Use a screen reader to group lists in to do

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

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Use To Do with your keyboard and a screen reader to organize your lists into groups. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll learn how to create and rename groups, add lists to groups, and ungroup lists.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• To learn more about screen readers, go to How screen readers work with Microsoft Office.

In this topic

• Create a group

• Add a list into a group

• Rename a group

• Ungroup lists

• Remove a single list from a group

• Delete an empty group

Create a group

Organize your lists into groups to easily find related lists in one place. Your groups are displayed in the Lists menu.

1. Press the Tab key or Shift+Tab until you hear "Create a new group," and then press Enter. An untitled group is created. The focus is in the group title field.

2. Type a name for the new group, and then press Enter. The name is added, and the focus moves to the New list button.

To learn how to add lists to groups, go to Add a list to a group.

To learn how to rename a group, go to Rename a group.

Add a list into a group

1. Navigate to the list that you want to add into a group.

2. When on the list, press Shift+F10. The context menu opens.

3. In the context menu, press the Down arrow key until you hear: "Move list to, submenu." Press the Right arrow key to expand the menu.

4. Press the Down arrow key until you hear the name of the group you want, and press Enter to select it. The list is added into the group.

Rename a group

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the group you want to rename.

3. When on the group, press Shift+F10. The context menu opens.

4. You hear: "Rename group." Press Enter.

5. The focus moves to the group title field. Type the new name for the group, and then press Enter.

Ungroup lists

When you ungroup lists, the lists are removed from the group, but they are not deleted. The ungrouped lists move to the main level of the navigation tree.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the group whose lists you want to ungroup.

3. When on the group, press Shift+F10. The context menu opens.

4. In the context menu, press the Down arrow key until you hear "Ungroup lists," and then press Enter.

   The lists are removed from the group. The empty group is deleted.

Remove a single list from a group

You can remove a single list from a group. The removed list is moved to the main level of the navigation tree, and it is not deleted. Removing a single list from a group doesn't delete the group either even when the list is the only list in the group.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the list which you want to remove from a group.

   Tip: If you don't hear the list, make sure that the group in which the list belongs to is expanded. To expand a group, navigate to the group and press Spacebar.

3. When on the list, press Shift+F10. The context menu opens.

4. In the context menu, press the Down arrow key until you hear "Remove from group," and press Spacebar.

   The list is removed from the group.

Delete an empty group

You can delete groups which don't contain lists.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the group you want to delete.

3. When on the group, press Shift+F10. The context menu opens.

4. In the context menu, press the Down arrow key until you hear "Delete group," and press Spacebar.

   The group is deleted.

See also

Use a screen reader to move tasks between or within lists in To Do

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to work with tasks in To Do

Use a screen reader to work with suggestions in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for iOS with VoiceOver, the built-in iOS screen reader, to organize your lists into groups. You'll learn how to create and rename groups, add lists to groups, and ungroup lists.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

• Create a group

• Add a list into a group

  • Drag and drop a list to a group

  • Add a list to a group using the list detail view

• Rename a group

• Ungroup lists

• Remove a single list from a group

• Delete an empty group

Create a group

Organize your lists into groups to easily find related lists in one place. Your groups are displayed in the Lists menu.

1. To navigate to the Lists menu, swipe left until you hear "Lists menu," and then double-tap the screen.

2. Swipe right until you hear "Create group," and then double-tap the screen. The Create a Group dialog opens. The focus is in the group title text field.

3. Use the on-screen keyboard to delete the default name, and then type a descriptive name to your group.

4. Once you're done typing, swipe left until you hear "Create group," and then double-tap the screen.

To learn how to add lists to groups, go to Add a list to a group.

To learn how to rename a group, go to Rename a group.

Add a list into a group

You can add a list into a group either by dragging and dropping the list to the group or using the detail view in an opened list.

Drag and drop a list into a group

1. Navigate to the list which you want to add into a group, and then double-tap and hold the screen. You hear an audio cue. The list is selected.

2. Without lifting your finger off the screen, drag you finger up or down the screen until you hear "Move below," followed by the name of the group to which you want to move your list.

3. To drop the list to the group, lift your finger off the screen.

Add a list into a group using the list detail view

1. Navigate to the list which you want to add into a group, and then double-tap the screen to select and open the list.

2. Swipe right until you hear "List options," and then double-tap the screen.

3. Swipe right until you hear "Move list to," and then double-tap the screen.

4. Swipe right until you hear the name of the group you want, and then double-tap the screen to select and add the selected list to the group.

