This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.
Many users find that using an external keyboard with keyboard shortcuts for OneNote helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.
Notes:
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The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
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A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
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A comma sign (,) in a shortcut means that you need to press multiple keys in order.
This article lists the keyboard shortcuts for OneNote for Windows desktop.
Notes:
-
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.
In this topic
Frequently used shortcuts
To do this | Press |
|---|---|
| Open a new OneNote window. | Ctrl+M |
| Create a Quick Note. | Ctrl+Shift+M Windows logo key+Alt+N |
| Dock the OneNote window. | Ctrl+Alt+D |
| Undo the previous action. | Ctrl+Z |
| Redo the previous action, if possible. | Ctrl+Y |
| Select all items on the current page. | Ctrl+A To expand the selection, press Ctrl+A again. |
| Cut the selected text or item. | Ctrl+X |
| Copy the selected text or item to the Clipboard. | Ctrl+C |
| Paste the contents of the Clipboard. | Ctrl+V |
| Move to the beginning of the line. | Home |
| Move to the end of the line. | End |
| Move one word to the left. | Ctrl+Left arrow key |
| Move one word to the right. | Ctrl+Right arrow key |
| Delete one character to the left. | Backspace |
| Delete one character to the right. | Delete |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one word to the right. | Ctrl+Delete |
| Insert a line break without starting a new paragraph. | Shift+Enter |
| Check spelling. | F7 |
| Open the thesaurus for the currently selected word. | Shift+F7 |
| Display the context menu for the currently focused object. | Shift+F10 |
| Perform the action suggested on the Information Bar when it appears at the top of a page. | Ctrl+Shift+W |
| Play the selected audio recording. | Ctrl+Alt+P |
| Stop audio recording playback. | Ctrl+Alt+S |
| Skip the current audio recording backward by 10 seconds. | Ctrl+Alt+Y |
| Skip the current audio recording forward by 10 seconds. | Ctrl+Alt+U |
Format notes
To do this | Press |
|---|---|
| Highlight the selected text. | Ctrl+Alt+H |
| Insert a hyperlink. | Ctrl+K |
| Copy the formatting of the selected text (Format Painter). | Ctrl+Shift+C |
| Paste the formatting to the selected text (Format Painter). | Ctrl+Shift+V |
| Open a hyperlink. | Enter, when on the hyperlink text |
| Apply or remove bold formatting. | Ctrl+B |
| Apply or remove italics formatting. | Ctrl+I |
| Apply or remove underline formatting. | Ctrl+U |
| Apply or remove strikethrough formatting. | Ctrl+Hyphen (-) |
| Apply or remove superscript formatting. | Ctrl+Shift+Equal sign (=) |
| Apply or remove subscript formatting. | Ctrl+Equal sign (=) |
| Apply or remove bulleted list formatting. | Ctrl+Period (.) |
| Apply or remove numbered list formatting. | Ctrl+Slash (/) |
| Apply a Heading 1 style to the current note. | Ctrl+Alt+1 |
| Apply a Heading 2 style to the current note. | Ctrl+Alt+2 |
| Apply a Heading 3 style to the current note. | Ctrl+Alt+3 |
| Apply a Heading 4 style to the current note. | Ctrl+Alt+4 |
| Apply a Heading 5 style to the current note. | Ctrl+Alt+5 |
| Apply a Heading 6 style to the current note. | Ctrl+Alt+6 |
| Clear all formatting applied to the selected text. (Apply the Normal style.) | Ctrl+Shift+N |
| Increase the paragraph indent. | Alt+Shift+Right arrow key Tab key, when at the beginning of a line |
| Decrease the paragraph indent. | Alt+Shift+Left arrow key Shift+Tab, when at the beginning of a line |
| Align the paragraph to the left. | Ctrl+L |
| Align the paragraph to the right. | Ctrl+R |
| Increase the font size of the selected text. | Ctrl+Shift+Right angle bracket (>) |
| Decrease the font size of the selected text. | Ctrl+Shift+Left angle bracket (<) |
| Show or hide the rule lines on the current page. | Ctrl+Shift+R |
Insert items on a page
To do this | Press |
|---|---|
| Insert a document or file on the current page. | Alt+N, F |
