customized Project Web Access and did not customize the Help to match.

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