Rename a group

1. In the List menu, navigate to the group you want to rename.

2. With the Rotor set to Actions, swipe up or down until you hear "More options for group," followed by the name of the group.

3. Double-tap the screen. The Group Options dialog opens.

4. Swipe right until you hear "Rename group," and then double-tap the screen.

5. Use the on-screen keyboard to delete the current title and type a new title for the group.

6. Once you're done typing, swipe left until you hear "Rename" and double-tap the screen.

   The focus moves to the renamed group in the List menu.

Ungroup lists

When you ungroup lists, the lists are removed from the group, but they are not deleted. The ungrouped lists move to the main level of the navigation tree.

1. In the List menu, navigate to the group you want to edit.

2. With the Rotor set to Actions, swipe up or down until you hear "More options for group," followed by the name of the group.

3. Double-tap the screen. The Group Options dialog opens.

4. Swipe right until you hear "Ungroup lists," and then double-tap the screen.

   The lists are removed from the group. The empty group is deleted.

Remove a single list from a group

You can remove a single list from a group. The removed list is moved to the main level of the navigation tree, and it is not deleted. Removing a single list from a group doesn't delete the group either even when the list is the only list in the group.

1. In the List menu, navigate to the list that you want to remove from a group, and then double-tap the screen to select and open the list.

   Tip: If you don't hear the list, make sure that the group in which the list belongs to is expanded. To expand a group, navigate to the group and double-tap the screen.

2. Swipe right until you hear "List options," and then double-tap the screen.

3. Swipe right until you hear "Remove from group," and then double-tap the screen.

   The list is removed from the group. The focus moves to the task view in the opened list.

Delete an empty group

You can delete groups which don't contain lists.

1. In the List menu, navigate to the group you want to delete.

2. With the Rotor set to Actions, swipe up or down until you hear "More options for group," followed by the name of the group.

3. Swipe right until you hear "Delete group," and then double-tap the screen.

   The group is deleted. The focus returns to the List menu.

See also

Use a screen reader to move tasks between or within lists in To Do

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to work with tasks in To Do

Use a screen reader to work with suggestions in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for Android with TalkBack, the built-in Android screen reader, to organize your lists into groups. You'll learn how to create and rename groups, add lists to groups, and ungroup lists.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

• Create a group

• Add a list into a group

• Rename a group

• Ungroup lists

• Remove a single list from a group

• Delete an empty group

Create a group

Organize your lists into groups to easily find related lists in one place. Your groups are displayed in the Lists menu.

1. To navigate to the Lists menu, swipe left until you hear "Lists menu," and then double-tap the screen.

2. Swipe right until you hear "Create group," and then double-tap the screen. The Create a Group dialog opens. The focus is in the group title text field.

3. Use the on-screen keyboard to type a descriptive name to your group.

4. Once you're done typing, swipe right until you hear "Create group," and then double-tap the screen.

5. The Add lists to group dialog opens. To add a list, swipe right until you hear the list you want to add, and then double-tap the screen. Repeat this step for each list you want to add.

6. To confirm your selections, swipe right until you hear "Add lists to group," and then double-tap the screen.

To learn how to rename a group, go to Rename a group.

Add a list into a group

You can add lists into groups even after the group has been created. You can either drag and drop lists into a group or use the group context menu.

1. In the List menu, swipe left or right until you hear "More options for group," followed by the name of the group into which you want to add a list.

2. Double-tap the screen. A context menu opens, and you hear: "Add, remove lists."

3. Double-tap the screen. The Select lists to add or remove dialog opens.

4. Swipe right until you hear the list you want to add, and then double-tap the screen. Repeat this step for each list you want to add to the group.

5. To confirm your selections, swipe right until you hear "Save changes," and then double-tap the screen.

Rename a group

1. In the List menu, swipe left or right until you hear "More options for group," followed by the name of the group which you want to rename.

2. Double-tap the screen. A context menu opens.

3. Swipe right until you hear "Rename group," and then double-tap the screen.

4. Use the on-screen keyboard to type the new name for the group.

5. Once you're done typing, swipe right until you hear "Rename," and double-tap the screen.

   The focus moves back to the List menu.

Ungroup lists

When you ungroup lists, the lists are removed from the group, but they are not deleted. The ungrouped lists move to the main level of the navigation tree.