| Insert a document or file as a printout on the current page. | Alt+N, O |
| Show or hide document printouts on the current page (when running OneNote in High Contrast mode). | Alt+Shift+P |
| Insert a picture from a file. | Alt+N, P |
| Insert a picture from a scanner or a camera. | Alt+N, S |
| Insert a screen clipping. Note: The OneNote icon must be active in the Windows taskbar notification area. | Windows logo key+Shift+S In OneNote 2007 and 2010, Windows logo key+S |
| Insert the current date. | Alt+Shift+D |
| Insert the current date and time. | Alt+Shift+F |
| Insert the current time. | Alt+Shift+T |
| Insert a line break. | Shift+Enter |
| Start a math equation or convert selected text to a math equation. | Alt+Equal sign (=) |
Work with tables
To do this | Press |
|---|---|
| Create a table. | Tab key, after typing a new line of text |
| Create another column in a table with a single row. | Tab key |
| Create another row when at the end cell of a table. | Enter Note: Press Enter again to finish the table. |
| Insert a row below the current row. | Ctrl+Enter, when in a table cell |
| Create another paragraph in the same cell in a table. | Alt+Enter |
| Create a column to the right of the current column in a table. | Ctrl+Alt+R |
| Create a column to the left of the current column in a table. | In OneNote 2010, Ctrl+Alt+E |
| Create a row above the current one in a table. | Enter, when the cursor is at the beginning of any row, except for the first row |
| Create a new cell. | Tab key, when in the last cell of the table |
| Delete the current empty row in a table. | Delete, then Delete again, when the cursor is at the beginning of the row |
Select text and objects
To do this | Press |
|---|---|
| Select all items on the current page. | Ctrl+A To expand the selection, press Ctrl+A again. |
| Select to the end of the line. | Shift+End |
| Select the whole line. | Shift+Down arrow key, when the cursor is at the beginning of the line |
| Jump to the title of the page and select it. | Ctrl+Shift+T |
| Cancel selecting the outline or page. | Esc |
| Move the selected paragraphs upward. | Alt+Shift+Up arrow key |
| Move the selected paragraphs downward. | Alt+Shift+Down arrow key |
| Increase the paragraph indent. | Alt+Shift+Left arrow key |
| Decrease the paragraph indent. | Alt+Shift+Right arrow key |
| Select the current paragraph and its subordinate paragraphs. | Ctrl+Shift+Hyphen (-) |
| Delete the selected note or object. | Delete |
| Move to the beginning of the line. | Home |
| Move to the end of the line. | End |
| Go back to the last page visited. | Alt+Left arrow key |
| Go forward to the next page visited. | Alt+Right arrow key |
Tag notes
To do this | Press |
|---|---|
| Apply, mark, or clear the To Do tag. | Ctrl+1 |
| Apply or clear the Important tag. | Ctrl+2 |
| Apply or clear the Question tag. | Ctrl+3 |
| Apply or clear the Remember for later tag. | Ctrl+4 |
| Apply or clear the Definition tag. | Ctrl+5 |
| Apply or clear a custom tag. | Ctrl+6 |
| Apply or clear a custom tag. | Ctrl+7 |
| Apply or clear a custom tag. | Ctrl+8 |
| Apply or clear a custom tag. | Ctrl+9 |
| Remove all note tags from the selected notes. | Ctrl+0 |
Use outlines
To do this | Press |
|---|---|
| Show through Level 1. | Alt+Shift+1 |
| Expand to Level 2. | Alt+Shift+2 |
| Expand to Level 3. | Alt+Shift+3 |
| Expand to Level 4. | Alt+Shift+4 |
| Expand to Level 5. | Alt+Shift+5 |
| Expand to Level 6. | Alt+Shift+6 |
| Expand to Level 7. | Alt+Shift+7 |
| Expand to Level 8. | Alt+Shift+8 |
| Expand to Level 9. | Alt+Shift+9 |
| Expand all levels. | Alt+Shift+0 |
| Expand the selected heading. | Alt+Shift+Equal sign (=) |
| Collapse the selected heading. | Alt+Shift+Hyphen (-) |
| Increase the indent by one level. | Tab key |
| Decrease the indent by one level. | Shift+Tab |
| Expand a collapsed outline. | Alt+Shift+Plus sign (+) |
| Collapse an expanded outline. | Alt+Shift+Minus sign (-) |
Specify language settings
Note: To change the writing direction for your notes, you must first enable one or more right-to-left languages in the Microsoft Office Language Preferences tool.
