Microsoft Office Tutorials: Manage notifications in teams

Sunday, December 27, 2020

Manage notifications in teams

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Microsoft Teams offers different ways to access, receive, and manage notifications. These settings include how, when, and where your notifications appear, custom settings for channels and chat, appearance and sounds, turning off specific messages, and so on.

Important: Microsoft Windows can block notifications before they appear in Teams. Follow the instructions in Change notification and action settings in Windows 10 to make sure that your system settings allow apps (including Teams) to send notifications to you.

To manage your notifications, select your profile picture in the top right of Teams, then select Settings button Settings > Activity button Notifications.

Manage email notifications

In Missed activity emails, choose how frequently you receive emails for a missed activity or turn them off entirely.

Screenshot of Teams missed activity email notification setting

Manage notification sounds

To turn off or turn on notification sounds, toggle Play sound for notifications to on.

Manage notifications from Activity

Go to Activity Activity button on the left side of Teams, hover over the notification that you want to change, and then select More options More options button .

From here, mark a notification as read or unread, and on channel notifications you can adjust what kind of activity you get notified about for that specific channel.

Customize channel notifications

To be notified about all your shown channels, select All activity
To be notified only when you are @mentioned or when you receive replies to your messages in channels, select Mentions & replies
For the most control over your channel notifications, select Custom

Customize Teams channel notifications

Customize all other notifications

Choose the Edit button next to the category to customize how you receive notifications for that category.

Categories include Chat, Meetings, People, and Other.

Only get notifications in the app

Select Edit next to Chat, then choose Only show in feed for a specific category. All notifications for that type of activity will be sent to Activity Activity button , which you can find at the top left corner of Teams.

Note: The app will still flash on desktop taskbar when notifications arrive, but no pop-up will show on your desktop.

Get notified in the app and on desktop

Select Banner and feed to receive notifications as both a desktop notification and as an alert in Activity Activity button .

Note: In Windows, notification banners will show in the bottom right of your screen. In macOS, they show in the top right.

Turn off notifications for specific conversations

In a channel conversation, go to the top right corner of the original message and select More options More options button > Turn off notifications.

As with muting a chat, turning off notifications to a channel conversation will stop updates for that specific conversation.

Note: You'll still receive notifications if someone directly @mentions you.

Screenshot of more options menu on a channel conversation. A red line circles the turn off notification settings.

Change channel notifications from the teams list

Hover on a channel in your teams list and select More options Microsoft Teams more options icon > Channel notifications Activity button .

Choose from All activity, Off, or Custom—just as you would in settings. When you select Custom, a new window will open that has more options.

Note: By default, channel @mentions are turned off and all new posts will only show in Activity Activity button .

To learn more, check out The six things to know about notifications.

From your activity feed, tap Filter Filter button to show only certain types of messages such as unread messages, @mentions, replies, and likes. Use the feed options to select team or individual activity.

To customize your notifications, tap Menu More button > Settings > Notifications.

Microsoft Office Tutorials