1. In the List menu, swipe left or right until you hear "More options for group," followed by the name of the group whose list your want to ungroup.

2. Double-tap the screen. A context menu opens.

3. Swipe right until you hear "Ungroup lists," and then double-tap the screen.

   The lists are removed from the group. The empty group is deleted.

Remove a single list from a group

You can remove a single list from a group. The removed list is moved to the main level of the navigation tree, and it is not deleted. Removing a single list from a group doesn't delete the group either even when the list is the only list in the group.

1. In the List menu, swipe left or right until you hear "More options for group," followed by the name of the group from which you want to remove a list.

2. Double-tap the screen. A context menu opens, and you hear: "Add, remove lists."

3. Double-tap the screen. The Select lists to add or remove dialog opens.

4. Swipe right until you hear the list you want to remove, and then double-tap the screen. Repeat this step for each list you want to remove from the group.

5. To confirm your selections, swipe right until you hear "Save changes," and then double-tap the screen.

Delete an empty group

You can delete groups which don't contain lists.

1. In the List menu, swipe left or right until you hear "More options for group," followed by the name of the group you want to delete.

2. Double-tap the screen. A context menu opens.

3. Swipe right until you hear "Delete group," and then double-tap the screen.

   The group is deleted. The focus moves to the List menu.

See also

Use a screen reader to move tasks between or within lists in To Do

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to work with tasks in To Do

Use a screen reader to work with suggestions in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for the web with your keyboard and a screen reader to organize your lists into groups. We have tested it with Narrator using Edge and JAWS using Chrome, but it might work with other browsers and screen readers as long as they follow common accessibility standards and techniques. You'll learn how to create and rename groups, add lists to groups, and ungroup lists.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• To learn more about screen readers, go to How screen readers work with Microsoft Office.

• When you use To Do for the web with Narrator, we recommend that you use Microsoft Edge as your web browser.

In this topic

• Create a group

• Add a list into a group

• Rename a group

• Ungroup lists

• Remove a single list from a group

• Delete an empty group

Create a group

Organize your lists into groups to easily find related lists in one place. Your groups are displayed in the Lists menu.

1. Press the Tab key or Shift+Tab until you hear "Create group," and press Enter. An untitled group is created. The focus is in the group title field.

2. Type a name for the new group and press Enter. The name is added, and the focus moves back to the Create a group button.

To learn how to add lists to groups, go to Add a list to a group.

To learn how to rename a group, go to Rename a group.

Add a list into a group

1. Navigate to the list that you want to add into a group.

2. When on the list, press Shift+F10. The context menu opens.

3. In the context menu, press the Down arrow key until you hear "Move list to," and press Spacebar to expand the menu.

4. Press the Down arrow key until you hear the name of the group you want, and then press Enter to select it. The list is added into the group.

Rename a group

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the group you want to rename.

3. When on the group, press Shift+F10. The context menu opens. You hear: "Rename group."

4. Press Enter. The focus moves to the group title field. Type the new name for the group, and then press Enter.

Ungroup lists

When you ungroup lists, the lists are removed from the group, but they are not deleted. The ungrouped lists move to the main level of the navigation tree.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the group whose lists you want to ungroup.

3. When on the group, press Shift+F10. The context menu opens.

4. In the context menu, press the Down arrow key until you hear "Ungroup lists," and then press Enter.

   The lists are removed from the group. The empty group is deleted.

Remove a single list from a group

You can remove a single list from a group. The removed list is moved to the main level of the navigation tree, and it is not deleted. Removing a single list from a group doesn't delete the group either even when the list is the only list in the group.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the list which you want to remove from a group.

   Tip: If you don't hear the list, make sure that the group in which the list belongs to is expanded. To expand a group, navigate to the group and press Spacebar.

3. When on the list, press Shift+F10. The context menu opens.

4. In the context menu, press the Down arrow key until you hear "Remove from group," and press Spacebar.

   The list is removed from the group.

Delete an empty group

You can delete groups which don't contain lists.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the group you want to delete.

3. When on the group, press Shift+F10. The context menu opens.

4. In the context menu, press the Down arrow key until you hear "Delete group," and press Spacebar.

   The group is deleted.

See also

Use a screen reader to move tasks between or within lists in To Do

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to work with tasks in To Do

Use a screen reader to work with suggestions in To Do

Use a screen reader to explore and navigate To Do

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.