To do this | Press |
|---|---|
| Set writing direction left to right. | Ctrl+Left shift |
| Set writing direction right to left. | Ctrl+Right shift |
| Increase indent by one level in right-to-left text. | Tab key |
| Decrease indent by one level in right-to-left text. | Shift+Tab |
Work with pages
To do this | Press |
|---|---|
| Enable or disable the full page view. | F11 |
| Open a new OneNote window. | Ctrl+M |
| Create a Quick Note. | Ctrl+Shift+M |
| Expand or collapse the tabs of a page group. | Ctrl+Shift+Asterisk (*) |
| Print the current page. | Ctrl+P |
| Add a new page at the end of the selected section. | Ctrl+N |
| Increase the width of the page tabs bar. | Ctrl+Shift+Left bracket ([) |
| Decrease the width of the page tabs bar. | Ctrl+Shift+Right bracket (]) |
| Create a new page below the current page tab at the same level. | Ctrl+Alt+N |
| Decrease indent level of the current page tab label. | Ctrl+Alt+Left bracket ([) |
| Increase indent level of the current page tab label. | Ctrl+Alt+Right bracket ([) |
| Create a new subpage below the current page. | Ctrl+Shift+Alt+N |
| Select all items. | Ctrl+A To expand the selection, press Ctrl+A again. |
| Select the current page. | Ctrl+Shift+A If the selected page is part of a group, press Ctrl+A to select all of the pages in the group. |
| Move the selected page tab up. | Alt+Shift+Up arrow key |
| Move the selected page tab down. | Alt+Shift+Down arrow key |
| Move to the page title. | Ctrl+Shift+T |
| Go to the first page in the currently visible set of page tabs. | Alt+Page Up |
| Go to the last page in the currently visible set of page tabs. | Alt+Page Down |
| Scroll up in the current page. | Page Up |
| Scroll down in the current page. | Page Down |
| Scroll to the top of the current page. | Ctrl+Home |
| Scroll to the bottom of the current page. | Ctrl+End |
| Go to the next paragraph. | Ctrl+Down arrow key |
| Go to the previous paragraph. | Ctrl+Up arrow key |
| Move the cursor up on the current page, or expand the page up. | Ctrl+Alt+Up arrow key |
| Move the cursor down on the current page, or expand the page down. | Ctrl+Alt+Down arrow key |
| Move the cursor left on the current page, or expand the page to the left. | Ctrl+Alt+Left arrow key |
| Move the cursor right on the current page, or expand the page to the right. | Ctrl+Alt+Right arrow key |
| Go to the next note container. | Alt+Down arrow key |
| Go to the beginning of the line. | Home |
| Go to the end of the line. | End |
| Go to the previous page visited. | Alt+Left arrow key |
| Go to the next page visited, if possible. | Alt+Right arrow key |
| Zoom in. | Alt+Ctrl+Plus sign (on the numeric keypad) Alt+Ctrl+Shift+Plus sign (+) |
| Zoom out. | Alt+Ctrl+Minus sign (on the numeric keypad) Alt+Ctrl+Shift+Hyphen (-) |
| Synchronize the notebook. Note: While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary. | Ctrl+S |
Work with notebooks and sections
To do this | Press |
|---|---|
| Open OneNote. | Windows logo key+Shift+N |
| Open a notebook. | Ctrl+O |
| Open a section. | Ctrl+Alt+Shift+O |
| Send to OneNote Tool. | Windows logo key+N |
| Create a new section. | Ctrl+T |
| Go to the next section. | Ctrl+Tab |
| Go to the previous section. | Ctrl+Shift+Tab |
| Go to the next page in the section. | Ctrl+Page Down |
| Go to the previous page in the section. | Ctrl+Page Up |
| Go to the first page in the section. | Alt+Home |
| Go to the last page in the section. | Alt+End |
| Go to the first page in the currently visible set of page tabs. | Alt+Page Up |
| Go to the last page of the currently visible set of page tabs. | Alt+Page Down |
| Move or copy the current page. | Ctrl+Alt+M |
| Put focus on the current page tab. | Ctrl+Alt+G |
| Select the current page tab. | Ctrl+Shift+A |
| Put focus on the current section tab. | Ctrl+Shift+G |
| Move the current section. | Ctrl+Shift+G, and then Shift+F10, M |
| Switch to a different notebook on the Navigation bar. | Ctrl+G, use the Down or Up arrow key to select a notebook, then press Enter |
Search through notes
To do this | Press |
|---|---|
| Move to the Search box to search all notebooks. | Ctrl+E |
| While searching all notebooks, preview the next result. | Down arrow key |
| While searching all notebooks, go to the selected result and dismiss the search. | Enter |
| Change the search scope. | Ctrl+E, Tab key, Spacebar |
| Open the Search Results pane. | Alt+O after searching |
| Search the current page. | Ctrl+F |
| While searching the current page, move to the next result. | Enter F3 |
| While searching the current page, move to the previous result. | Shift+F3 |
| Dismiss the search and return to the page. | Esc |
Share notes
To do this | Press |
|---|---|
| Send the selected pages in an e-mail message. | Ctrl+Shift+E |
| Create a TodayOutlook task from the selected note. | Ctrl+Shift+1 |
| Create a TomorrowOutlook task from the selected note. | Ctrl+Shift+2 |
| Create a This WeekOutlook task from the selected note. | Ctrl+Shift+3 |
| Create a Next WeekOutlook task from the selected note. | Ctrl+Shift+4 |
| Create a No DateOutlook task from the selected note. | Ctrl+Shift+5 |
| Open the selected Outlook task. | Ctrl+Shift+K |
| Mark the selected Outlook task as complete. | Ctrl+Shift+9 |
| Delete the selected Outlook task. | Ctrl+Shift+0 |
| Synchronize changes in the current shared notebook. | Shift+F9 |
| Synchronize changes in all shared notebooks. | F9 |
| Mark the current page as Unread. | Ctrl+Q |
Protect notes
To do this | Press |
|---|---|
| Lock all password-protected sections. | Ctrl+Alt+L |
See also
This article lists the keyboard shortcuts for OneNote for Windows 10.
Notes:
-
If you're familiar with keyboard shortcuts on your Windows computer, most of the same key combinations work with OneNote for Windows 10, too. The shortcuts listed in this article apply specifically to the OneNote for Windows 10 app.
-
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.
In this topic
Frequently used shortcuts
This table lists the most frequently used shortcuts in OneNote for Windows 10.
To do this | Press |
|---|---|
| Put the focus on the current section. | Ctrl+Shift+G |
| Open the context menu. | Shift+F10 |
| Add a new page at the end of the selected section. | Ctrl+N |
| Open a notebook. | Ctrl+O |
| Switch to a different notebook on the Navigation bar. | Ctrl+G, then press the Down or Up arrow key to select a different notebook, and then press Enter |
| Create a new section. | Ctrl+T |
| Create a new page below the current page tab on the same level. | Ctrl+Alt+N |
| Create a new sub-page below the current page. | Ctrl+Alt+Shift+N |
| Enable or disable the full page view. | F11 |
| Put the focus on the current page tab. | Ctrl+Alt+G |
| Move or copy the current page. | Ctrl+Alt+M |
| Select the current page. | Ctrl+Shift+A |
| Jump to and select the page title. | Ctrl+Shift+T |
| Open a search box to search all currently open notebooks. | Ctrl+E |
Navigate OneNote for Windows 10 with only the keyboard
The table below lists the shortcuts you can use to navigate in OneNote for Windows 10.
To do this | Press |
|---|---|
| Jump between the tab bar, navigation pane, and the page canvas. | F6 |
| Move to the ribbon from a tab. | Down arrow key |
| Move between tabs on the ribbon, or among the options on a ribbon. | Left or Right arrow key |
| Perform the currently selected ribbon command. | Enter |
| Move between the items on the main menu bar. | Tab key or Shift+Tab |
| Open the ribbon. | Alt |
| Open the Home ribbon tab. | Alt+H |
| Open the Insert ribbon tab. | Alt+N |
| Open the Draw ribbon tab. | Alt+D |
| Open the View ribbon tab. | Alt+W |
Type and edit notes
To do this | Press |
|---|---|
| Open a new OneNote window. | Ctrl+M |
| Undo the last action. | Ctrl+Z |
| Redo the last action. | Ctrl+Y |
| Select all items on the current page. | Ctrl+A To expand the selection, press Ctrl+A again. |
| Cut the selected text or item to the Clipboard. | Ctrl+X |
| Copy the selected text or item to the Clipboard. | Ctrl+C |
| Paste the contents of the Clipboard. | Ctrl+V |
| Move to the beginning of the line. | Home |
| Move to the end of the line. | End |
| Move one word to the left. | Ctrl+Left arrow key |
| Move one word to the right. | Ctrl+Right arrow key |
| Delete one character to the left. | Backspace |
| Delete one character to the right. | Delete |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one word to the right. | Ctrl+Delete |
| Insert a line break without starting a new paragraph. | Shift+Enter |
| Open the context menu for the object in focus. | Shift+F10 Menu key |
| Perform the action suggested on the Information Bar if it appears at the top of a page. | Ctrl+Shift+W |
| Insert the author name and last modified time stamp. | Ctrl+Shift+M |
Format notes
To do this | Press |
|---|---|
| Highlight the selected text. | Ctrl+Shift+H Ctrl+Alt+H |
| Insert a hyperlink. | Ctrl+K |
| Copy the formatting of the selected text (Format Painter). | Ctrl+Shift+C |
| Paste the formatting to the selected text (Format Painter). | Ctrl+Shift+V |
| Open a hyperlink. | Enter, when on the hyperlink text |
| Apply or remove bold formatting. | Ctrl+B |
| Apply or remove italics formatting. | Ctrl+I |
| Apply or remove underline formatting. | Ctrl+U |
| Apply or remove strikethrough formatting. | Ctrl+Hyphen (-) |
| Apply or remove superscript formatting. | Ctrl+Shift+Equal sign (=) |
| Apply or remove subscript formatting. | Ctrl+Equal sign (=) |
| Apply or remove bulleted list formatting. | Ctrl+Period (.) |
| Apply or remove numbered list formatting. | Ctrl+Slash (/) |
| Apply a Heading 1 style to the current note. | Ctrl+Alt+1 |
| Apply a Heading 2 style to the current note. | Ctrl+Alt+2 |
| Apply a Heading 3 style to the current note. | Ctrl+Alt+3 |
| Apply a Heading 4 style to the current note. | Ctrl+Alt+4 |
| Apply a Heading 5 style to the current note. | Ctrl+Alt+5 |
| Apply a Heading 6 style to the current note. | Ctrl+Alt+6 |
| Clear all formatting applied to the selected text. (Apply the Normal style.) | Ctrl+Shift+N |
| Increase the paragraph indent. | Alt+Shift+Right arrow key Tab key, when at the beginning of a line |
| Decrease the paragraph indent. | Alt+Shift+Left arrow key Shift+Tab, when at the beginning of a line |
| Right-align the selected paragraph. | Ctrl+R |
| Left-align the selected paragraph. | Ctrl+L |
| Increase the font size of the selected text. | Ctrl+Shift+Right angle bracket (>) |
| Decrease the font size of the selected text. | Ctrl+Shift+Left angle bracket (<) |
| Show or hide the rule lines on the current page. | Ctrl+Shift+R |
Add items to a page
To do this | Press |
|---|---|
| Copy a screen clipping to the Clipboard (requires the Windows 10 Creators Update). | Windows logo key+Shift+S |
| Insert the current date. | Alt+Shift+D |
| Insert the current date and time. | Alt+Shift+F |
| Insert the current time. | Alt+Shift+T |
| Insert a line break. | Shift+Enter |
| Start a math equation or convert the selected text to a math equation. | Alt+Equal sign (=) |
Work with tables
To do this | Press |
|---|---|
| Create a table. | Tab key, after typing a new line of text |
| Create another column in a table with a single row. | Tab key |
| Create another row when at the end cell of a table. | Enter Note: Press Enter again to finish the table. |
| Insert a row below the current row. | Ctrl+Enter, when in a table cell |
| Create another paragraph in the same cell in a table. | Alt+Enter |
| Create a column to the right of the current column in a table. | Ctrl+Alt+R |
| Create a row above the current one in a table. | Enter, when the cursor is at the beginning of any row, except for the first row |
| Create a new cell. | Tab key, when in the last cell of the table |
| Delete the current empty row in a table. | Delete, then Delete again, when the cursor is at the beginning of the row |
Select notes and objects
To do this | Press |
|---|---|
| Select all items on the current page. | Ctrl+A To expand the selection, press Ctrl+A again. |
| Select to the end of the line. | Shift+End |
| Jump to and select the page title. | Ctrl+Shift+T |
| Cancel the outline or page selection. | Esc |
| Move the current or selected paragraphs up. | Alt+Shift+Up arrow key |
| Move the current or selected paragraphs down. | Alt+Shift+Down arrow key |
| Increase the paragraph indent. | Alt+Shift+Right arrow key |
| Decrease the paragraph indent. | Alt+Shift+Left arrow key |
| Select the current paragraph and its subordinate paragraphs. | Ctrl+Shift+Hyphen (-) |
| Delete the selected note or object. | Delete |
| Move to the beginning of the line. | Home |
| Move to the end of the line. | End |
| Move to the previous page visited. | Alt+Left arrow key |
| Move to the next page visited, if possible. | Alt+Right arrow key |
| Create a new audio recording. | Ctrl+Alt+A |
| Play the selected audio recording. | Ctrl+Alt+P |
| Stop audio recording playback. | Ctrl+Alt+S |
| Skip the current audio recording backward by 10 seconds. | Ctrl+Alt+Y |
| Skip the current audio recording backward by 5 minutes. | Ctrl+Alt+T |
| Skip the current audio recording forward by 10 seconds. | Ctrl+Alt+U |
| Skip the current audio recording forward by 5 minutes. | Ctrl+Alt+I |
Tag notes
To do this | Press |
|---|---|
| Apply, mark, or clear the To Do tag. | Ctrl+1 |
| Apply or clear the Important tag. | Ctrl+2 |
| Apply or clear the Question tag. | Ctrl+3 |
| Apply or clear the Remember for later tag. | Ctrl+4 |
| Apply or clear the Definition tag. | Ctrl+5 |
| Apply or clear the Highlight tag. | Ctrl+6 |
| Apply or clear the Contact tag. | Ctrl+7 |
| Apply or clear the Address tag. | Ctrl+8 |
| Apply or clear the Phone Number tag. | Ctrl+9 |
| Remove all note tags from the selected notes. | Ctrl+0 |
Use outlines
To do this | Press |
|---|---|
| Show through Level 1. | Alt+Shift+1 |
| Expand to Level 2. | Alt+Shift+2 |
| Expand to Level 3. | Alt+Shift+3 |
| Expand to Level 4. | Alt+Shift+4 |
| Expand to Level 5. | Alt+Shift+5 |
| Expand to Level 6. | Alt+Shift+6 |
| Expand to Level 7. | Alt+Shift+7 |
| Expand to Level 8. | Alt+Shift+8 |
| Expand to Level 9. | Alt+Shift+9 |
| Expand all levels. | Alt+Shift+0 |
| Increase the indent by one level. | Tab key |
| Decrease the indent by one level. | Shift+Tab |
| Expand a collapsed outline. | Alt+Shift+Plus sign (+) |
| Collapse an expanded outline. | Alt+Shift+Minus sign (–) |
Specify language settings
Note: To change the writing direction in your notes, you must first enable one or more right-to-left languages in the Microsoft Office Language Preferences tool.
To do this | Press |
|---|---|
| Set the writing direction left-to-right. | Ctrl+Left shift |
| Set the writing direction right-to-left. | Ctrl+Right shift |
| Increase indent by one level in right-to-left text. | Tab key |
| Decrease indent by one level in right-to-left text. | Shift+Tab |
Work with pages
To do this | Press |
|---|---|
| Enable or disable the full page view. | F11 |
| Open a new OneNote window. | Ctrl+M |
| Expand or collapse the tabs of a page group. | Ctrl+Shift+Asterisk (*) |
| Toggle the Accessibility Checker view. | Ctrl+Shift+F |
| Print the current page. | Ctrl+P |
| Add a new page at the end of the selected section. | Ctrl+N |
| Increase the width of the page tabs bar. | Ctrl+Shift+Left bracket ([) |
| Decrease the width of the page tabs bar. | Ctrl+Shift+Right bracket (]) |
| Create a new page at the same level, below the current page tab. | Ctrl+Alt+N |
| Create a new sub-page below the current page. | Ctrl+Alt+Shift+N |
| Select all items. | Ctrl+A To expand the selection, press Ctrl+A again. |
| Select the current page. | Ctrl+Alt+G |
| Move the selected page tab up. | Alt+Shift+Up arrow key |
| Move the selected page tab down. | Alt+Shift+Down arrow key |
| Move the cursor to the page title. | Ctrl+Shift+T |
| Scroll up on the current page. | Page Up |
| Scroll down on the current page. | Page Down |
| Scroll to the top of the current page. | Ctrl+Home |
| Scroll to the bottom of the current page. | Ctrl+End |
| Go to the next paragraph. | Ctrl+Down arrow key |
| Go to the previous paragraph. | Ctrl+Up arrow key |
| Go to the next note container. | Alt+Down arrow key |
| Go to the beginning of the line. | Home |
| Go to the end of the line. | End |
| Go back to the last visited page. | Alt+Left arrow key |
| Go forward to the next visited page. | Alt+Right arrow key |
| Zoom in. | Ctrl+Alt+Plus sign (+ on the numeric keypad) Ctrl+Alt+Shift+Plus sign (+) |
| Zoom out. | Ctrl+Alt+Minus sign (– on the numeric keypad) Ctrl+Alt+Shift+Hyphen (-) |
| Synchronize the notebook. Note: While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary. | Ctrl+S |
Work with notebooks and sections
To do this | Press |
|---|---|
| Open a notebook. | Ctrl+O |
| Create a new section. | Ctrl+T |
| Go to the next section. | Ctrl+Tab |
| Go to the previous section. | Ctrl+Shift+Tab |
| Go to the next page in the section. | Ctrl+Page Down |
| Go to the previous page in the section. | Ctrl+Page Up |
| Go to the first page in the section. | Alt+Home |
| Go to the last page in the section. | Alt+End |
| Move or copy the current page. | Ctrl+Alt+M |
| Put focus on the current page tab. | Ctrl+Alt+G |
| Put focus on the current section tab. | Ctrl+Shift+G |
| Switch to a different notebook on the Navigation bar. | Ctrl+G, then press the Down or Up arrow keys to select a different notebook, and then press Enter |
| Open the context menu for the current section. | Ctrl+Shift+G, Shift+F10 |
Search notes
To do this | Press |
|---|---|
| Open a search box to search all currently open notebooks. | Ctrl+E or Ctrl+F |
| While searching all notebooks, preview the next result. | Down arrow key |
| While searching all notebooks, go to the selected result. | Enter |
| Change the search scope. | Ctrl+E, Tab key, Tab key, Down arrow |
| Dismiss the search and return to the page. | Esc |
Share notes
To do this | Press |
|---|---|
| Open the Share pane. | Ctrl+Shift+E |
| Synchronize the current notebook. | Ctrl+S Shift+F9 |
| Synchronize all notebooks. | F9 |
| Mark the current page as read or unread. | Ctrl+Q |
Protect notes
To do this | Press |
|---|---|
| Lock all password-protected sections. | Ctrl+Alt+L |
See also
This article lists the keyboard shortcuts for OneNote for Mac.
Notes:
-
The settings in some versions of the macOS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.
-
If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.
-
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in OneNote for Mac. However, not all do.
-
To quickly find a shortcut in this article, you can use Search. Press Command+F, and then type your search words.
For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.
-
To open the System Preferences, press
+Spacebar, type system preferences, and press Return. -
To go to Keyboard Settings, type keyboard and press Return.
-
In the Shortcuts tab, press Control+F7 to change the Full Keyboard Access setting from Text boxes and lists only to All Controls.
In this topic
Frequently used shortcuts
This table lists the most frequently used shortcuts in OneNote for Mac.
To do this | Press |
|---|---|
| Create a new page. | |
| Undo the previous action. | |
| Redo the previous action, if possible. | |
| Cut the selected content to the Clipboard. | |
| Copy the selected content to the Clipboard. | |
| Paste the contents of the Clipboard. | |
| Open a notebook. | |
| Enter full screen mode. | |
| Close the current notebook. | |
| Synchronize this notebook. | |
| Synchronize all notebooks. | |
| Select all items on the current page. | To expand the selection scope, press |
| Select the page title. | |
| Increase the paragraph indent. | Tab key, when at the end of a line |
| Decrease the paragraph indent. | Shift+Tab, when at the end of a line |
| Zoom in. | |
| Zoom out. | |
| Reset the zoom magnification. | |
| Collapse an expanded outline. | Control+Shift+Plus sign (+) |
| Expand a collapsed outline. | Control+Shift+Minus sign (-) |
| Open the selected link. | Shift+Return |
| Copy the selected formatting. | |
| Paste the copied formatting. | |
| Find text on the page. | |
| Find text within all open notebooks. | |
| Start dictation. | Fn, Fn |
Navigate within pages
To do this | Press |
|---|---|
| Move one word to the left. | Option+Left arrow key |
| Move one word to the right. | Option+Right arrow key |
| Move to the beginning of the line. | |
| Move to the end of the line. | |
| Move up one paragraph. | Option+Up arrow key |
| Move down one paragraph. | Option+Down arrow key |
| Scroll up in the current page. | Page Up |
| Scroll down in the current page. | Page Down |
| Go to the top of the current page. | Command+Up arrow key |
| Go to the bottom of the current page. | Command+Down arrow key |
| Move the cursor up on the current page, or expand the page up. | |
| Move the cursor down on the current page, or expand the page down. | |
| Move the cursor left on the current page, or expand the page to the left. | |
| Move the cursor right on the current page, or expand the page to the right. | |
Edit text and graphics
To do this | Press |
|---|---|
| Cut the selected content to the Clipboard. | |
| Copy the selected content to the Clipboard. | |
| Paste the contents of the Clipboard. | |
| Copy the selected formatting. | |
| Paste the copied formatting. | |
| Start creating a bulleted list. | Asterisk (*), Spacebar Note: To insert a single bullet in the text, press Option+8 |
| Start creating a numbered list. | Type 1. and press Spacebar |
| Promote (indent) the selected list item. | |
| Demote (outdent) the selected list item. | |
| Apply superscript formatting. | |
| Apply subscript formatting. | |
| Insert a line break. | Shift+Return |
| Insert the current date. | |
| Insert the current date and time. | |
| Insert equations (or convert the selected text to a math equation). | Control+Equal sign (=) |
| Search for the selected text using the Smart Lookup task pane. | |
| Insert emoji. | |
| Delete the character to the left of the cursor. | Delete |
| Delete the character to the right of the cursor. | Fn+Delete |
| Delete the word to the left of the cursor. | Option+Delete |
| Delete the word to the right of the cursor. | Fn+Option+Delete Option+Del |
| Move the selected paragraphs up. | |
| Move the selected paragraphs down. | |
| Decrease the paragraph indent. | |
| Move the selected image or object up. | |
| Move the selected image or object down. | |
Work with tables
To do this | Press |
|---|---|
| Create a table. | Tab key, after typing a new line of text |
| Create another column in a table with a single row. | Tab key |
| Create another table row. | Return, when at the end cell of a table. Note: Press Return again to finish the table. |
| Create a table column to the right of the current column. | |
| Create a table column to the left of the current column. | |
| Create a table row below the current row. | |
| Create another paragraph in the same cell. | Option+Return |
Work with notebooks and sections
To do this | Press |
|---|---|
| Switch between sections in a notebook. | |
| Switch between pages in a section. |
|
| Open other notebooks or create new ones. | |
| View the list of your open notebooks. | Control+G |
| Create a new notebook page. | |
| Open the OneNote app preferences. | |
| Move the page to another location. | |
| Copy the page to another location. | |
| Move or copy the page again to the last selected section. | |
| Enter full-screen mode. | |
| Synchronize this notebook. | |
| Synchronize all notebooks. | |
| Move the keyboard focus to the page list. | |
| Move the keyboard focus to the section list. | Control+Shift+G |
See also
This article lists the keyboard shortcuts for OneNote for the web.
Notes:
-
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.
-
When you use OneNote for the web, we recommend that you use Microsoft Edge as your web browser. Because OneNote for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you'll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneNote for the web.
-
If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.
In this topic
Navigate the ribbon and panes in reading view
To do this | Press |
|---|---|
| Jump from notebook navigation to browser fields. | Shift+F6 |
| Move among ribbon commands. | Tab key |
| Perform the currently selected ribbon command. | Enter |
| Scroll up or down on a page. | Page Up or Page Down |
| Page forward through the notebook (in Internet Explorer). | Ctrl+Page Down |
| Page backward through the notebook (in Internet Explorer). | Ctrl+Page Up |
| Go to the first page in a section. | Alt+Page Up |
| Go to the last page in a section. | Alt+Page Down |
| Expand the selected section. | Enter, when on the section |
Navigate the ribbon and panes in editing view
To do this | Press |
|---|---|
| Open a specific page. | Ctrl+F6 until you reach the page list, then press the Tab key to put focus on different pages. Press Enter to select a page. |
| Activate a different ribbon tab. | Ctrl+F6 until you reach the ribbon, then press the Tab key to move among the ribbon tabs, and press Enter to select. |
| Move among ribbon commands. | Tab key, when on a ribbon |
| Activate the selected ribbon command. | Enter |
| Page forward through the notebook, in Internet Explorer. | Ctrl+Page Down |
| Page backward through the notebook, in Internet Explorer. | Ctrl+Page Up |
| Go to the first page in a section. | Alt+Page Up |
| Go to the last page in a section. | Alt+Page Down |
| Move the current page up or down. | Alt+Shift+Up Down arrow key |
Navigate within pages
To do this | Press |
|---|---|
| Move the cursor from the title area to the page body. | Tab key Enter |
| Move the cursor one word to the right. | Ctrl+Right arrow key |
| Move the cursor one word to the left. | Ctrl+Left arrow key |
| Move the cursor up by one paragraph. | Ctrl+Up arrow key |
| Move the cursor down by one paragraph. | Ctrl+Down arrow key |
| Move the cursor to the beginning of the line. | Home |
| Move the cursor to the end of the line. | End |
| Move the cursor to the beginning of the page body. | Ctrl+Home |
| Move the cursor to the end of the page. | Ctrl+End |
| Move the cursor to the title area. | Page Up, or Ctrl+A, Ctrl+A, Tab key until the title is selected |
Select text and graphics
To do this | Press |
|---|---|
| Select text. | Shift+Arrow keys |
| Select the word to the right. | Ctrl+Shift+Right arrow key |
| Select the word to the left. | Ctrl+Shift+Left arrow key |
| Select from the current position to the beginning of the paragraph. | Shift+Home |
| Select from the current position to the end of the paragraph. | Shift+End |
| Select from the current position to the beginning of the outline. | Shift+Ctrl+Home |
| Select from the current position to the end of the outline. | Shift+Ctrl+End |
| Expand the selection. | Ctrl+A to expand the selection to the entire paragraph, outline, and page. |
Edit content
To do this | Press |
|---|---|
| Cut the selected content to the Clipboard. | Ctrl+X |
| Copy the selected content to the Clipboard. | Ctrl+C |
| Paste the contents of the Clipboard. | Ctrl+V |
| Insert a hyperlink. | Ctrl+K |
| Undo the previous action. | Ctrl+Z |
| Redo the previous action, if possible. | Ctrl+Y |
| Move to the next misspelled word. | Alt+F7 |
| Create a new outline. | Ctrl+Shift+F |
| Move from one outline to another. | Ctrl+A, Ctrl+A, Tab key |
| Synchronize the notebook. Note: While OneNote for the web is running, your notes are automatically saved whenever you change them. Manually saving notes isn't necessary. | Ctrl+S |
Work with tables
To do this | Press |
|---|---|
| Create a new cell. | Tab key, when in the last cell of the table |
| Insert a row below the current row. | Ctrl+Enter, when in a table cell |
Note: When a cell, column, or row is selected, alignment applies to the content of the selected cells. When a table is selected, alignment is applied to the table but does not affect alignment within cells.
Format text
To do this | Press |
|---|---|
| Apply bold formatting. | Ctrl+B |
| Apply italics formatting. | Ctrl+I |
| Apply underline formatting. | Ctrl+U |
| Create a bulleted list. | Ctrl+Period (.) |
| Create a numbered list. | Ctrl+Slash (/) Ctrl+Shift+O |
| Align the paragraph to the left. | Ctrl+L |
| Align the paragraph to the right. | Ctrl+R |
| Center the paragraph. | Ctrl+E |
| Increase the paragraph indent. | Alt+Shift+Right arrow key |
| Decrease the paragraph indent. | Alt+Shift+Left arrow key |
Tag notes
To do this | Press |
|---|---|
| Apply, mark, or clear the To Do tag. | Ctrl+1 |
| Apply or clear the Important tag. | Ctrl+2 |
| Apply or clear the Question tag. | Ctrl+3 |
| Apply or clear the Remember for later tag. | Ctrl+4 |
| Apply or clear the Definition tag. | Ctrl+5 |
| Apply or clear the Highlight tag. | Ctrl+6 |
| Apply or clear the Contact tag. | Ctrl+7 |
| Apply or clear the Address tag. | Ctrl+8 |
| Apply or clear the Phone Number tag. | Ctrl+9 |
| Remove all note tags from the selected notes. | Ctrl+0 |
See also
Technical support for people with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
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